Order on assignment of additional work

Additional payment for an increase in the volume of work is the employer’s obligation to compensate the employee for labor costs associated with assigning additional responsibilities to him.

Additional work, in accordance with fairness and in accordance with the Labor Code, requires appropriate payment. However, you cannot simply ask an employee to perform unnecessary functions and give him money for it. The process takes place in several stages:

1. The employee writes a statement in which he agrees to combine positions and indicates the amount of additional payment.
2. An additional payment is received from the head of the department for an increase in the amount of work for this employee.
3. The head of the organization issues an order assigning him new responsibilities.

We will look in detail at how to do all this.

The legislative framework

Each employee knows what and to what extent he must perform for the established salary. The more a pieceworker does, the more he earns. Therefore, he can enthusiastically exceed the norm, knowing that this will increase his income. With time workers the situation is more complicated.

They know exactly how much they earn in a certain time. Therefore, for the same money they will not take on extra responsibilities - it is simply unprofitable. In accordance with Articles 60.2 and 151 of the Labor Code of the Russian Federation, combining professions is possible only with the written consent of the employee.

This usually occurs if another employee is temporarily absent. If an outsider is hired to take his place, a fixed-term employment contract is concluded with him (see Article 59 of the Labor Code of the Russian Federation). But if the scope of responsibilities is small, you can assign them to a colleague. And if you use a sample order for additional payment for additional work, you don’t have to enter into an extra employment contract.

Additional payment for increasing the volume of work

Some enterprise employees confuse two concepts from the personnel lexicon: combining and increasing the volume of work.

They are somewhat similar, but have one fundamental difference: when combined, a person performs duties in two different professions or positions, while simultaneously holding two positions in the staffing table.

When the volume of work increases, this does not happen: the employee, in addition to his standard functions, simultaneously undertakes to perform additional tasks without taking up a second staff position.

It should be noted that an increase in the volume of work is beneficial to both sides of the labor relationship: the employer because he does not have to bother creating a new workplace (especially if the additional functionality is not that great), and his subordinate because he gets the opportunity to earn more.

Do I need to register?

Information about the order must be entered in a special accounting document - a journal. As a rule, it is kept by the secretary of the organization, and it includes data on all issued management orders.

The journal not only certifies the very fact of creating an order, but also, if necessary, makes it possible to easily find the necessary order. In the journal, it is enough to note the name and number of the order, the date of its issue.

How to draw up an order to expand the service area or increase the scope of work

An order for additional payment for an increase in the volume of work is drawn up in any form; it is acceptable to use a company letterhead. However, there are requirements that must be met for the order to be legally binding.

Must be present:

• Data about the document
  – ​​date and city of preparation, registration number, name.
• Information about the organization.
• The justification requires the phrase “In accordance with Articles 60.2 and 151 of the Labor Code of the Russian Federation, I order.” Basis
  – agreement to the employment contract (mark the document number).
• The administrative part
  should be as specific, precise and unambiguous as possible. The terms of additional work, the measured units of volume are indicated (for example, for a cleaner it would be correct to indicate square meters of the serviced area), the procedure and amount of additional payment. The amount is written both in numbers and in words.

The period during which an employee expands his or her service area is subject to bilateral negotiation. The employer does not have the right to demand early completion of tasks, but may cancel work before the end of the order, giving at least three days’ notice. To stop paying for additional work, you will need to issue a separate order to cancel the additional payment.

The order is signed by the head of the organization, and a seal is affixed if this is provided for by the rules for processing documents at the enterprise. Be sure to provide a place in the order for the visa to be reviewed by the employee about whom the order was drawn up.

How long to store

The storage period for orders to increase the volume of work performed is determined by their type. Orders on personnel (including documents on remuneration) are stored for 75 years (clause 19 of the List of standard management archival documents, approved by Order of the Ministry of Culture of Russia dated August 25, 2010 No. 558).

In 2007, the organization, by way of equity participation in the construction of a residential building, acquired an apartment, which, after being transferred to a non-residential property, will be used as an office. The trade organization purchased uniforms for store employees. Clothing was issued to employees for temporary use.

The cost of uniforms is taken into account as part of material costs. Uniforms are clothes introduced internally. When an employee uses a personal mobile phone for business purposes, the organization pays compensation and reimburses the employee’s expenses for communication services and takes them into account for the purpose of calculating the unified social tax.

Order on additional payments and allowances for the academic year

For young specialists 5% of the salary (to secure young specialists in an educational institution).

Make an additional payment for checking student notebooks in the following amounts:

• primary school teacher - 15% of classroom employment for actual time worked
• teachers of Russian language and literature - 20% of classroom employment for actual time worked
• mathematics teachers - 15% of classroom employment for actual time worked
• English teachers - 15% of classroom employment for actual time worked

How to write a statement and memo

The application should be addressed to the head of the organization. It is necessary to reflect the following points:

1. Request to expand the service area or transfer additional functions.
2. The reason why this needs to be done. You can identify both circumstances that have arisen in the organization (for example, a colleague going on maternity leave) and your own capabilities.
3. The period within which the employee agrees to perform extra work.
4. The amount of additional payment he wants to receive for it.

Having received such a document and agreed to the terms, the manager puts the appropriate mark at the bottom with his signature.

In a memo, the head of the unit needs to state the same thing, only on his own behalf. There is no need to agree on it. A positive response will be an order from the manager to entrust these functions to that same employee.

Related documents

• Sample order for involvement in overtime work
• Sample order to change the staffing table
• Sample minutes of a general meeting of employees
• Sample minutes of a labor collective meeting
• Sample agreement for an employment contract
• Sample agreement to terminate an employment contract
• Sample agreement on combining positions
• Sample agreement to amend an employment contract when sending an employee for training at the expense of the employer
• Sample agreement to amend an employment contract
• Sample agreement on changing the terms of an employment contract on temporary transfer to another job in accordance with a medical report
• Sample agreement on changing the terms of an employment contract on temporary transfer
• Sample message to the elected body of a primary trade union organization about a reduction in the number (staff) of the organization’s employees
• Sample notice of employment of a citizen holding a position in the state or municipal service
• Sample employment contract
• Sample notification of vacancies
• Sample notification of changes to the terms of an employment contract determined by the parties
• Order to hire someone to work on a day off
• Order to involve an employee in overtime work
• Minutes of the meeting of the trade union committee
• Minutes of the meeting of the trade union committee (option 2)

Sample order for additional payment for increasing the volume of work

In the order, the manager provides the following information:

1. Its number, date and place of publication.
2. A name that reflects the essence.
3. Legislative grounds.
4. The essence (repeats what the employee has already written in the application and his immediate superior - in the office).
5. Documentary grounds. Here, in addition to the above papers, it is necessary to mention an additional agreement to the employment contract with the employee.
6. Signature.

At the bottom of the document, the employee who received new functions and additional payment for them confirms with his signature that he has read the text.

The sample order to increase the volume of work for the same position is practically the same. Only the reasons and time frames will change.

Declaration of consent

Service memo

Sample order for additional payment for increasing the volume of work

What is combination? Situations often arise when employees get sick or go on vacation. In this regard, there is a need to combine positions. In other words, a person works for himself and for an absent specialist.

The period for which the two positions are combined is negotiated by the parties. You can refuse the combination. To do this, a written refusal is sent to the employer. Art. 60. 2 of the Labor Code of the Russian Federation established that it is necessary to warn in advance, therefore the notice is sent three working days in advance. Typically, an institution combines positions that belong to the same category: employees, workers.

How does combination differ from part-time? At first glance, it seems that there is no difference in these terms. Actually this is not true. Part-time workers work for another company in their free time from their main job.

When there is no longer a need to work for the absent employee, a second additional agreement to the contract is signed. The order is issued again. This time the meaning of the document will be different.

An order is issued stating that the combination is terminated in a budgetary or commercial institution. 5 steps to legally register a combination:

1. To fix by local act the amount of the premium for performing additional work.
2. Prepare an additional agreement on assigning the functions of the absent specialist.
3. Issue an order indicating the duration of duties, the amount of the bonus, position, as well as the last name, first name and patronymic of the specialist.
4. Upon completion of the work, sign the agreement to the contract again.
5. Issue an order to complete the work.

There is a second option for preparing personnel documentation. When an employee is paid an additional payment, this means combining positions and increasing the amount of work. Please note that, by virtue of Article 60.2 of the Labor Code of the Russian Federation, it is possible to register a combination of positions (replacement, increase in the volume of work).

To do this, it is necessary to obtain the written consent of the employee. For combining positions, a special additional payment is mandatory.

Its size is determined according to the rules established by Article 151 of the Labor Code of the Russian Federation. Please pay attention! The Labor Code of the Russian Federation does not establish a certain amount of additional payment for combining jobs; it only determines the mechanism for establishing such an additional payment. So, the amount of the premium is discussed by the parties. In this case, it is necessary to take into account the content and volume of additional work.

Work that can be entrusted to an employee (Article 60.2 of the Labor Code of the Russian Federation):

• with his written consent;
• to perform during the established duration of the working day (shift) along with work,
• determined by the employment contract;
• in a different or the same profession (position);
• for an additional fee.

Order on assignment of additional work

On behalf of the employer, during the established duration of the working day (shift), along with the responsibilities defined by the employment contract, he can perform additional work in a different or the same profession (position) for an additional fee. payment (part 1 of article 60.2 of the Labor Code of the Russian Federation).

Types of additional work are:

• combination of professions (positions);
• expanding service areas, increasing the volume of work;
• performance of the duties of a temporarily absent employee without release from current duties as specified in the employment contract.

An order (instruction) confirms the employer’s decision to perform additional duties for the employee. It is published with the written consent of the employee.

An order to assign additional work is issued in free form ; the legislation does not provide for a unified form for it.

The document (order) must indicate:

• basis, reasons for additional instructions. responsibilities;
• position, if the work is assigned to another position;
• the period during which the employee will perform additional work. responsibilities;
• job responsibilities, content and scope of additional work;
• amount of surcharge.

The basis for an order to assign additional work is indicated by an additional agreement signed by the parties to the employment contract.

A sample order for assigning additional work is signed by the head of the organization or an authorized person. The document must be familiarized to the employee, as well as other interested parties, against signature. In case of refusal to familiarize yourself with the order, a corresponding act is drawn up.

The order is registered in the order (instructions) register.

An order to perform additional work as a personnel document is stored for 50 years. If the order was drawn up before January 1, 2003, then the storage period is 75 years, according to Art. 434 “List of standard management archival documents generated in the process of activities of state bodies, local governments and organizations, indicating their storage periods”, approved by Order of the Federal Archive of December 20, 2019 No. 236.

Often used with this pattern:

• Sample order for reimbursement of expenses to an employee
• Sample order for disciplinary action
• Sample employment order for individual entrepreneurs
• Order to hold an employee financially liable
• Sample order to leave on a day off

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