How to make a part-time entry in a work book: sample, procedure

How to correctly enter it into an electronic document?

From 01/01/2020, electronic work books (ETK) are put into operation , information in which is entered using the SZV-TD report (Federal Law No. 439 of 12/16/19). Organizations are considered responsible for collecting and providing data.

The finished document is certified with a digital signature and sent to the authorized body (Pension Fund) via the Internet. The registration rules were approved by the Pension Fund in Resolution No. 730p dated December 25, 2019.

The ETC fully records information about the employee and his professional activities: position, place of employment, qualifications, hiring, transfers, dismissals, and so on.

It is the responsibility of organizations to notify employees that they must choose between an electronic or paper record book. In this case, external part-time workers are notified by the organization at the main place of work. This responsibility is removed from the enterprise where the employee carries out additional activities.

Regardless of the choice made, electronic reporting is maintained by employers in any case . That is, if an employment contract has been concluded with an external or internal part-time worker, records of his activities (hiring for a position, dismissal) must be entered into the ETC.

A citizen can check the data entered into the electronic database independently in his personal account on the official Internet portal of the Pension Fund of Russia or through the State Services service. It is also possible to take an extract from the employer.

Upon completion of professional activity at the enterprise, the employee is given a special form with information about the work (STD-R) , which serves as an extract from the work record. However, the document is provided upon termination of the main contract; upon dismissal for external or internal part-time work, it is sent to the employee only upon his request.

Information about the professional activities of internal and external part-time workers, including dismissal, is entered into the paper work book at the employee’s request, but in the electronic version it is mandatory. The entry is made in the standard way, as when terminating a contract with ordinary employees.

The reason for dismissal, reference to legal acts, and data from the supporting document must be indicated. The main employer is responsible for filling out the work book; it is not issued to the citizen after the termination of a part-time contract.

Many workers are now looking for additional income options in order to meet their existing needs. One of these types of earnings is part-time work, which is quite actively practiced at present. How can this type of combination of different types of work be documented in a work book?

Dear readers! To solve your specific problem, call the hotline or visit the website. It's free.

Constraint - time

The only thing to pay attention to is the time limit. The fact is that the legislation of the Russian Federation establishes certain rules regarding part-time work. As such, there are no restrictions on the number of combined works. There are only time frames.

What is it about? Whether an entry is made in the work book for part-time work or not is not so important. Much more serious is the realization that such work allows you to perform job duties for a maximum of 4 hours a day. And 16 per week. It turns out that in addition to the main job, a person with each part-time job has the right to additional work for a specified time. Less is possible, more is not.

Thus, real part-time work usually means having 1-2 part-time jobs maximum. More is simply unrealistic. And precisely because of time restrictions.

Types and features of part-time work

Expert opinion

Gusev Vladislav Semenovich

Lawyer with 10 years of experience. Specializes in criminal law. Member of the Bar Association.

The Labor Code of the Russian Federation does not prohibit employees of various fields of labor activity from combining work within one or more organizations. Currently, there are two types of part-time work: external and internal.

Each of these types of part-time work has its own characteristics, however, there is a main requirement for such work - work to perform additional job duties taken on can only be performed in free time from the main job and only if this does not cause any damage main job, regardless of whether it is an external or internal part-time job.

Internal part-time job

Internal part-time work is now much more widespread, since this type of combining several positions allows an employee to be on the staff of one organization . Based on an application addressed to the manager, an employee can be hired for a vacant position in his organization if his level of education and qualifications meets the requirements for the position he will occupy on the basis of a combination.

External part-time job

External part-time work is a type of labor relationship when an employee of one organization, in his free time from his main job, works in another organization in a similar position or in another position for which he has enough education and qualifications.

How does part-time dismissal work?

There are several types of combinations , but the most common and popular categories of combinations are, of course, external and internal . Let's look at each of these types and the procedure for making a dismissal record in each of them.

External part-time worker

Who is an external part-time worker?
This is an employee who works simultaneously in two jobs that do not overlap each other in time, so to speak, without prejudice to employers. Such a part-time job is called external because the employee carries out his work activities in two different organizations.

Dismissal in the work book is formalized as follows. First, put a serial number, then the date. The job information includes the name of the organization, followed by the fact of dismissal and the reason.

Why does the record of the dismissal of a part-time worker begin with the name of the organization?

Since the employee works simultaneously for two different employers, if the name of the organization is not included in the record, it will not be entirely clear where exactly the employee left. This small nuance is worth remembering first of all, both for employers and HR employees.

Internal part-time worker

As for internal part-time work, first of all it should consist in the fact that the employee combines two types of work on the territory of one organization, and therefore with one employer .

In order to correctly make an entry in the work book about dismissal, you should not focus on the name of the organization. You simply write the name of the position from which the dismissal is being made and the reason.

In what cases is a part-time job marked in the work book?

This mark is placed by employees of the personnel department of a particular organization if the employee himself requests it. However, refusal to affix such a mark cannot be considered illegal, since the Labor Code does not contain a prohibition on refusal.

Placing a mark on part-time work in the work book is carried out in the following cases:

at the personal request of the employee (if we are talking about external part-time work) in his own interests;
to confirm the presence of work experience in a field other than the one in which he works in his main specialty at his main place of work;
to confirm the presence of additional work experience , which can be used, including, for example, to calculate sick leave.

Is a work book required or not?

The first question that interests many: is it so important to record work activity in the appropriate document? After all, experience is taken into account only for the main job. Is entry in the work book for part-time work mandatory?

Not at all. Now, according to the law, it is not necessary to bring a work document to register a part-time job. Especially when it comes to employment in a company where a citizen works on a permanent basis.

What does it mean? The subordinate must decide the question posed independently. In the sense that he should decide whether it is necessary to indicate additional work. But still, it is better to make an appropriate entry in the part-time work book.

Rules for registering a part-time job

In order for a part-time job to appear in the work book, the employee must express his desire to do so. Not a single normative act that today regulates the sphere of labor relations contains any indication in what form such a wish should be expressed - verbal or written.

However, based on established practice, the most preferable form is to use a written form of notification to the employer of such a desire, since in this case the employee’s words will not be unfounded.

If we are talking about external part-time work, then entry into the work book is made only at the main place of work on the basis of a specially prepared certificate or an extract from the employment order.

The procedure in this case is as follows:

at the combined place of work, it is necessary to order a document that will confirm that the employee, in his free time from his main job, is engaged in labor activities in a specific organization;
this document, together with an application for making an entry in the work book, is submitted to the personnel department at the place of main work;
employees of such a division, in accordance with corporate policy, are required to either make an entry in the work book about the combination , and attach the received confirmation document to the employee’s personal file, or issue a reasoned refusal as to why the entry cannot be made.

The record itself should look like this (regardless of which combination we are talking about):

serial number of the record;
date of its affixing;
a record that a specific employee was hired (indicate either the name of the department and position, if we are talking about internal part-time work, or the name of the organization and position - for external combination);
document-basis to confirm the occurrence of labor relations (personnel order signed by the manager).

In the event that part-time work is terminated before the termination of the main employment contract, regardless of whether it is an external or internal combination, information about the termination of such legal relations must be entered in the work book with the obligatory indication of the details of the legal act that became the basis for such termination .

Any person who works in an organization can enter into employment contracts with other enterprises and engage in additional work activities in their free time. This is called part-time work.

The main workplace differs from an organization where a worker works on a part-time basis in that the employee’s work book is stored and maintained in this enterprise. Since the work book is a very important document, many personnel officers are interested in the question of whether it is necessary to make an entry in the work book about part-time work, and what documents are needed for this.

Moreover, a person can work part-time either at the place of his main job (internal part-time job) or in another company (external part-time job).

How to issue an order to hire a part-time worker?

The future performer is required to write an application for admission (sample above). The employee must also submit the required documents , familiarize himself with the regulations in force in the company and sign an agreement .

Additionally, find out how to get a job under an employment contract without official employment or get hired under a civil contract.

Next, an order . It reflects information about the company, its code and the code of the order to hire a new contractor. Next, the personal data of the hired employee, the position for which he is applying and his personnel number are written down. Then the duration of the contract is indicated. If there is a probationary period or other conditions for admission to a position, this is also reflected in the order.

Information! The signed contract must clearly indicate that the work is part-time.

The employee is obliged to familiarize himself with the issued order within 3 days and put his personal signature.

Sample order for part-time employment:

Features of working part-time

If a person gets a part-time job at his main place of work, he should be aware that his employer cannot demand that he present any documents. This is explained by the fact that this enterprise already has everything that contains the necessary information about the employee.

When choosing additional income in another organization, an employee can independently choose whether to provide his work book to the new management or not. Making this decision is the legal right of any working citizen of the Russian Federation, and not his responsibility.

If the organization where a person gets a part-time job requires a work book, he can turn to a lawyer to protect his rights.

Without main labor

There is one nuance that will have to be taken into account. The fact is that part-time work is the so-called additional work. A citizen cannot apply for it until he has a main place of work.

In other words, the work book must contain a record of the main employment. If it is absent, the employer has no right to register a part-time subordinate. Only as a main employee. An entry in the work book about part-time work must be located at least after the corresponding notes about the main employment. It is necessary.

What to do if a person was fired from his main job? In this case, part-time work is usually prohibited. And it is transformed into the main place of work. There is nothing surprising about this.

Work record and part-time work

A work book is a document that contains all the information about an employee’s work activities. Relevant records of admission/dismissal/transfer are made in the personnel department at the main place of work.

Article No. 66 of the Russian Labor Code states that a record of the fact that a person is hired for part-time work is not mandatory. However, the employee himself can decide whether to include part-time work in the work book or not. A mark on part-time work is made only at the main workplace. The basis for it is a document that becomes confirmation of additional work activity.

The only caveat is that the legislation does not provide information on whether the employee’s desire to make an entry about part-time work in his work book must be expressed in writing or whether an oral statement will suffice. One way or another, lawyers advise writing a written statement indicating the corresponding request to the manager.

Supporting Documentation

In this case, it is important in what mode the part-time job takes place. It could be like:

External, when an employee gets an additional job in another organization;
Internal, when part-time work occurs within the same organization.

This determines what document you will attach to your application. In the case of internal combination, it is not necessary to attach documentation at all. All title documents must be available to personnel officers or directly to the manager.

In case of external part-time work, you can refer to one of these documents:

An employment contract concluded with the organization where the part-time job takes place;
Extract from the order for part-time employment;
Certificate of employment, certified by the signature of the manager and the seal of the company organization where the part-time work takes place.

Based on one of these documents, an order must be issued at the main place of work, on the basis of which changes will be made to the work book.

Why do you need a part-time record?

It will be beneficial for any employee to insist that an entry be made in the work book about part-time work. This is justified by the fact that with its help, during subsequent employment, he will be able to prove his experience in a certain position.

Despite this, there are times when such recording is undesirable. In particular, this applies to those cases where management at the main workplace is categorically against their employee having additional income.

The absence of a record of part-time employment is not a violation of the rules of the Labor Code. However, labor relations between a manager and a part-time employee appear only after the signing of a cooperation agreement, which is considered a mandatory document, regardless of the type of work.

Making a record of external/internal part-time work

After answering the question about whether information about part-time work is entered into the work book, it is necessary to talk in detail about the rules for registering the corresponding note in the work book. When carrying out additional work activities, the employee is obliged to provide a certificate to his main workplace, which is the basis for making a record of part-time work.

This document must indicate:

name of the enterprise, structural unit,
title of the position held,
employment date,
organization details.

In addition to the certificate, management from the part-time workplace will issue a copy of the employment order, which must be certified in accordance with the Labor Code of the Russian Federation. On this paper the inscription “Copy is correct” is written, a stamp, position, full name and signature of the personnel officer are placed.

An application for making a record of part-time work is completed in free form and a copy of the certificate and order from the additional place of work is attached to it. The original certified copy of the order and certificate is stored in the employee’s personal card at the main place of work or is inserted into the work book.

In addition, it is necessary to consider the procedure for making an entry about internal part-time work and find out whether an entry about part-time work in the same structural unit is made in the work book. Since the entry on part-time work is the personal desire of the worker, work activity in any position (including in the same structural unit of the organization that is the main workplace) can be indicated in the work book.

To do this, the employee must draw up an application addressed to the manager (in free form), and then the employer issues a corresponding order, on the basis of which the necessary entry is made in the personnel department. At the same time, the manager must be aware that the legislation of the Russian Federation does not provide for a unified form of such an order, and therefore it can be drawn up in any form.

The entry itself, which indicates the fact of part-time employment with one employer and is entered in the work book, is drawn up in the same way as a mark on employment. It should be written in the section with information about the work, indicating the serial number, date, name of the structural unit, organization and profession of the employee.

Do I need to contribute?

Whether a record of combined activities is needed or not is up to the employee to decide.

It is his desire as an employee that is the main argument when deciding whether or not to record the fact of additional work in the labor record.

This right is enshrined in Russian Government Decree No. 225 of April 16, 2003, which regulates the procedure for filling out and maintaining work books.

The employee must confirm his will to make an entry with a statement that should look something like this :

General Director of LLC “A” I.I. Ivanov

accountant of the settlement department Sidorova S.S.;

“Please make an entry in my work book about part-time work at LLC “B”;

Next you need to list the attached documents from LLC “B”, from which information will be entered, for example:

"Application:

Certificate of part-time work at LLC “B” dated 04/01/2017. No. 20.
A copy of the order for employment at LLC “B” dated March 20, 2017”; date of writing the application and signature of the author.

The documents from which HR officers will take data to enter the history of additional employment into the work book must be executed correctly :

The certificate must have signs of a company letterhead or, in extreme cases, in the upper left corner contain an imprint of the corner stamp of the company, where there should be a date and registration number. The document is signed by the head of the enterprise and the chief specialist of the personnel service, indicating the positions, surnames and initials of these specialists. Signatures are certified by a seal.
A photocopy of the order must be certified by a specialist in the human resources department or another official with such authority, with a seal imprint.

In some organizations, personnel service employees (for example, the head of a department) are given the right to independently sign certificates and certify copies of personnel papers. In this case, the signature of the head of the enterprise may be missing. As for combining positions, such work is not included in the work book.

Making a record of part-time employment after dismissal

Lawyers are often asked whether it is possible to make an entry about part-time work in the work book after dismissal from the main workplace. Since information about additional work will never be superfluous, the employee, at his own discretion, can go to his former manager and ask him to make a note that at the time of his work at his main place of work, he worked part-time in another organization.

To do this, you will need to have a certificate of part-time work (taken from the place of work as a part-time worker). With this document, you should visit the personnel department of your former place of work, where its employee will make the necessary entry.

The legislation of the Russian Federation does not prohibit employees of any companies from taking additional work at their current or another company. However, many people have a number of questions related to such an enterprise:

requirements for persons who want to work part-time;
sample entry in a part-time work book;
moments that relate to the dismissal of a person from the main workplace.

In this article you can find answers to your questions on this topic, which will help you in the future to more deeply understand the nuances associated with combining positions and professions.

Why is it necessary to record?

It wouldn’t hurt for every employee who works part-time to have a corresponding entry in their work book. This is due to the fact that when applying for the next job, he will be able to prove that he has additional experience in a specific position.

However, there are times when such recordings can only do harm. One of the special cases is when the management of the company where the employee works at the main place is opposed to their subordinate having earnings on the side.

It is worth noting that the absence of a part-time job entry in the work book is not a violation of labor legislation. However, in any case, when applying for a part-time job, a person will have to enter into an employment contract. This paper is mandatory regardless of whether you have to make an entry in the work book or not.

Part-time employment for some professions

An employee who takes an external part-time job at another institution may not notify his main employer of this fact. It is important to note that this applies only to a certain list of professions, since there are a number of categories of workers who are legally prohibited from combining positions:

administrative apparatus of organizations;
persons under the age of majority;
sports coaches and players;
transport drivers;
workers engaged in hazardous production.

Individuals who have not yet turned eighteen years old do not have the right, according to the law, to work part-time.

Managers and athletes can be employed only if they receive an affirmative response from the employer from the company where they are engaged in their main activities. As for drivers and employees of enterprises with hazardous working conditions, they can officially earn extra money, but only in a different type of work, that is, not what they do at their main place.

Some characteristics of combining professions and positions

Part-time work is a type of employment in which an individual can be employed in his free time from his main activity. In accordance with Art. 282 of the Labor Code of the Russian Federation, an employee has the right to work part-time with any number of employers.

There are two types of part-time jobs:

internal part-time work – a situation in which an employee enters into an agreement on part-time work directly with his main employer, but in another department, workshop, faculty or other structural unit;
external combination of professions is a case in which an employee enters into an agreement with another legal entity or employer.

The first situation is much simpler to implement, since it does not require the employed person to collect additional documents, because all of them are already in the personnel department of the given enterprise. The appearance of a part-time job may raise some objections from the main employer.

Part-time rights

Several other nuances regarding the issue under study should be taken into account. The work of a director part-time or in any other position is an activity that is protected by the Labor Code of the Russian Federation. What rights remain for an employee who combines several types of work?

Regardless of position, citizens receive the same privileges in all jobs. That is, the full social package is preserved. Both in a permanent job and in part-time jobs. Moreover, everywhere the employee has the right to:

lunch break;
sick leave;
paid holiday;
free education;
payment of benefits.

In other words, combined work should be perceived in relation to the rights of the subordinate in exactly the same way as the main job. There is only one exception - if a citizen decides to work unofficially. In this case, there is no need to conclude an agreement or make an entry in the part-time work book (a sample is provided).

Sample entry in a work book about part-time work

The work book is filled out in accordance with the rules required by law. These rules can be studied in Resolution of the Ministry of Labor No. 69 of October 10, 2003.

Making a note in the work book about part-time work is not a mandatory procedure, so the employee chooses the most acceptable option for himself. Data can be entered into the work book only on the basis of documents that confirm the validity of the employment of the relevant individual.

These documents include either a certified copy of the company’s order or an employment agreement between the employee and the employer.

Entries in the work book are made by the employer from the main place of work on the basis of certified copies of the necessary documents. The employee contacts the employer verbally or in writing (application). The second option is more preferable. A sample application is provided below.

An entry in the work book confirms that a person has certain experience in a particular field of activity. This is why it is so important for many people to have an appropriate record.

Rules for making entries in the work book about part-time work

The first thing to be filled out in the work book is the serial number of the entry. It is not allowed to deviate from the previous entry or violate the numbering order. Errors made must be corrected.

Expert opinion

Gusev Vladislav Semenovich

Lawyer with 10 years of experience. Specializes in criminal law. Member of the Bar Association.

The next step is to enter the date in the appropriate column. It is worth noting that the number is set when the employee actually began his duties at the new workplace.

After the work book contains the entry number and date, the name of the position that the employee will occupy is filled in. It is worth considering that the name of the legal entity is not entered separately, but is written on the same line where the position that the part-time worker will hold is indicated.

This is explained by the fact that the legislation does not provide for the need to separately record the name of the employer when applying for part-time employment.

The last column indicates the details of the relevant document, according to which the employee began his official duties. The number and date of the order or instruction are indicated.

How to correctly enter an entry into a work record

An entry in the work book about part-time work corresponds to the entry on employment, regardless of whether the work activity is carried out externally or internally. That is, in the work book the information should be indicated as follows:

In column 3, enter the name of the organization, indicating the form and abbreviation, if any;
B 1 serial number of the record;
2 date of employment (hh/mm/yyyy);
In 3, enter “Hired for part-time work, for the position...”;
Column 4 indicates the number of the order for admission to the position.

In case of external combination, the best option for the employee would be to issue a certificate of employment at the place of the part-time job. It can be attached to the work book and, if necessary, provided upon request.

The process of dismissing part-time workers

Recording information about the termination of the employment relationship between an employer and a part-time worker follows exactly the same procedure as entering information about hiring a job. Do not forget to indicate the article of the Labor Code of the Russian Federation and the reasons for removing a person from his position. The record of the dismissal of a part-time worker is presented in the example below.

Many may be confused by the fact that the data in a part-time worker’s work book may not be in chronological order. However, this actually happens quite often and is not an error.

For example, an employee left his main place of work, but continued to work part-time. Soon, this employee also decided to quit his part-time job, but there was no one to make an entry in the work book, since only the main employer can do so.

Therefore, this entry will appear in the work book only after the employee is hired at a new enterprise. The new employer, after entering the relevant data about the hiring of the employee to a new workplace, below makes an entry about the dismissal of the employee from part-time work based on the documents provided.

Below is a clear example of the situation described.

Step-by-step instructions for filling out a work book for a part-time worker

Here's how to correctly make an entry in a part-time work book:

Column 1. Assign a number in order. All information in the book is numbered in ascending order; violation of the order is a violation that should be corrected.

Column 2. Indicate the date of employment as a part-time worker. When studying a sample entry in a work book about part-time work, it is important to understand that it is not the date the information was entered that should be entered, but the date when the employee actually began performing duties.

Column 3. Enter information about admission as a part-time worker, indicating the specific name of the position and structural unit.

When filling out this column of the book, it is important to indicate the name of the employer not in a separate line, but in the one where information about the position to which the person is appointed is formulated. The peculiarity is due to the fact that regulations do not oblige to enter separately information about the name of the employer when working part-time. On the other hand, the legislator has established that the name of a legal entity is a mandatory detail that is filled out in the document on the employee’s work and experience, and the name is indicated in full.

Column 4. Write down information about the document (number and date of the order), which is the basis for the appointment.

The algorithm for entering information about dismissal into the book and the example of how to make an entry about dismissal in a part-time work book are similar.

Job information may not be entered in chronological order. For example, information about the dismissal of a part-time worker may precede the last entry in the work book about employment at the institution. This situation may arise due to the fact that the employee initially left his main job (the main employer entered the information), and continued to work at another job. When leaving this job, no one will be able to enter information, since only the main employer can do this. Only after being assigned to a new position will the new main employer be able to first make an entry about the appointment, and only then enter information about the dismissal as a part-time worker.

The correct example of a part-time dismissal entry in a work book looks like this:

Internal and external part-time work

An employee who has expressed a desire to work part-time for his current employer (internal part-time job) submits an application to the manager or HR specialist, a sample of which has already been indicated in this article. The employer enters in the appropriate column the position that the part-time worker will occupy.

It is also indicated that the employee will be employed in this position part-time. It is not necessary to indicate the name of the legal entity.

Additionally, the legislative framework allows for no more than 4 hours a day or no more than 84 hours a month. It is worth noting that after all the required information is filled out in the work book, the employer needs to indicate in the contract that the person will engage in additional activities in any free time away from the main job.

A person who wants to do a part-time job in another company (external part-time job) presents the employer with a certificate issued from the main place of work, which must be certified with the official seal of the organization and the signature of the manager. The employee must also provide an employment agreement for the part-time employee.

The rules for filling out a work book for internal part-time work are no different from registration in the main staff of the company, with one exception: in the column where the applicant’s position is indicated, you must indicate the full name of the organization.

Entering data into a work book about combining professions is not a complicated procedure and is clearly regulated by the relevant regulatory legal acts of the Russian Federation.

The amount of salary for part-time work is determined by an agreement between the employer and employee. All the main nuances have been discussed in this article, so it should not be difficult for you to make an entry in the work book. Do not forget to check all the necessary information so as not to find yourself in conflict situations later.

Sample design of an insert in the Work Book

Dismissal of an external part-time worker at the initiative of the employer

How does internal part-time work differ from combination of positions?

Today, many people work part-time in their free time from their main activities.

Dear readers! The article talks about typical ways to resolve legal issues, but each case is individual. If you want to find out how to solve your particular problem , contact a consultant:

APPLICATIONS AND CALLS ARE ACCEPTED 24/7 and 7 days a week.

It's fast and FREE !

When such an employee appears on the staff, the question arises: what should be the entry in the work book? You will find the answer to this in this publication.

General rules

There are two types of part-time jobs:

internal,
external.

Their main difference lies in the place of work of the employee. External is work in different organizations, and internal is the activity of an employee in one company in different positions, as well as under several employment contracts.

An entry about part-time work in the work book can only be made at the request of the employee and at the main place of work. According to labor legislation, the basis for this is any document indicating part-time work.

It should be noted that Russian labor legislation does not provide for mandatory reflection of such information in the work book.

Internal part-time job

In order to make an entry in the work book about being hired for a part-time job in one organization, an employee needs to write an application (in any form) addressed to the specialist responsible for storing work books, or the head of the department. It must contain the date and signature of the person who wrote it. There is no need to provide any documents, since the company already has all the necessary information.

Based on this application, the head of the company issues an appropriate order on the possibility of adding an additional position to the employee’s work book.

The procedure for entering such data is similar to entering information about the main place of work. In the third column you should indicate the full and abbreviated (if any) name of the company. After that, enter the record number in the first column, and the date the employee was hired in the second.

It is necessary to pay attention to the fact that in the third column, in addition to the name of the organization, you should also make a record of employment, indicating a specific position or specialty and making a note about part-time work. In the fourth column you must enter the number and date of the order to enroll the employee in the organization. Information about part-time work must be entered after information about the main workplace.

After this, the employer must note in the employment contract that this activity is a part-time activity for the employee, and he can only engage in it during time free from his main job. The corresponding entry must be present in the work book.

External part-time job

Making an entry in the work book about part-time work in several companies is also carried out at the request of the employee. In this case, for this it is necessary to provide one of the documents confirming his activities in another organization. Such documents are:

a certificate of part-time employment in another company, certified by seal and signed by an official,
an extract from the employment order signed by the head of the enterprise, or a copy thereof,
employment contract.

The full name of the organization, position and name of the unit (department) of the additional place of work are entered in the appropriate columns of the work book. It is recommended to keep the certificate of combination, made on company letterhead, only in the work book and present it to any organizations upon request.

Legal basis

The work book contains information about the official places of work of the employee and is an important document.

Based on the Labor Code (Article 66), it is not necessary to enter information that a person has been accepted into another organization.

In practice, two situations occur:

a person gets a job as a part-time worker at his main place of work (internal part-time job) - they make an entry in his book without any problems, and no additional documents are needed, because the organization already has the necessary data;
the employee plans to earn money at the same time in another company (external part-time job) - there may be difficulties in recording (objection from the main employer), in addition, you need to collect certain documents.

There is a nuance: the legislation of the Russian Federation does not regulate whether an employee is obliged to express his initiative to make an entry in the work book in writing or whether it is enough to say his wish in words.

Lawyers recommend drawing up a statement indicating the corresponding request to your management.

An example of such a statement:

Sample application from an employee to make a part-time entry

Dismissal during external combination

When dismissing an external part-time employee, the employer may face various difficulties. For example, an employee working part-time in another organization moves to his main position there. Therefore, the relevant question is how to correctly make an entry in the work book for a part-time job in another organization.

In such a situation, the employee must resign from both the main and additional workplace. After this, provide the first organization with a copy of the order confirming his dismissal from his part-time job. Based on it, the HR specialist makes a corresponding entry in the work book.

There are common cases when an employee quits his main job, while continuing to work part-time. If necessary, a note about dismissal from a part-time position can be given to him by specialists from the organization where he will get his main job.