In this article we will answer questions about how to correctly use job titles from the point of view of Russian grammar and business etiquette, using the example of the position of director, and how to correctly abbreviate such frequently used phrases in office work as “acting” and “temporarily”. In addition, this article will help you understand how to correctly form the plural of the word director: DIRECTORS or DIRECTORS?
Director or director
First of all, let’s say that according to the norms of the Russian language, the job titles “director” and “general director” are written in small letters if sentences do not begin with these words. You also need to remember the spelling of the word. Let's see if there is any rule to remember.
What's the rule
Let’s say right away that the correct spelling will be with the letter “and”, therefore, the word director is incorrect. The word director comes from Latin. It contains the word dirigere, which is translated into Russian by the words direct or lead. From this word comes director, the person who directs, sets the direction, leads. The word that came into the Russian language is a transliteration of the Latin word director, that is, the writing of the Latin word in Russian letters. Therefore, there is no rule in the Russian language for checking the correctness of spelling. You need to remember this word or consult a spelling dictionary.
Example sentences
- The head of the board of directors of the Vector concern gave an interview to a local TV channel.
- The commercial director appointed Mr. Nikolaev as his deputy.
- The educational work plan was approved by the school director at the beginning of the year.
Who can be appointed as CEO
When appointing the general director of an enterprise, one of two options is used.
- In the first case, a person is appointed director who is at the same time either the sole founder of the organization or one of several co-founders. In this case, he is a hired employee of the enterprise and at the same time has an exceptional position, since he has powers that other employees do not have.
- The second option involves hiring an outsider for the position of director.
Regardless of which path is chosen, to assume the position of general director, it is necessary to create two documents: minutes of the meeting of founders and the corresponding order. In the event that the sole founder of an organization expresses a desire to simultaneously become its director, a decision must be made instead of a protocol.
When drawing up an order for the appointment of a general director, it is important to keep in mind that this document is one of the main documents of the organization, so it must be kept without a statute of limitations.
Directors or Directors
How to spell the word director in the plural: directors or directors? Let's explore this question.
What's the rule
According to the rules of modern Russian language, directors and directors are the correct options. But we must take into account that the first option ending in “y” is older than the second option ending in “a”. Now in Russian grammar there is a tendency to replace the outdated version of the word with a more modern form.
Example sentences
- Directors of food supply companies discussed mutually beneficial cooperation.
- The mayor of the city held a meeting, which was attended by directors of enterprises.
- The directors of the holding took part in the election of the chairman of the board of directors.
Rules for drawing up a document
How to correctly draw up an order for the reception of the head of the enterprise? There is no unified form for this document. Therefore, an order for appointment to the position of general director of an LLC can be drawn up on letterhead, which indicates the company’s details.
An order for the appointment of a director must contain the following information:
- Company name.
- Place and date of publication.
- Title of the official paper.
- Link to the founders' decision.
- Text with the wording about taking office.
- Information about the start and end dates of powers.
- Position as stated in the charter.
- FULL NAME. general director.
- His signature.
- Seal of the organization (if any).
The order is signed by the director or founder. The order for the appointment of a general director - the sole founder or an invited top manager - is recorded in the order registration book and is assigned a serial number.
In accordance with clause 3.1 of the Instructions for filling out work books, approved. By Decree of the Ministry of Labor of the Russian Federation dated October 10, 2003 No. 69, a record of employment is made in a citizen’s work book. In our case, information about employment is recorded on the basis of a protocol or order. After this, within three days you need to fill out an application for entering information into the Unified State Register of Legal Entities and inform the tax office about the election of a manager. After the expiration of the contract with the general director, the board of founders can renew it with the director. In this case, you need to re-issue the decision and order on the appointment of the general director.
Order on the appointment of the General Director (2020)
There is no need to report this to the tax office. The order for the general director is kept permanently.
Often, simultaneously with this order, an order for the appointment of a deputy director of the LLC is issued, a sample of which is presented in the article.
The position of a deputy may not be available at the enterprise. In this case, if necessary, an employee with management experience can replace the general director during his vacation or business trip. For this purpose, an order is issued to appoint an interim director. He can be appointed by the CEO or the board of directors.
Acting and acting what is the difference
In various documents you can often find the abbreviations interim and acting. Let's see how they differ from each other and under what circumstances they are used.
Explanation of the acronym interim
Vrio is an acronym, that is, a way of shortening words that creates an abbreviation that can be read together, not letter by letter. This type of abbreviation includes, for example, the phrase “higher educational institution”, shortened to the abbreviation university, because it is read as one word, together. At the same time, for example, the name of the country Russian Federation, shortened to the abbreviation RF, does not belong to this type of abbreviation, because it is spelled: “eReF”.
The abbreviation vrio is written in one word, in lowercase letters. The capital letter "B" is used here when the word vrio begins a sentence.
Acting stands for “temporarily acting.” The combination of interim is used in cases where one employee is assigned the duties of another employee, usually a higher-ranking employee, who is temporarily, for objective reasons, unable to perform his duties, for example, he is sick or has gone on vacation. Thus, in office work a situation often arises with the need to use the phrases: “acting director”, “acting manager” and so on.
Decoding acting
Let's consider the phrase “io director”. How is it spelled correctly?
And about. - this is a regular abbreviation, like abbreviations: tp. - like that, etc. - so on. And about. is not an acronym, so it is incorrect to write it together, in the form of “io”. The correct spelling of this abbreviation is i.o.
And about. stands for the phrase “acting.” This abbreviation, if at the beginning of a sentence, is written with a capital letter in the form I.o. In other cases, it is written with a small letter in the form i.o. A form in which all the letters are large in the form of I.O. wrong.
Reduction of acting is used when an employee temporarily acting in this position is appointed to someone’s vacant higher position. The difference between acting and acting is that acting is used when the position is assigned to someone, and acting. when this position is vacant. For example, acting General Director means that no one’s candidacy has yet been approved for the position of General Director, and Acting First Deputy General Director means that another employee has been approved by the staff list for the position of First Deputy General Director, who cannot temporarily perform his duties, because, for example, is on vacation.
Is it necessary to write abbreviations i.o. and acting in office work
Acronym interim and abbreviation acting. in office work, they are required to be used in the case when the enterprise gives an order to appoint one of the employees to a higher position that is temporarily vacant for some reason. In addition, the employee assigned to this position, when signing documents on behalf of a superior person, uses the corresponding abbreviation.
Assignment of powers to the General Director during his absence
30.01.2012
There are several options for assigning the powers of the general director to an employee during his absence:
- Assignment of the powers of the General Director to the Deputy General Director;
- Assigning the duties of an acting general director to the employee;
- Issuing a power of attorney to the employee to represent the interests of the company and sign documents.
We draw your attention to the fact that it is necessary to draw up a power of attorney when conferring on an employee the powers of the general director in any case if the employee represents contractors, government agencies, or other persons.
Since an order is a document that authorizes an employee to perform the functions assigned to him only in labor relations, within the organization. It is intended for internal use only and does not extend beyond your specific company.
With the help of an order, it is impossible to vest a person with civil legal powers (namely, such powers are discussed when a representative acts externally on behalf of the company), so the transferred powers (the powers of the head of the organization) are enshrined in the law and can be transferred only on the basis of a power of attorney:
The status of the General Director is enshrined, in particular, in Art. 40 Federal Law dated 02/08/1998 No. 14-FZ “On Limited Liability Companies”, according to which the sole executive body of the company is elected by the general meeting of the company’s participants for a period determined by the company’s charter.
Information about the sole executive body is entered into the Unified State Register of Legal Entities (Clause 5, Article 5 of the Federal Law dated 08.08.2001 No. 129-FZ “On State Registration of Legal Entities and Individual Entrepreneurs”).
The sole executive body of the company (clause 3 of article 40 of the Federal Law dated 02/08/1998 No. 14-FZ):
- acts on behalf of the company without a power of attorney, including representing its interests and making transactions;
- issues powers of attorney for the right of representation on behalf of the company, including powers of attorney with the right of substitution.
Both the order and the power of attorney should clearly define which functions of the general director are transferred, otherwise it will be considered that the entire scope of the powers of the first manager has been transferred.
Thus, only the Sole Executive Body, in our case the General Director, whose information is included in the Unified State Register of Legal Entities, can represent the Company without a power of attorney.
Therefore, whenever the duties of the general director are assigned to an employee, the general director must issue a power of attorney to the employee.
The transfer of powers of the General Director can be formalized as follows:
1) Assignment of the powers of the general director to the deputy general director , whose job responsibilities include managing the company in the absence of the general director.
The General Director issues an order stating that, in accordance with the organization's charter, the functions of the General Director are transferred to the deputy for a certain period. Since managing the company in the absence of the manager is one of the components of the deputy’s labor function, there is no need to conclude a special agreement on the transfer of powers.
The deputy does not need to pay additionally for such work, since these are his job responsibilities contained in the employment contract.
2) Assigning the duties of the acting general director to the employee.
If the duties of the general director are assigned to an employee whose job responsibilities do not include managing the company in the absence of the manager, it is necessary to obtain his consent: conclude an additional agreement to the employment contract (which, in particular, specifies the period for which the duties are to be performed, and the amount of remuneration), as well as issue an appropriate order.
According to Art. 151 of the Labor Code of the Russian Federation, when combining professions (positions), expanding service areas, increasing the volume of work or performing the duties of a temporarily absent employee without release from work specified in the employment contract, the employee is paid additionally.
The amount of additional payment is established by agreement of the parties to the employment contract, taking into account the content and (or) volume of additional work (Article 60.2 of the Labor Code of the Russian Federation).
In this case, it is necessary to take into account Art. 22 of the Labor Code of the Russian Federation, which establishes as one of the employer’s obligations to ensure that employees receive equal pay for work of equal value (i.e., the salary of an employee acting as general director must correspond to the volume of his work and the amount of remuneration of an employee in the position of general director) . Thus, in order to authorize the sales director to perform the duties of the general director in his absence, it is necessary that his job responsibilities include the functions of managing the company in the absence of the general director (according to paragraph 1). this consultation).
If this is not part of the duties of the sales director, during the performance of such duties, an additional agreement must be concluded with the employee and additional payment for such work must be made.
3) Issuing a power of attorney to an employee to represent interests and sign documents.
In the case we are considering (the short-term absence of the general director), we believe it is possible not to assign the duties of the general director to the employee, but to issue him a power of attorney to sign certain documents, to represent the interests of the company with certain counterparties. In this case, there is no need to conclude an additional agreement with the employee and pay additionally for such work.
Olga Klimova Legal Advisor, Legal Department, United Consulting Group
