Receipt agreement for services of motels, campsites, hotels

What is the BO-18 form?

The form of BSO under consideration is unofficial, but has become very widespread among Russian companies. It was proposed by the private organization Rosbytsoyuz in 2008, along with several dozen other BSO forms developed for various sectors of the economy. These forms were approved by order of Rosbytsoyuz dated June 30, 2008 No. 14.

Rosbytsoyuz initiated the development of BSO forms in order to implement the Decree of the Government of the Russian Federation dated May 6, 2008 No. 359, which approved the rules for organizing payments between entities providing services and their clients without the use of cash register equipment. The legality of using the forms proposed by Rosbytsoyuz was also recognized by tax authorities (letter of the Federal Tax Service of the Russian Federation for the Krasnodar Territory dated December 10, 2008 No. 23-12/31467-472).

Thus, all forms proposed by Rosbytsoyuz comply with the requirements of Resolution No. 359. In particular, they are supposed to reflect (clause 3 of Resolution No. 359):

name of the form, its number and series;
name of the service provider;
addresses of the company, its TIN;
type of service provided, its cost;
the actual amount of payment for the service provided;
dates of settlement with the client and execution of the form;
Full name of the employee of the supplier company, his signature, and, if available, his seal.

Resolution No. 359 allows you to include in the structure of the BSO other information that reflects the characteristics of the provision of services in certain business segments.

Form BO-18 (“Receipt-agreement for services of motels, campsites, hotels”) is used by companies that:

directly provide services for the provision of hotel accommodations;
are intermediaries between such firms and their clients.

Let's consider the features of its structure.

External printed form “Receipt-agreement” BO-18

The company was used to issuing receipts, but with the introduction of online cash registers, they stopped issuing receipts, but we still wanted us and the client to have a printed form.

Receipt-Agreement for the services of motels, campsites, holiday homes, hotels, guest houses, health centers, etc. Receipt-Agreement Developed in accordance with the Decree of the Government of the Russian Federation dated 05/06/2008. No. 359. We have developed a form; the printed form does not contain the word “BO-18” so that it does not serve as a strict reporting form.

Tested 1C:Enterprise 8.3 (8.3.11.3034) Enterprise Accounting (basic), edition 3.0 (3.0.63.22) Form BO-18 from the document Invoice to the buyer is printed.

Go to the “Administration” menu and follow the “Print forms, reports and processing” link to go to settings. Here you need to check the “Additional reports and processing” checkbox: click on the link In the list that opens, click the Create

: Add. After this, a file selection dialog box with a report will immediately open, in which you need to select the desired file. Select visibility.

Form BO-18: document structure

The form records:

1. Information about the service provider company: name, address, TIN.

2. Information about the document: name, 6-digit number and series.

3. Information about the service provided, as well as about its recipient:

Full name of the guest;
the number of the room he occupies, the number of the hotel building;
date and time of arrival;
information about the reservation;
information about payment for additional seats;
information about the use of household appliances in the rooms;
the full cost of the service provided.

4. Customer signatures:

certifying the fact of familiarization with the document;
certifying the fact of familiarization with the provisions of Art. 779–783 of the Civil Code of the Russian Federation, which regulate legal relations under contracts for the provision of paid services, in particular services for the provision of hotel accommodations;
certifying the fact of receipt of the service.

5. Full name, position and signature of the hotel representative.

6. Payment details:

payment amount - in words and figures;
date of receipt of payment by the hotel representative, full name, position, signature of this representative;
date of settlement with the client.

7. Hotel stamp (if available).

As is the case with any other BSO, forms in the BO-18 form must be ordered from a printing house or produced using automated systems. In the case of a printing method of production, the BSO must contain information about the printing house that issued them (address, tax identification number), as well as information about the order for printing forms: number, year, size of circulation.

IMPORTANT! From July 1, 2018, the use of BSOs became possible only if they were formed using automated systems, which are cash register equipment. The list of details of the new BSO is defined in Art. 4.7 of the Law “On the Application of CCP” dated May 22, 2003 No. 54-FZ, while it is significantly wider than the list established by Resolution No. 359. However, hotels (motels, campsites) providing accommodation services to the population can continue to use the strict reporting form until 01.07 .2019 (Clause 8, Article 7 of the Law “On Amendments...” dated 07/03/2016 No. 290-FZ).

For more details, see the article “Strict reporting form instead of a cash receipt (nuances).”

Which strict reporting form can a hotel use?

The sample in form BO-18, as we wrote above, is that form. It can be used:

companies whose main activity is the provision of accommodation services in hotel rooms;
enterprises acting as intermediaries between hotels and their guests.

The strict reporting form for hotels (you can download it below) consists of the following sections:

A block with information about the service provider company, within which the name of the company, its address and TIN are entered into the document.
Columns for the name of the document and a unique 6-digit number code, series of the form.
The main part of the document, which identifies the guest, provides the numbers of the building and the room he occupies, the exact date of arrival, and fills out a table block. The table contains cells for types of payments, the cost of each service and the amounts actually accrued for payment.
The hotel must present the strict reporting form to the guest for signature. There must be three signatures of the client: confirming familiarization with the contents of the document being filled out, knowledge of the norms of the Civil Code of the Russian Federation, and the fact of providing specific services.
Signature and information about the official completing the transaction.
Information on payment of the invoice indicating the total amount in figures and words, the date of receipt of money.

There is a place for printing at the end of the form.

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Results

Form BO-18 can be used as a strict reporting form in the hotel business. This document fully complies with the requirements for BSO set out in Decree of the Government of the Russian Federation No. 359.

You can learn more about the nuances of using BSO in the articles:

“What applies to strict reporting forms (requirements)?”;
“Act on writing off strict reporting forms - sample”;
“How is the book of strict reporting forms filled out?”

You can find more complete information on the topic in ConsultantPlus. Full and free access to the system for 2 days.

Buy strict reporting form BO-18

Form bo 18 is a document that is used when placing or registering an order to make payments to citizens for the services of staying in hotels, hotels, camps and other places of public accommodation, subject to advance payment. Bo 18 strict reporting form, basically it is issued in triplicate. One copy remains with the administrator of the motel or hotel, the second is given personally to the client-guest, and the third is attached to the general reporting to calculate revenue.

instructions for filling out and using strict reporting forms

TYPICAL FORM: BO-17

BO-10 dm
BO-11
BO-12
BO-13
BO-14
BO-17
BO-18
TOUR-1

Pledge ticket
Ticket
0504510
Form 10

Standard form BO-17 Form BO-17 is not mandatory for use. Each organization or individual entrepreneur that uses strict reporting forms must develop its own BSO for its work. But, of course, you can take the old BO-17 form as a basis, simplifying it and rebuilding it to suit your needs. The form is used to pay the population for services: saunas, massages, hydrotherapy procedures; ritual, incl.

What information is included in the form?

The form takes the form of a receipt-contract, which contains all the necessary information about the client, his place of temporary residence and the cost of the service. You can see in the form items that describe the presence of a TV, refrigerator, air conditioner or other items in the room that are responsible for the client’s comfort and leisure. There is a special field that indicates how the payment was made: cash or transfer from a bank card. The date for full payment is also indicated. In addition, our company offers TUR-1 forms.

Today you can quickly and easily buy a bo 18 form remotely, without leaving your home or workplace. You can familiarize yourself with the appearance of the receipt-agreement on the website pages and order the required item. Included in the price:

1. Print the form in one color. Black.

2. Preparation of the general layout.

3. Availability of colored self-copying paper.

4. Numbering of copies.

You can always order urgent printing of the required number of copies for an additional fee. The standard time for printing forms is 2 - 4 business days, depending on the volume of the order. The cost of one copy varies depending on the number of receipts. The larger the order, the lower the cost per unit.

In order to find out more detailed information or ask a question, you can contact the organization’s managers. This can be done via online correspondence or by calling the specified contact numbers.

Fast delivery is possible and you don’t have to worry about receiving your order on time.

What is a strict reporting form?

In accordance with the legislation (laws No. 54-FZ, No. 290-FZ), strict reporting forms are primary documents that are drawn up at the time of settlement with clients. Essentially, they perform the function of a cash receipt. The form must record the fact of mutual settlements.

In some areas, approved document forms are used. They are developed by the authorities responsible for these areas. Samples installed for:

tourist packages;
receipts for insurance premiums;
receipts for payment of veterinary services;
receipts for pawnshops;
cinema tickets.

In all other cases, a specific document template is not provided. In 2020, an enterprise has the right to prepare the form independently. To print the required number of copies, you should contact a printing house. It is also possible to purchase a special automated system.

Important! Printing strict reporting forms on a regular printer is not allowed; the printing house details must be reflected on the sheet.

In accordance with the latest edition, forms are used only by entrepreneurs and organizations engaged in providing services to individuals, legal entities and individual entrepreneurs. They are not provided for settlements during sales. In these cases, NIM checks or cash receipt orders are used.

Where to order BSO

According to Government Decree No. 359 of May 6, 2008, BSO forms must be produced by printing or using automated systems. Such an automated system must be protected from unauthorized access, as well as identify, record and store all transactions with the document form for at least 5 years.

However, from July 1, 2020, the issuance of BSO typographical samples will cease. Instead, when paying for a service, the client must be given a cash receipt or BSO, printed using an automated system. An exception was made only for individual entrepreneurs on PSN. For this category of performers, they left a list of services for which a cash register is not needed.

What is included in the sample form

When developing a sample strict reporting form, you need to take into account the requirements for the content of the document. It is recommended to print the forms at a printing company. Some of them can offer entrepreneurs and representatives of organizations ready-made templates.

If you have to develop the form yourself, you need to refer to Government Decree No. 359 of May 6, 2008. Paragraphs 3 and 4 contain a list of details that must be indicated on receipts in 2020. They are listed below:

Name of the form (receipt, travel document, etc.).
Number (consists of 6 characters) and series of the document.
Name of the organization and legal address (for individual entrepreneurs, full name of the entrepreneur and registration address).
TIN.
Type and cost of the service provided.
Payment amount.
Date of mutual settlements.
Details of the employee who accepted the payment (full name, position, signature).
Printing house name, tax identification number and location.
Order number and circulation.
Year of printing.

After the form has been developed, it is approved by order on accounting policies. In this case, there is no need to register ready-made forms with the tax service.

Contract details

By law, a hotel receipt must include the following details:

document name and series with number code;
full name of the hotel (camping, motel) and owner (legal entity or individual entrepreneur), its details, INN, ORGN, legal address;
type of service and cost including taxes;
the amount received on the receipt;
an indication of from whom and for what the funds were received;
the date of drawing up this agreement, the seal and signature (with transcript) of the responsible person who accepted the funds.

Additional columns may be included indicating the time of stay (check-in and check-out), a full list of services provided at the campsite, and the room occupied at the motel, but this is not necessary.

They will produce receipts in any printing house according to the sample.
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Latest changes to form requirements

Starting in 2020, the list of information that should be indicated in the document has been expanded. Along with the above details, you will need to reflect the following data:

Seller's tax regime.
Time and place of the operation.
VAT.
Calculation form.
Fiscal data operator website.
Serial number from the fiscal drive.

Sometimes strict reporting forms are transmitted electronically. Then they additionally include the buyer’s contact information (email and telephone).

An important point: the use of such sheets is possible only until July 1, 2020. Starting from this date, all businesses will use online cash registers.

Procedure for filling out and issuing BSO

Some samples have a tear-off part. It contains fields for specifying all the details reflected in the main sheet. When completing a transaction, the seller hands the buyer a tear-off spine. If the client was not issued a document, this is equivalent to failure to provide a cash receipt.

When the strict reporting form for an LLC does not have a tear-off spine, after filling out all the fields, you need to make a copy of it. In accordance with Decree No. 359, duplication of the series and sheet number is not allowed.

We list a few design recommendations that are relevant in 2018.

The form is filled out immediately after receiving payment from the client.
The document is prepared without errors or corrections.
Information about the form (name, number, series) is entered into a special Accounting Book.

What to do if an error still creeps into the text? The damaged sheet is crossed out and a new copy is filled out in its place. The draft is later entered into the Account Book. You can attach an explanatory note with the reason for the damage.

To control the circulation of forms at the enterprise, a special commission is appointed by order of the manager. Filling out and issuing forms is the responsibility of an employee, also selected by management. To store strict reporting forms, a safe is allocated, access to which is provided only to a narrow circle of employees. To ensure the safety of documents, responsible persons seal the office.