Bypass sheet upon dismissal: sample and what it is, what is it for, when is it issued to the employee, is it mandatory or not, is it legal, what to do if it is not signed?

Why do you need a bypass sheet?

The role of the bypass sheet is quite simple: it certifies the fact that the employee has handed over all valuables, documents, passwords, codes, secret materials and information that were previously in his control and disposal and at the time of leaving work does not owe his employer anything. In addition, it indirectly records that all the property handed over is safe, sound and of proper quality.

Thus, the employer provides himself with a guarantee that his property or especially valuable assets will not fall into the hands of criminals and helps to preserve his material and technical base.

Who should sign the document

The worksheet includes a list of the main divisions of the company, whose employees are in charge of the material, technical, documentary and financial parts. As a rule, it includes:

accounting department,
Human Resources Department,
administrative and economic service,
material support department,
the department in which the person resigning directly worked, etc.

The head of each of these departments must sign his autograph on the walk-in sheet, thereby indicating that the dismissed person has surrendered all property and assets of the company and there are no claims against him.

The procedure for issuing a bypass sheet

Usually the document form is available in the human resources department, where the person resigning should apply.

After he receives the document form in his hands, he should hand over all his remaining material and technical valuables, documents, etc. and sequentially go around all the departments that are included in the bypass sheet to obtain the autographs of their leaders.
Next, the bypass sheet, along with the letter of resignation, is sent to the head of the enterprise, who must also certify them with his signature.
And only after this the employee can receive all the documents and funds due, including severance pay and additional payments specified in the employment contract.

Passage rules and sample

However, this does not mean at all that the employee should not repay his debts, if any, to the enterprise; another thing is that they should be clearly stated in the relevant acts, so that there is no confusion in the future and nothing unnecessary is required from the person resigning. We are talking about acts of acceptance and transfer of some valuable equipment or inventory, which are considered invalid without the employee’s signature.

Features of the document

As an example , we can cite a fairly common situation when an employee is given a personal laptop, which he must return to the company before dismissal.
And in order to simplify personnel work, a bypass sheet is used upon dismissal, the form of which includes all the information about the repayment of current debts, including the laptop shown in the example. Having answered the question of why a bypass is needed, it should be pointed out that such forms of enterprise are mostly used not so much for resigning employees, but for those who remain in production. This refers to the psychological background, which helps to stimulate the responsibility of workers for the equipment allocated to them for temporary use.

As for the answer to the question of whether a bypass sheet upon dismissal is legal, any lawyer will answer it negatively, since not a single article of the Labor Code of the Russian Federation contains any reference to this formal document.

Nevertheless, practice shows that issuing a bypass greatly simplifies and speeds up the calculation process, so it is better not to create additional problems for yourself, the HR department and the accounting department by refusing to go through it.

Bypass sheet form

Usually, each enterprise has its own sample of a workaround , since the rules and procedure for drawing up this formal document are not prescribed in any legal act of the Labor Code of the Russian Federation. However, forms of this type must contain certain information about both the enterprise itself and the worker. These include full name, position and division/department, dismissal order number and date, as well as a detailed list of equipment that was issued to the employee upon hiring, transfer or transfer. The form itself may look like this:

Moreover, each inventory listed in it, for which the resigning person is financially responsible, must be confirmed by an acceptance certificate (you can request it from the technical department, accounting department or human resources department of the enterprise). The absence of such an act automatically relieves the employee of all responsibility for the property of the enterprise.

And although this does not exclude troubles during the calculation, a bypass sheet for dismissal, the legality of which is not confirmed by the Labor Code for 2017-2018, may not be provided, citing the lack of documents indicating that the employee received some valuable equipment from the enterprise.

Algorithm of actions

If the worker nevertheless used special clothing, tools, a safe, valuable equipment or any other material assets when signing the acceptance certificate, then it is still better for him to go through a bypass in order to avoid troubles not only upon dismissal, but also upon receiving settlement payments. This procedure involves the following procedure , which will greatly simplify the removal of an employee from a position:

In the human resources department, the employee writes a letter of resignation, requesting a bypass slip, which will actually confirm the delivery of valuable equipment or files;
After receiving the sheet, it is necessary to hand over the equipment, uniform, files, bank cards to the relevant departments, divisions or branches of the banks where the service agreement was concluded;
The delivery of each item must be confirmed by a corresponding act with the signatures of the donor and recipient, date and wet seals;
In each column there is a note indicating that the material assets were accepted by the enterprise, indicating the date and signature of the recipient;
The person resigning brings the completed bypass form to the HR department, after which the dismissal procedure is completed.

The absence of a completed form or confirmation of the delivery of some equipment in it is not a reason for refusing to dismiss an employee. And even more so, management does not have the right to refuse to issue him a work book after completing the calculation procedure. Another thing is that this legal norm should not be regarded by the resigning person as a reason for avoiding financial responsibility, because in the event of the absence or damage of valuable property, the company has every right to collect 100% compensation from him .

What to do if an employee does not want to sign a bypass sheet upon dismissal?

The bypass sheet is not included in the list of documents that the employee must sign upon his dismissal. In other words, if he does not want to do this, the employer has no right to force him.

It should be noted that quite often employers blackmail their former employees by saying that without signing this document they will not give them their personal documents, for example, a work or health record book. This is absolutely unlawful and if such facts are established by the labor inspectorate, the enterprise and responsible persons face administrative punishment in the form of a fine.

The only exception: the employer can quite legally deprive an obstinate employee (already a former one) of the additional payment due to him upon dismissal, specified in the employment contract (but not specified in the legislation of the Russian Federation).

What to do if they refuse to sign the bypass sheet?

Art. 84.1 of the Labor Code of the Russian Federation states that on the day of departure, the employer is obliged to issue the dismissed employee with a work certificate and pay all due funds. The employer does not have the right to oblige you to fill out the “slider” and delay the dismissal process because of this. The contract is terminated regardless of the fact of transfer of material and financial assets.

If the employer did not organize or did not have time to take inventory, this is his problem, since the resignation letter is submitted 2 weeks in advance. If the employer delays payment, you should file a complaint with the labor inspectorate and the prosecutor's office in 2 copies. The receiving party must sign a copy of the application. If you show a copy of the application to the employer, the work permit will be immediately returned and the required funds will be issued.

For reference! If the employee refuses to fill out the reporting document provided for by the internal regulations, the employer can entrust its execution to a personnel service employee. The specialist will visit all departments, collect signatures and attach the form to the dismissal person’s personal file.

For late payment to an employee, the law provides for payment by the employer of monetary compensation. In case of refusal to provide a work permit, a fine will be imposed on him.

When leaving at your own request

Article 80 of the Labor Code of the Russian Federation.

The question arises: is it necessary to sign the “slider” in the event of termination of the contract on personal initiative, and is it possible to pick up the labor document without it and receive payment? In Art. 80 of the Labor Code states that upon expiration of the notice period for resignation, the employee has the right not to leave work. You can refuse to go around the departments, and this will not affect the dismissal process. On the last working day, the administration is obliged to issue a work certificate, a 2-NDFL certificate, as well as pay the rest of the salary and compensate for unused vacation.

What to do if a shortage is discovered during the process of signing the bypass sheet

Such situations are rare, but sometimes they do happen. As a result, the employer can take different paths:

recover from a former subordinate the cost of lost material and technical assets (this is especially true if the employee was a financially responsible person),
ask to write an explanatory note and impose a disciplinary sanction (with a corresponding entry in the work book),
forgive the employee for missing property.

In some cases, proceedings reach the court, which is why you should be especially careful when filling out the bypass sheet.

Rules for writing a document

There is no single unified form of bypass sheet, so organizations have the right to write it in any form each time or use a template developed within the company and approved in its accounting policies. In any case, this document must contain a number of necessary information:

name of company,
date of compilation,
position and full name of the employee,
a list of departments that he must go through.

It should be noted that in different companies the list of departments that a resigning person must bypass may vary significantly.

How a bypass sheet is drawn up in specific cases

A bypass sheet for the dismissal of individuals is drawn up in accordance with the internal standards of the organization, after which it is issued to the dismissed employee in the human resources department. Then there is the process of signing this document - all the necessary marks of officials and signatures of superiors are put up. Signatures are placed in order to establish the presence or absence of material or financial debts of the employee to the company. As for the shelf life of the bypass sheet, it can vary from one to three years (one copy remains in the HR department, and the other with the employee).

Recently, cases have become more frequent when an employer requires the mandatory signing of a bypass sheet when dismissing lower- and middle-level employees. Such an act may qualify as an administrative offense, especially if the registration of a “runner” is not a mandatory requirement according to the company’s internal charter.

In such a situation, the following types of liability may be imposed on the employer:

A fine for enterprises in the amount of thirty to fifty thousand rubles or a recovery from an official of about five thousand rubles;
Suspension of the company’s economic activities for a period of one to three months, depending on the specific case.

Federal and regional regulations do not provide for the mandatory issuance of a bypass sheet by an employee. Thus, the management’s requirement to draw up this document is unlawful and may fall into the category of “violation of labor laws.” Exceptions are made by various government agencies, in which the use of bypass sheets is regulated by special legislative amendments.

Form of bypass sheet upon dismissal

There is no general form of bypass sheet, but in most cases it is an A4 sheet with notes from officials of a commercial organization. This document also contains the mandatory details specified in the company's articles of association.

The resignation letter form, a sample of which you can see below, must include the following data:

Full name of the dismissed employee;
the position of the individual with whom the employment contract is terminated;
full name of the legal entity (enterprise);
the date of signing the dismissal order and the date of the last working day;
a list of marks on the performance of work by the employee, the transfer of material assets, equipment of the company (that is, an indication of the absence of debts to this organization);
a note on the issue of the work book and the signature of the immediate supervisor of the dismissed employee.

Important: if, when signing the bypass sheet, the financial or material debt of the dismissed person was proven, then he is obliged to eliminate it before the last working day. Only in this case will he receive all the payments due to him by law.

Sample of a bypass sheet upon dismissal: necessary notes

As practice shows, a bypass sheet is an important and necessary document for both the employer and the employee of this organization. This is due to the main task of the “runner” - to confirm the absence of claims from one side to the other.

When drawing up a bypass sheet, it must be signed by the following officials:

The employee’s immediate supervisor puts a mark on the fulfillment of the work plan assigned to a specific individual and on the transfer of current affairs by the employee in full.
A note from the HR department inspector, who establishes the fact that the employee has submitted all the necessary documents, is also considered mandatory.
The accountant makes a note on the bypass sheet about the transfer of material assets by the employee to an authorized person.
In some cases, you may need a note from a supply department employee to transfer to him the equipment that is registered with the person being dismissed.
The head of the information technology department indicates on the walk-in sheet that the employee handed over the office equipment in good condition.

Since the form of the bypass sheet upon dismissal may vary depending on the wishes of the company’s management, the list of mandatory notes in the “slider” may vary in one or another commercial organization. The manager has the right to enter into the bypass form any information he needs, the main thing is that these provisions are specified in the local regulations of the legal entity.

Rules for issuing a bypass sheet

The document can be drawn up on a regular A4 sheet or on the organization’s letterhead, and it can be created both in handwritten and printed form.

The bypass sheet is usually drawn up in one copy and, after signing, is deposited in the archives of the enterprise, but if desired, the employee can request a copy of it. This measure will allow him to avoid further unfounded material claims from the employer, if prerequisites for such arise.

Bypass sheet upon dismissal: legality

Representatives of the administration of commercial enterprises often focus the attention of dismissed employees on the fact that a bypass sheet (a sample must be issued on the eve of the issuance of the dismissal order) is a prerequisite for starting the final payment procedure. Managers explain their position by the need to identify employees’ debts to the company.

Whether it is necessary to sign a bypass sheet upon dismissal is decided by the employee himself. Labor legislation does not provide for the obligation of workers to collect signatures from department heads. That is, the document proposed for completion is not endowed with legal force. If a former employee refuses to fill out the form, the legal entity will not be able to take disciplinary action against him.

A bypass sheet upon dismissal acquires legality only in relation to employees who cease working in:

the central office of the FMS;
Ministry of Tourism and Sports, Youth Policy;
tariff policy service;
Federal Service for Military-Technical Cooperation.

Local documents of the enterprise establish a bypass sheet, the form of which is given to the employee upon dismissal, as a mandatory element of the procedure for terminating the employment relationship. But this document does not allow deduction of debt from severance pay or compensation for unused vacation. The basis for repaying the debts of a dismissed person to the company may be a written statement from the employee himself or a court decision.

Sample of drawing up a bypass sheet

From the point of view of standard office work, the document has a completely normal structure.

At the beginning, in the middle of the line, the full name of the organization is written in it, then just below the name of the document.
Next, indicate the position, surname and initials of the resigning employee, as well as the date of his dismissal.
After this, all structural divisions that the employee must bypass are entered into the form. Opposite each of them, the corresponding manager must put his signature with a transcript.
Next, the bypass sheet is signed by the head of the company and then it is handed over to the person leaving for signature so that he can certify the fact that he has received his work book.
Finally, the document must be dated.

Whose signatures should be on the bypass sheet?

The essence of the sheet’s design is to “walk around” the representatives of various structural divisions of the organization present on it, who are required to put their own signature on the paper. The presence of appropriate marks shows the employer the fact that the persons accepting the valuables have no claims against the resigning employee, which means the successful transfer of the entrusted property and the removal of responsibility from the worker for its further safety.

The number of employees from whom the resigning person must collect signatures depends on the size of the organization. In small companies, as a rule, a bypass sheet is issued within an hour, since marks of no complaints need to be obtained only from specialists in the personnel department and accounting department, as well as the head of the household. activities and, in fact, the boss. As for preparing a bypass sheet in large organizations, the employee should devote quite a lot of time to this event, since signatures will need to be obtained from:

The immediate supervisor of the person who decided to leave the company;
Head of the Enterprise Security Service;
Warehouse manager;
Housekeeping Manager activities in the company;
Information technology department employee;
Head of Accounting;
HR specialist;
The head of the organization, whose signature is placed last on the list.

In the event that one of the above-mentioned receiving persons does not want to put his own signature on the citizen’s bypass sheet, if there are certain reasons, then this fact cannot be immediately used against the employee, accusing him of shortage or loss of commercial values. In addition, the absence of a mark of a particular official is not a reason for collecting a fine from a subordinate or refusing to issue a work book.

If a shortage or breakdown of commercial property has been identified, as a result of which one of the managers or representatives of a structural unit has claims against the person, the employer will have to prove guilt in this incident. To do this, various investigations are carried out, interviews with fellow eyewitnesses of the employee are carried out, on the basis of which documents are drawn up and a conclusion is made about the involvement or non-involvement of the resigning person in the lost items of labor activity.