Who is a storekeeper
We are talking about a specialist who ensures acceptance, accounting, storage and issuance of inventory assets (goods, products and other property of the company). Sometimes this position is called “warehouse manager”, “supply manager”, “warehouse manager”. The functional responsibilities of a storekeeper in a warehouse are indicated in his job description. Proper storage of property is extremely important. Failure to comply with storage requirements may result in product spoilage. That is why such an employee is a financially responsible person. This means that he will have to compensate the organization for all losses that arose due to damage to the goods. It is also important to correctly record the property that comes into the organization and is issued. Compliance with these requirements allows you to avoid loss of goods, detect shortages in time, and find those responsible.
Storekeeper job description
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We bring to your attention a typical example of a storekeeper job description, sample 2020. A person can be appointed to this position without presenting requirements for education and work experience. Don’t forget, each storekeeper’s instructions are handed over against receipt.
The hr-portal website provides typical information about the knowledge that a storekeeper should have. About duties, rights and responsibilities.
This material is included in the huge library of job descriptions on our website, which is updated daily.
General provisions
1. The storekeeper belongs to the category of workers.
2. A person is hired for the position of storekeeper without presenting requirements for education and work experience.
3. A storekeeper is hired and dismissed from the position of _________ organization upon the recommendation of ________. (director, manager) (position)
4. The storekeeper must know:
a) special (professional) knowledge for the position:
— nomenclature, assortment and assortment of stored material assets, their properties and purpose;
— rules of warehouse management;
— rules for securing vehicles in parking lots;
— rules for accounting, storage, movement of material assets in the warehouse, as well as rules for preparing accompanying documents for them;
— rules for completing batches of various material assets according to technological documents;
— methods of checking working tools, devices, devices for their suitability for work;
— rules for using warehouse measuring instruments, devices and mechanisms;
— ways to protect things, products and raw materials from damage during unloading, loading and storage in a warehouse;
— rules for conducting inventories;
— fire safety rules for the storage of materials and maintenance of office premises;
— safety rules for storing and moving toxic, fire and explosive materials, fuel and lubricants.
b) general knowledge of an employee of the organization:
— rules on labor protection, industrial sanitation and fire safety;
— requirements for the quality of work (services) performed and for the rational organization of labor in the workplace;
— production alarm.
5. In his activities, the storekeeper is guided by:
- legislation of the Russian Federation,
— Charter (regulations) of the organization,
- orders and instructions of the _________ organization (general director, director, manager)
- this job description,
— Internal labor regulations of the organization.
6. The storekeeper reports directly to __________ (a worker with a higher qualification, the head of production (site, workshop) and the director of the organization)
7. During the absence of the storekeeper (business trip, vacation, illness, etc.), his duties are performed by a person appointed _________ organization (manager position) upon the recommendation of __________ (position) in the prescribed manner, who acquires the corresponding rights, duties and is responsible for the fulfillment of the assigned responsibilities on him.
Responsibilities of a storekeeper
The duties of a storekeeper are:
a) Special (professional) job responsibilities:
— Reception into the warehouse, weighing, storage and release from the warehouse of various material assets: fuel, raw materials, semi-finished products, finished products, parts, tools, things, etc.
— Checking the compliance of accepted values with accompanying documents. Moving material assets to storage locations manually or using stackers and other mechanisms with their layout (sorting) by type, quality, purpose and other characteristics.
— Organization of storage of materials and products in order to prevent their damage and loss.
— Acceptance of personal vehicles for temporary safekeeping from the population with the preparation of relevant documents.
— Management of work on loading, unloading goods and placing them inside the warehouse.
— Assembling batches of material assets according to customer requests.
— Drawing up defective statements for faulty tools, devices, etc., acts for their repair and write-off, as well as for shortages and damage to materials.
— Accounting for the presence of stored material assets in the warehouse and maintaining reporting documentation on their movement.
— Participation in conducting inventories.
— Ensuring the safety of material assets.
b) General job responsibilities of an employee of the organization:
— Compliance with the internal labor regulations and other local regulations of the organization, internal rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection.
— Fulfillment, within the framework of the employment contract, of the orders of the employees to whom it was repaired in accordance with these instructions.
— Carrying out work on acceptance and delivery of shifts, cleaning and washing, disinfection of serviced equipment and communications, cleaning the workplace, fixtures, tools, as well as maintaining them in proper condition.
— Maintaining established technical documentation.
Storekeeper's rights
The storekeeper has the right:
1. Submit proposals for management’s consideration:
— to improve work related to the responsibilities provided for in this instruction,
— on bringing to material and disciplinary liability workers who violated production and labor discipline.
2. Request from structural divisions and employees of the organization the information necessary for him to perform his job duties.
3. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.
4. Get acquainted with the draft decisions of the organization’s management relating to its activities.
5. Require the management of the organization to provide assistance, including ensuring organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
6. Other rights established by current labor legislation.
Responsibility of the storekeeper
The storekeeper is responsible in the following cases:
1. For improper performance or failure to fulfill one’s job duties provided for in this job description - within the limits established by the labor legislation of the Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.
Storekeeper job description - sample 2020. Job responsibilities of a storekeeper, rights of a storekeeper, responsibility of a storekeeper.
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Qualification requirements
The employer himself determines what requirements to impose on the employee. Everything will depend on the size of the company, the amount of work, and the properties of the stored goods. For example, if there are dangerous things in the warehouse (weapons and ammunition), then, according to the law of December 13, 1996 No. 150-FZ, higher requirements must be imposed on the employee. Persons who have an unexpunged or unexpunged conviction for a crime committed intentionally, or in respect of whom a court has imposed a ban on holding such positions or engaging in certain professional or entrepreneurial activities in the field of arms trafficking, should not be allowed to work in the storage of weapons.
General provisions
1.1. The storekeeper belongs to the category of workers.
1.2. A person is appointed to the position of storekeeper
……………………………………………………………….……………………………………………………..(without presenting requirements for work experience / s work experience of at least 1 year)
1.3. Appointment to the position of storekeeper and dismissal from it is made by order of the director of the enterprise upon presentation
……………………………………………………………….…………………………………………………….. (warehouse manager / other official)
1.4. The storekeeper reports directly to:
……………………………………………………………….…………………………………………………….. (deputy director / warehouse manager / other official)
1.5. During the absence of the storekeeper, his duties are performed by a person appointed in the prescribed manner, who acquires the corresponding rights and is responsible for the proper performance of the duties assigned to him.
1.6. The storekeeper must know: - regulations, instructions, orders, regulatory documents and materials on the organization and management of warehouses; — nomenclature, assortment, properties and purpose of inventory items stored in the warehouse; — rules of warehouse management; — rules for preparing accompanying documents for inventory items; — samples of signatures of persons who have the right to sign documents to receive material assets from the warehouse; — rules and technical conditions for receiving, accounting, warehousing and storage of inventory items; — rules for using warehouse measuring instruments, devices and mechanisms; — rules for conducting inventory; — rules and regulations of labor protection; — purpose, design and rules for using security alarms; — purpose, design and rules for using fire protection equipment; — locations of fire hydrants and fire protection equipment.
Responsibility
If the basic duties of a warehouse worker are not performed properly, negative consequences can occur. An important feature is that the employee in this position bears full financial responsibility. This is enshrined in Resolution of the Ministry of Labor of the Russian Federation dated December 31, 2002 No. 85 and means that in the event of damage or loss of goods, the employee will have to fully reimburse their cost.
Immediate responsibilities
The job responsibilities of a storekeeper, as prescribed by the job description, include eleven main functions, namely:
- Receive into the warehouse, weigh, store and issue material assets, which can be raw materials, semi-finished products, parts, products, materials, etc.
- Check compliance of values and documentation.
- Move valuables to storage locations, sorting by type, quality and other characteristics.
- Organize storage in such a way as to eliminate the possibility of loss or damage to stored valuables.
- Accept personal vehicles of the population for temporary storage, having prepared the appropriate document.
- Manage work related to loading, unloading and placing valuables in the warehouse.
- Complete batches of valuables depending on received orders.
- Draw up documentation indicating malfunction, damage, shortage of tools, devices, etc.
- Maintain records of valuables stored in the warehouse and maintain relevant documentation.
- Participate in the inventory process.
- Ensure the safety of material assets received for storage.
Warehouse storekeeper - rights
Due to the nature of the storage facility, there are often drafts in warehouse premises. This is due to the intensive reception and delivery of goods, as a result of which the doors of the premises are always open. Some bases are initially designed to avoid constant drafts. However, if they interfere with the employee, he has to appeal to management demanding improved working conditions. Also, the storage should be well lit - this improves performance.
The storekeeper has the right to make decisions in accordance with his competence. He also has the right to be introduced to projects that directly relate to his professional activities.
List of functions of a storekeeper
In fact, the potential of functional responsibilities will be formed solely on the basis of the characteristics of production, as well as the arrangement of the warehouse. Based on the established functions, in the future it will be possible to competently work out all the main obligations of the specialist. We recommend defining the following options as the main functions:
- A specialist of this format carries out work in a clearly defined territory, indicating that he is obliged to carry out the process of receiving and issuing goods. Moreover, the process is carried out regularly, and the distribution of goods is also carried out in the future, taking into account its individual storage characteristics;
- A function is established to monitor all activities in the warehouse, which relates to the safety of the enterprise’s property. The issuance of goods is carried out solely on the basis of the provided documentation in the appropriate format;
- Documentation is also maintained, on the basis of which the process of monitoring the receipt and consumption of materials, goods or raw materials is carried out. That is, the specialist must draw up certain documents that generate accurate data on the number of goods that are in the warehouse, the issue of this product and the grounds for carrying out these actions, and also generate reports on the arrival of goods indicating the documents defining such actions;
- A process of systematic recalculation of goods is certainly carried out to carry out reconciliation against all documents that were generated in the process of carrying out the professional activities of a specialist. Such actions are carried out with the aim of identifying certain shortages of goods, materials or raw materials;
- If a specialist carries out certain actions in personnel management, there is a need to carry out actions aimed at training, motivating and rewarding specialists who perform their work taking into account all management requirements.
It is quite obvious that the functions represent a complete list of the main areas of activity of a specialist. At the same time, the list may be more expanded. For example, you can indicate that a specialist is carrying out actions on a request for the provision of materials or raw materials, since a small amount remains in the warehouse. That is, in fact, at certain enterprises, the storekeeper provides a kind of assistance to the purchasing manager, indicating which goods are in the minimum quantity in the warehouse.
You can point out in more detail all the nuances of the need to preserve the original qualities of goods and materials. It is quite obvious that certain materials require a detailed study of the safety system, since they have requirements regarding the penetration of moisture, sunlight, etc. Accordingly, a specialist must also study the individual characteristics of the product in order to skillfully and competently distribute it throughout the warehouse.
You can also additionally specify requirements that relate to the issue of arrangement of the premises. For example, a specialist must supervise the condition of equipment, machinery and racks in order to timely submit data about malfunctions or the need for replacement to the manager.
In fact, it becomes clear that the functions of a specialist are quite extensive, however, in order for the storekeeper to fulfill all obligations in accordance with established requirements, they must be included in the job description. Moreover, in certain cases, a number of clear obligations are established, both for the main and additional activities, if it is provided for by the conditions of the position at the enterprise. The list of requirements is drawn up by the manager, but the instructions themselves can be drawn up by a specialist in the personnel department. The most important thing is that the document includes all the basic requirements that serve as the basis for hiring a specialist with the required qualification parameters.
