How to register a cash register for an individual entrepreneur with the tax office: step-by-step instructions

July 1, 2020 is the deadline for most entrepreneurs to switch from regular cash registers to cash registers that transmit information to the Federal Tax Service online. Since the beginning of February, tax inspectorates have stopped registering old-style cash registers, and the EKLZ (control tape) cannot be updated either.

In this regard, the issue of registering online cash registers is very relevant for entrepreneurs and heads of organizations. Let's look at how to go through this procedure step by step.

Advantages of early transition to online cash registers

Despite the fact that businessmen still have time during which they are allowed to use their usual cash registers, they will have to obey the Federal Law of July 3, 2020 No. 290-FZ, which introduced significant innovations to the Federal Law of May 22, 2003 No. 54-FZ Federal Law regulating the use of cash register equipment.

Why is it better to take care of this issue in advance? Entrepreneurs who decide to modernize cash accounting in advance receive the following advantages compared to their less efficient colleagues:

the “voluntary” period of innovation allows you to get a temporary head start for the preparation, implementation and establishment of new systems and operations;
there is still no rush to purchase the necessary models of devices;
If the service life of the next EKLZ is coming to an end, there is no point in buying new tapes, because they will soon no longer be used.

Registering an online cash register with the tax office: current changes in legislation

The amendments made to Federal Law No. 54 to some extent change not only the procedure for working with fiscal equipment, but also the registration process of cash registers with the tax office. Businessmen and entrepreneurs who were previously exempt from purchasing and registering an online cash register due to their type of activity must purchase and register a cash register with the Federal Tax Service before July 1 of this year.

Simply purchasing a cash register online and subsequently registering it with the inspectorate is not enough. Please note that the amendments to 54-FZ provide for the acquisition, along with cash registers, of a cash register program, as well as a special device - a fiscal registrar. Starting from July 1, 2020, it is impossible to use an online cash register without a storage device, however, there are exceptions.

Previously, in order to register an online cash register, an entrepreneur had to contact the Federal Tax Service branch and contact one of the inspectors. Today's rules provide the opportunity to undergo the procedure remotely via the Internet. This is not as difficult as it seems: you only need some time and Internet access.

Modify or replace cash registers

Before moving on to the general modernization of cash registers, an entrepreneur needs to decide whether to purchase new models of cash registers or invest in the modernization of existing ones.

To solve this problem, it is necessary to consider existing models for their possible modernization. To do this, you need to check whether these models are included in the register of equipment that can be upgraded, and also clarify until what year their use will be legal. Based on the data obtained, a decision can be made on the advisability of modernization.

Registration with the Federal Tax Service

You can submit an application for registering a cash register with the Federal Tax Service during a personal visit to the regulatory authority. But it’s more convenient to do this online, on the official website of the tax service.

The procedure consists of the following steps:

1. Submit an online application in the “Cash Accounting” section.
2. Assignment of a registration number after consideration of the application by regulatory authorities.
3. Fiscalization of CCP. At the checkout, the data received from the Federal Tax Service and other data are entered. As a result, a registration report is generated. The information contained in it is indicated in the “Complete registration” section.
4. Receiving a registration card.

At the end, you need to transfer the registration information to the OFD with whom the agreement was concluded. You can also register a cash register through the personal account of the fiscal data operator.

When registering a cash register yourself, it is important to avoid mistakes. A registration error can lead to blocking of the fiscal drive. In this case, all that remains is to buy it again. That is why we recommend entrusting the process to specialists. In Multikas you can purchase an online cash register with a fiscal drive, an Internet connection and OFD, as well as registration with the Federal Tax Service. Technical support and training on CCP operation are also available.

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What to look for when choosing a cash register model

If management decides to replace cash register equipment, then it is necessary to consciously select models that will be as convenient as possible and meet the requirements of a particular organization. Important factors that may influence your choice:

“passability” is a parameter of the device, which is influenced by the number of operations performed (for example, a supermarket cash register requires high throughput, but for a company selling services, this parameter does not matter);
the maximum number of checks issued per day - each model has its own recommended norm, the factor is related to the characteristics of the organization’s activities;
check printing speed – depends on the required pace of customer service;
the ability to auto-cut a receipt – important for high traffic and printing speeds, but practically unimportant when the machine’s load is low;
cash register connection port – for some models, the port connector does not fit all computers; it is better to choose cash registers equipped with a USB port and cord;
mobility or stationary – sometimes mobile models are very practical when you need, for example, to go to an important customer to conclude a deal, while it is more convenient to have a stationary model in the office in case another client arrives;
availability of the model from the supplier - all other things being equal, it is better to choose a more affordable model, the delivery of which will not have to wait long.

Which online cash register should I buy?

Purchasing an online cash register is not an easy task. First of all, you need to decide which online cash register to choose. The choice depends on many factors:

set of interfaces - you need to understand what you will be working with: barcode scanner, scales, bank terminal, etc.;
the ability to work without connecting to the electrical network, which is important for couriers, for traveling sales - for mobile trading, delivery, it is better to choose a mobile cash register with a built-in battery and a receipt printer;
productivity (working speed) - important for a continuous flow of clients;
integration with EGAIS and GIS MT "Chestny ZNAK" - subject to working with alcohol and labeled goods, and others;
compatibility - not all cash registers and equipment are “friendly” with each other; it is important that the selected device works with other components and software. If you need a commodity accounting system, say, you use 1C, the cash register must support integration with the program.

How to register an online cash register correctly

The procedure for registering new-style cash register equipment is regulated in Article 4.2. the above-mentioned Federal Law. The procedure has been “tested” by the Federal Tax Service and fiscal data operators. The law allows you to choose one of the methods convenient for the entrepreneur for this.

Fill out an application for registration of a cash register on paper, submit the document to any tax authority, and receive a registration card at the place of registration of the territorial tax office).
Submit an application electronically through your personal account on the official website of the Federal Tax Service of the Russian Federation. To do this, entrepreneurs need an improved electronic signature - ESP, without which no electronic documents will be accepted for consideration. This CEP will need to be formalized one way or another.

Is it possible to use the usual registration rules?

The law allows the use of the previous procedure for registering cash registers, prescribed in the old version of Federal Law No. 290, until the end of 2020. However, this procedure will be valid with some serious reservations, which are not directly stated in the legislation, but tax authorities pay attention to them:

Only outdated cash registers can be registered before the designated time; new models are not accepted for registration according to the old scheme;
cash register models modernized for online operation, as well as new models, will have to be registered according to the updated regulations.

NOTE! From February 1, 2020, in accordance with paragraph 4 of Art.
7 Federal Law No. 290, in order to register a new cash register device for fiscal registration, it is necessary to conclude an agreement with a fiscal data operator (FDO), whose services will be paid. You can choose one of several providers of such services on the website of the Federal Tax Service of the Russian Federation.

What you need to work with an online cash register

First of all, you need to decide on the choice of cash register equipment model. Its functionality should be sufficient to satisfy business needs.

The cash register can be purchased or rented. For small or micro businesses, as well as beginners, the second option is preferable. It will allow you to save money and decide on the model before the final purchase.

The new model cash register works with fiscal drives and is equipped with a module for connecting to the Internet. Therefore, you will have to buy a cash register with FN or purchase it separately. The validity period of the fiscal accumulator depends on the taxation regime and the specifics of the business. FN for 13 months is suitable for individual entrepreneurs and LLCs on a special taxation system, selling excisable goods, performing the functions of payment agents, working offline (without transferring OFD data) or when conducting business seasonally. Other categories of taxpayers can choose a savings account for 36 months.

Obtaining an enhanced EPC is a prerequisite. Without an electronic signature, it is impossible to conduct electronic document processing, as well as register a cash register with the Federal Tax Service remotely.

Concluding an agreement with the OFD is the stage preceding the registration of the online cash register. You are allowed to select any fiscal data operator from the available list.

Step-by-step instructions for registering an online cash register

Any of the two recommended registration methods contains several general first steps that need to be implemented before you finally make a choice in favor of a paper or electronic application.

What you need to start registration

Successful fiscalization of a new or modernized cash control apparatus in a tax authority requires the presence of three mandatory components:

a cash register of the appropriate type with an active fiscal drive (you need to know their numbers);
concluded agreement with the fiscal data operator;
CEP (qualified electronic signature): UEP (enhanced electronic signature) - for individual entrepreneurs and KSKPEP (qualified electronic signature verification key certificate) for legal entities.

FOR YOUR INFORMATION! If you find it difficult to determine the numbers of a cash register and fiscal drive, this information is contained in the passports of these devices, and is also displayed on the diagnostic receipt stamped on the cash register.

Preliminary procedures before registering a cash register

CEP. Checking the presence or issuing an electronic signature (ECS). A qualified electronic signature of the head of the organization is necessary to legalize a cash register, and not only. If you have already received it before, for example, with a 1C accounting license package, it will be quite suitable. If there is no signature, it must be completed.
Conclusion of an agreement with the OFD. You need to select 1 company providing fiscal data operator services from 5 recommended ones, the list of which is contained on the Federal Tax Service website, and conclude an agreement on the provision of services.

IMPORTANT! It is convenient to interact with operators using the electronic service “1C-OFD”, which is included in the set of services of the official contract. Then the responsibility for connection will be shared by the Competence Centers, which are official partners of the 1C system.

Registration using a paper application

The complexity of this registration method is that the application form has not yet been approved by the Ministry of Finance, and therefore is mandatory for use. However, some tax authorities recommend using the form and procedure proposed in the form of a draft in the Ministry of Finance of the Russian Federation. If an entrepreneur decides to use this particular method, he will need to follow the following steps sequentially:

Fill out the application form for registering the cash register in 2 copies. This is a rather complex process that involves correctly filling out data in several sections of the card. This needs to be done:
no gaps in any sections;
without correction, corrections;
on one side of a sheet of paper;
separately for each CCP unit.
The completed application is sent to the tax authority:
by mail (with an inventory);
The tax authority registers the received application, returning one copy with the appropriate marks to the submitter.
Checking the data specified in the application by a tax specialist (if the information provided is unreliable, registration will be denied).
The tax office will issue a registration number assigned to the cash register.
The resulting digits of the number must be entered into the cash register in accordance with the manufacturer’s algorithm, after which the cash register will be able to print a registration report.
After completing registration actions, you can ask the tax authority in writing to issue a registration card (it will be printed and given to the applicant with the note “Copy is correct”).

Registration of cash registers using your personal account online

For many users, registering a new type of cash register via the Internet turns out to be more convenient than through a personal visit. As mentioned above, for this you need to have an extended version of the ESP (electronic signature). Registering a cash register on the corresponding page of the Personal Account of the Federal Tax Service website is not very difficult. This can be done not by the manager himself, but by any person on his behalf, who will have all the relevant data to fill out the necessary fields.

Authorization of the account user on the Federal Tax Service website. The first service of providing an electronic key is paid; it must be ordered at a special certification center. The electronic key will be valid for 1 year.
First you need to go to the page where you can register. To do this, on the main page, select “Accounting for cash register equipment.”
Click “Register a cash register”, and then select the item that allows for manual entry of the parameters of the registered cash register, namely:
the place where it will be installed (office, store, etc.);
cash register model (must be selected from the list provided, serial number must be indicated);
model of the fiscal drive and its number;
purpose of cash registers (for offline mode, for mobile trading, strict reporting forms, payment for Internet services, etc.);
Select from the list of fiscal data operators with whom the organization has an agreement.
Check the entered information, sign electronically and send the completed application.
Click the link “Information about documents sent to the tax authority”, select the registration number of your application (RNM) and then the “Complete registration” button.
Having received the registration number, you need to enter it into the cash register, as required by the manufacturer’s instructions, and print the “Registration Report”.
Enter the data from the printed report no later than the next day after receiving the number in the appropriate fields:
number of the received document;
fiscal sign (a unique registration number that will remain unchanged throughout the life of the cash register).

IMPORTANT! If the entrepreneur was unable to complete the fiscalization on his own (print a check report), you need to contact the technical support of the cash register manufacturer.

The registration card can be printed by opening the “List of documents sent to the tax authority” tab.

Features of registration on the cash register itself

We are talking about point 7 - the generation of a “registration report”, the data from which must be entered into the registration field no later than 1 day after receiving the fiscal attribute - registration number. The procedure may vary slightly depending on the CCP model; in case of difficulties, it is better to consult the manufacturer and follow its instructions. The usual procedure for printing the registration report is as follows.

On the cash register, select “Settings” from the menu.
Follow the items “OFD”, and then “Registration”.
In the “Registration” section, enter the following information:
place of settlement (address);
TIN of the organization or individual entrepreneur;
registration number of the cash register.
Indicate the system by which the organization is taxed.
Select from the proposed list the fiscal data operator with whom the agreement was concluded.
Check that all fields are filled in and click the “Registration” button.
The cash desk will print a check report, the data from which should complete the fiscalization of the cash register.

Registration of an individual entrepreneur's cash register

If registering a cash register is needed by an individual entrepreneur, it is important to remember that there are several registration options. In any case, you will need documents and the device itself. When registering electronically, it is important to issue an electronic signature. The type and procedure for obtaining it can be clarified at the certification center. The procedure for registering an online cash register for an individual entrepreneur itself does not take much time, however, due to the lack of necessary specialists, it is better to entrust the registration to a third-party organization. When registering yourself, there is always a risk of entering incorrect data or making another mistake, which may lead to blocking of the fiscal drive and the device itself. In this case, you will have to spend extra money on re-purchasing the chip and still contact the service center.

For those who nevertheless decided to carry out the procedure on their own, we have provided detailed instructions on how to register a cash register step by step.

Registering a cash register for individual entrepreneurs in 2020: new procedure and deadlines

The new legislative framework requires most businessmen to introduce online cash registers into their activities. Before July 1, 2020, individual entrepreneurs must have time to register new equipment, otherwise penalties cannot be avoided.

Since a new system of interaction with the tax service is being introduced, an additional link has appeared in the chain between the business entity and the Federal Tax Service - the fiscal data operator. The OFD is responsible for receiving sales information from entrepreneurs and enterprises, processing it and subsequently transmitting it to the inspectorate.

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How to register a cash register

Before registering a cash register for an individual entrepreneur, the entrepreneur selects a model (the simplest online cash register). KKM cannot be bought in an electronics store or from hand. Cash register equipment is sold by organizations that have received permission from the State Expert Commission on Cash Register. These same companies repair and maintain equipment.

A list of cash registers has been established that entrepreneurs can use. There are 112 models in the catalog, the data is updated every year. The entrepreneur checks the list, selects and buys it.

If the individual entrepreneur previously worked with a cash register, he can upgrade the device. Not all CCPs can be improved. The tax brochure contains a list of models that you can work with after the upgrade.

An entrepreneur can buy a used device if the equipment is no more than seven years old. The previous owner deregisters the cash register and transfers the data to the technical center. There they check the functionality of the device and sell it to another individual entrepreneur. The cash register must have a fiscal drive.