Application form for employment and advice on its preparation and completion

What are they for?

Job seekers are often perplexed: why fill out an application form for a job interview if the employer has already received a resume for review. And sometimes they express the opinion that a written questionnaire for employment is useless, because it is easily replaced by an interview. But no, neither a resume nor an interview can be called a full-fledged replacement for a questionnaire. Since the candidate tries to present himself in the best light in his resume, he sometimes does not indicate unfavorable information (temporary jobs, presence of small children). After all, the main purpose of a resume is to receive an invitation to an interview. As for the interview, this is the second stage of direct acquaintance between the employer and the future employee, and the first is a well-written questionnaire.

What benefits does a company receive before interviewing a candidate using questionnaires:

• general information determining the legality and expediency of further interaction with the applicant for the vacant position;
• an adequate initial assessment of his professional qualities, necessary for making a decision on admission.

For the applicant, this document is no less important. A potential employee will be able to learn a lot about future employment, and it often contains questions that are not answered in the resume. You won’t be able to dodge an awkward question without answering it in the questionnaire: the employer will ask it anyway.

Typically, questionnaires for applicants contain a list of mandatory items that allow you to evaluate the candidate, his professional level and personal qualities more deeply. Looking through the information specified in the questionnaire, employers pay attention even to such little things:

• the applicant's literacy level;
• accuracy of filling;
• the amount of time spent filling out the questionnaire;
• completeness of the data provided;
• attentiveness, etc.

At the same time, HR assesses the emotionality and mood with which a person comes to an interview. Thus, the job application form reveals the social and psychological characteristics of the applicant, which simplifies the selection of candidates.

Sometimes the questionnaire is offered to be completed electronically, but the purpose of such a procedure is solely to collect information about the potential employee.

General idea of ​​the document and its meaning

The questionnaire is a list of sequential questions on logically related points for the initial “sketching” of the socio-psychological portrait of an employee when applying for a job. The employer may request information such as:

• hobbies and leisure;
• life position;
• attitude towards marriage;
• value orientations;
• social status.

Thus, at the initial stage of acquaintance, the recruiter creates an idea about the candidate for the vacancy.

For whom is it required?

By order of the Government of the Russian Federation No. 667-r dated May 26, 2005, the questionnaire must be filled out by citizens wishing to take part in competitions for filling places:

• state civil service;
• municipal service.

In all other cases, the questionnaire is not included in the number of documents required for employment (Article 65 of the Labor Code of the Russian Federation). Despite this, many businesses develop their own sample employment application form and use it to evaluate a candidate.

IMPORTANT!

All information about the applicant that is indicated in the document is confidential information and is not subject to public disclosure (Article 86 of the Labor Code of the Russian Federation). If confidentiality is violated, the employer will be held criminally liable. The one who processes the documents has access to personal data and is obliged to maintain confidentiality (Federal Law of the Russian Federation No. 152 “On Personal Data”, Article 6, paragraph 3). According to the law, the head of the enterprise is responsible to the state for the actions of the operator.

What questions does it contain?

The form includes from 10 to 30 points on which the employer wants to receive information from a potential employee. Among them:

• FULL NAME. applicant for a vacancy;
• Date and place of birth;
• citizenship;
• address of actual residence and place of permanent registration;
• telephone, email address;
• passport details;
• education (including additional and courses);
• attitude towards military duty;
• availability of a medical book;
• information about work activity for a certain period of time (place and period of work, position, responsibilities, salary);
• professional skills and abilities;
• marital status and information about close relatives;
• hobby;
• character strengths and weaknesses;
• wishes for working conditions and salary;
• having a driver's license;
• level of foreign languages ​​and PC proficiency;
• presence of chronic diseases;
• recommendations from former employers.

If you want the employer profile to be as informative as possible, the questions should be formulated clearly and concisely. Then the answers to them will be the same.

Enterprises that require filling out a detailed questionnaire for employment (for example, banking structures) must take care in advance to document the voluntary nature of the provision of personal data, for which it is necessary to obtain the written consent of the candidate, according to Article 9, paragraph 4 of the Federal Law of the Russian Federation No. 152 “On Personal Data”. data."

Sample application forms for different vacancies

The employment application form for different positions and professions has its own nuances. For example, a municipal and civil servant will have to indicate the class rank and qualification category, according to the entry in the work book, as well as list the awarded insignia and state awards in the civil service.

When applying for a job, a seafarer must attach a special application form in two languages: Russian and English. The fields are presented in table form, their completion is strictly regulated. It is very important to enter the data into the cells correctly.

For a candidate for service in the internal affairs bodies, the data is filled in manually without abbreviations or acronyms. The future employee of the Ministry of Internal Affairs may in the future be required to provide additional documents for verification. The instructions to the government order regulating the composition and layout of the questionnaire for police officers will help you correctly enter data into the questionnaire. The column about close relatives is carefully filled out. It contains information about parents, children, even deceased spouses, and also lists all divorced marriages. Information about work activity is ranked depending on chronology. You can download the form and sample for free on the official website of the ministry.

Employment of a driver requires mandatory medical examination. When completing the questionnaire, you will be asked to provide details of the types of vehicles you have driven, as well as health information. Here is an example of such a questionnaire:

When applying for a job, applicants for a position as a salesperson or waiter in a restaurant will be asked to indicate their address, citizenship, biographical information and criminal record. This position involves mass selection, so the form contains questions of a comprehensive and highly specialized focus. In this way, information is obtained on a whole range of personal qualities of a large number of applicants in a short period of time.

For a sales representative or manager, important qualities are communication skills, level of training, and motivation. Therefore, relevant items for such categories of workers are included in the written survey. For those who do not have experience, when answering questions about why this profession was chosen, they should note the opportunity for career growth, the direct dependence of earnings on the efforts made, and the expansion of their social circle.

Advice! Some universities, caring about the fate of their graduates, offer students to fill out online forms. Up-to-date information transmitted to employment centers and MFCs helps young people gain their first work experience. By filling out a form on the Sberbank website, students of technical and economic faculties gain access to paid internships, which provide a chance for permanent work.

How to correctly compose a questionnaire

We offer some practical tips for writing a job candidate profile. It is very convenient when questions are grouped by topic. This will make the work of both the interviewer and the interviewee easier.

Divide the questionnaire into two parts: general questions in one part, highly specialized ones in the second. This division makes it easier to use a single form of the questionnaire for a large enterprise, since its first part is the same for all vacancies in any workshop or department of the enterprise.

General issues

In the first part, the standard points usually come first:

• Date of Birth;
• residential address;
• Contact Information;
• Family status;
• children;
• attitude towards military duty;
• having a criminal record.

Education

Next, ask questions about education. Even if this information is not very important to you, we recommend asking the applicant about his theoretical background. Tell the person how to fill out a job application by asking him to name:

• educational institutions in which he studied (with years, assigned qualifications and diploma numbers, which are easy to check if necessary);
• advanced training courses completed, seminars, master classes and conferences attended;
• degree of proficiency in foreign languages.

If the last point is important directly for the position held, we recommend checking your actual language proficiency during the interview, since the candidate’s self-assessment of his language skills often does not correspond to the real state of affairs.

Employment goals

Then ask questions to understand the applicant's goals for future employment. Include questions in your job application survey that will reveal the applicant's motives and goals. Examples of such questions:

• what position would you like to hold now;
• do you want to make a career;
• Is there a desire and/or ability to work overtime and on weekends;
• How does a person feel about business trips?

A great way to understand an applicant's personality is through preference lists. Suggest, for example, ranking by importance a list of benefits that a candidate would like to have in this workplace:

• good team;
• decent salary;
• growth prospects;
• advanced training or obtaining qualifications;
• proximity to home;
• flexible schedule.

By ranking such a list, a potential employee will reveal preferences and thereby reveal himself. It makes sense to offer to add your own option to the ranked list.

Health status

Whether it is worthwhile to include questions about the health of a potential employee in an applicant's application form when applying for a job, each employer decides independently. This is a rather slippery issue, since such questions are sometimes equated to an invasion of privacy. At the same time, quite important information that will affect the employer’s obligations towards the employee (providing benefits, etc.) is disability and chronic diseases that require regular hospital treatment.

We suggest using the following tactful language:

“Do you need special working conditions due to your health condition?”

or

“Do you need extra days off to care for a relative?”

IMPORTANT!

A refusal to provide a workplace to a person with health limitations (if these restrictions do not affect his ability to perform the assigned work) may become a reason for going to court.

Personal qualities

One of the painful points of the first part of the questionnaire is personal qualities. These questions not only cause a negative reaction from the person being questioned, but are also extremely ineffective, since a person is rarely able to adequately assess his own strengths and weaknesses, especially when applying for a job. Using list ranking is ineffective; it is more practical to use the oral interview method.

Experience and skills

Having finished with the first, general one, we move on to the second, highly specialized part of the questionnaire to fill out, which we recommend starting with obtaining information about work experience. The structure of this section should serve two purposes:

1. Provide the employer with the necessary information about the candidate’s work skills. To do this, indicate the profession, who he worked for, positions held, and a list of duties performed.
2. Get an idea of ​​the candidate's communication skills and mental stability. To do this, they ask about the reasons for changing jobs and ask the person to name one or two former colleagues who can give characteristics and recommendations.

To obtain relevant information about work skills, a highly specialized questionnaire is required. When filling a driver vacancy, they are interested in the category and time of obtaining a license, and driving experience. If a programmer is surveyed, they ask questions about proficiency in certain programming languages, specific software products created by the applicant.

We recommend that this section be written by the immediate supervisor of the future employee, who knows how to correctly fill out a job application form for a good specialist. This is a very important point in the questionnaire. No matter how communicative and stable a candidate may seem, if he does not have the necessary work skills, he is unlikely to cope with the proposed functionality.

Application form for 2020

You can submit questionnaires via a direct link from our website in .doc (Word) format. Please note that the picture above is not the whole document, but only part of it. You will receive the full version after downloading.

Main questions

Here you need to consistently enter personal data - citizenship, date and place of birth, information about relatives, children. You should not hide anything or give out false information.

In addition to information about education, the applicant’s application form also contains information about courses completed to improve their qualifications.

The candidate can write what trainings, master classes he attended, what conferences, thematic seminars he attended.

Desired vacancy or position

Here you can indicate one or more vacancies for which the applicant is applying, based on his own professional qualities and experience. The number of positions under consideration does not exceed 3.

Several recent jobs and reasons for leaving

You should write down the full name of the company - previous place of work, and explain the reason for dismissal. The reason for looking for a new job must be justified. These may be poor working conditions, the distance of the place of work from home, the unstable position of the company, or lack of career growth.

Advantages and disadvantages

The candidate can describe his strengths, for example, punctuality, responsibility, communication skills, and speed of decision-making. But there is no need to embellish anything here. If there are shortcomings, tell us about them, noting that everything possible is being done to eliminate them.

Why does an employer need to know about the applicant’s hobbies and interests?

The employer pays no less attention to this point in the application form than to others. Information about the hobbies and interests of a future employee allows you to find out his character and life interests.

Information about hobbies allows you to find out the character of the applicant.

Priorities

Often the questionnaire contains a task in which you need to put in order some concepts related to work. Among them are salary, interesting work, corporate policy, etc. Thanks to this, the employer can determine the ambition of a candidate for a position and his position in life.

Tricky questions

If the employer is not sure of the accuracy of the answers provided in the questionnaire, he can ask additional questions to obtain more information. Tricky questions concern some situations in which an employee needs to make a decision on his own. It's better to prepare for them.

Why provide health information?

The manager wants to know if the applicant has a disability or other health problems, since in this case he will have to create special working conditions for him. Such an employee can count on benefits. When applying for some positions, you will need to present a medical record. If the applicant’s health does not in any way affect the performance of his job duties, then the employer does not have the right to refuse him a job.

What not to ask

The law does not allow the employer to include whatever he wants in the questionnaire. Topics related to religion, nationality, race, origin, financial status are not contained in any example of filling out a job application form, since these points are purely personal. If a candidate decides that he was rejected because of a different race, nationality or religion, considers this refusal as a violation of the equality of rights and freedoms of a citizen, remembers Article 136 of the Criminal Code of the Russian Federation or Article 64 of the Labor Code of the Russian Federation, then he will go to court. Winning such a case for an organization is neither easy nor cheap, so we recommend avoiding such topics during surveys and interviews.

Optimal questionnaire size

The document should be sufficient, but not excessive. And in order not to scare off potential employees, we recommend asking tactfully and minimizing the number of personal questions. It makes sense to ask only what is directly related to the future position and assumes the possibility of a reliable answer.

Let us remind you that the law obliges a candidate for a vacant position to provide honest personal information. If forged documents are used, the employer has the right to terminate the employment contract (Article 81 of the Labor Code of the Russian Federation).

Sample filling

The applicant fills out all items in legible handwriting, trying to avoid corrections. If a person finds it difficult to answer a question or does not want to do so, it is prohibited to demand an answer. An example of how to fill out the questionnaire:

What happens to the questionnaire after filling it out? Information about all candidates is entered into the enterprise database (if the person has consent to the processing of personal data). When a new vacancy appears, a candidate who was not selected earlier may be remembered and invited back for an interview. It is quite possible that the second attempt will be successful. If employment has taken place, the questionnaire is filed along with other documents in the employee’s personal file.

Filling out the form

You are asked to fill out the questionnaire immediately before the interview.

At the same time, it is assessed how quickly, competently, and accurately it is completed. Best to avoid:

1. negligence,
2. fuzzy handwriting,
3. bug fixes,
4. inaccuracies,
5. typos,
6. skip questions.

Otherwise, it will create a negative impression of the candidate.

To avoid such mistakes, it is advisable to first familiarize yourself with the typical content of the questionnaire by downloading the example above.

Also, do not forget to prepare documents that will serve as the basis for the information in the Application Form.

The applicant must understand that the personal information will be checked against the submitted photocopies of the passport, diploma, certificates, and the documents themselves will be checked for authenticity.