What is an extract from the Unified State Register of Individual Entrepreneurs and why is it needed?
Before considering the concept of an extract from the Unified State Register of Individual Entrepreneurs, let's give an explanation of the abbreviation Unified State Register of Individual Entrepreneurs.
Unified State Register of Individual Entrepreneurs is a unified state register of individual entrepreneurs, formed by the Federal Tax Service. This register stores all information about registered individual entrepreneurs of the Russian Federation, including those who have ceased their activities.
An extract from the Unified State Register of Individual Entrepreneurs is an indispensable document for doing business. It may be needed to participate in tenders, both government and commercial.
Also, an extract from the Unified State Register of Individual Entrepreneurs may be needed to participate in legal proceedings, notarize constituent documents, apply for loans, to confirm the presence of a valid individual entrepreneur and other cases that do not contradict the legislation of the Russian Federation.
An extract is evidence of making an entry in the Unified State Register of Individual Entrepreneurs.
What information about individual entrepreneurs is contained in the Unified State Register of Individual Entrepreneurs?
An extract from the Unified State Register of Individual Entrepreneurs can be regular or extended. A regular statement contains complete information about an individual entrepreneur, except for personal personal data, such as: registration address, contact phone number, passport details, information about current accounts, location address. Otherwise, both statements contain the following information:
- FULL NAME. individual entrepreneur;
- Floor;
- TIN;
- OGRNIP;
- Date and place of registration;
- Registration tax authority;
- Date of registration as an individual entrepreneur;
- Date of termination of activity as an individual entrepreneur;
- List of changes made to the Unified State Register of Individual Entrepreneurs and the date of such changes;
- List of classifiers of types of activities;
- Availability of licenses, etc.
Making changes to the Unified State Register of Individual Entrepreneurs
All changes that are aimed at changing the activities of an individual entrepreneur are subject to mandatory state registration and amendments to the Unified State Register of Entrepreneurs. This point is regulated by Article 22.2 of Federal Law No. 129-FZ “On State Registration of Legal Entities and Individual Entrepreneurs” dated 08.08.2001. It reads as follows:
“Article 22.2. The procedure for making changes to information about an individual entrepreneur contained in the unified state register of individual entrepreneurs
1. To make changes to information about an individual entrepreneur contained in the unified state register of individual entrepreneurs, the following is submitted to the registration authority:
a) an application signed by the applicant for making changes to the unified state register of individual entrepreneurs in the form approved by the federal executive body authorized by the Government of the Russian Federation;
b) a copy of a document confirming the change in information about the individual entrepreneur previously entered into the Unified State Register of Individual Entrepreneurs;
c) a certificate of the presence or absence of a criminal record and (or) the fact of criminal prosecution or the termination of criminal prosecution on rehabilitative grounds, issued to an individual registered as an individual entrepreneur, in the manner and in the form established by the federal executive body exercising the functions on the development and implementation of state policy and legal regulation in the field of internal affairs (if the individual intends to carry out certain types of business activities in the field of education, upbringing, development of minors, organization of their recreation and recovery, medical care, social protection and social services, in the field of children's and youth sports, culture and art with the participation of minors, the list of which is approved by the Government of the Russian Federation). The specified document is submitted at the interdepartmental request of the registration authority by the federal executive body exercising the functions of developing and implementing state policy and legal regulation in the field of internal affairs, in the manner and within the time limits established by the Government of the Russian Federation;
d) decision of the commission on affairs of minors and protection of their rights, created by the highest executive body of state power of a constituent entity of the Russian Federation, on admission to entrepreneurial activities in the field of education, upbringing, development of minors, organization of their recreation and rehabilitation, medical care, social protection and social services , in the field of children's and youth sports, culture and art with the participation of minors (if such a decision is made in relation to this individual in accordance with paragraph three of paragraph 4 of Article 22.1 of this Federal Law).
2. Submission of documents for inclusion in the unified state register of individual entrepreneurs of changes relating to information about an individual entrepreneur is carried out in the manner prescribed by Article 9 of this Federal Law. At the same time, the accuracy of a copy of a document confirming changes in information about an individual entrepreneur previously entered into the Unified State Register of Individual Entrepreneurs must be certified by a notary, unless the applicant submits it to the registration authority directly and simultaneously submits a corresponding document to confirm the accuracy of the specified copy. in the original. This original is returned to the applicant upon issuance by the registering authority of the receipt provided for in paragraph 3 of Article 9 of this Federal Law.
3. Changes concerning information about an individual entrepreneur are entered into the unified state register of individual entrepreneurs within the time limits provided for in Article 8 of this Federal Law.
4. If changes are made to the information about an individual entrepreneur in connection with his change of place of residence, the registration authority makes a corresponding entry in the unified state register of individual entrepreneurs and forwards the registration file to the registration authority at the new place of residence of the individual entrepreneur.
5. It is not allowed to make changes to the Unified State Register of Individual Entrepreneurs regarding information about an individual entrepreneur related to changes in codes according to the All-Russian Classifier of Types of Economic Activities, if the individual entrepreneur intends to carry out certain types of activities specified in subparagraph “c” of paragraph 1 of this article, and has or had a criminal record, has been subjected to criminal prosecution (except for cases where the criminal prosecution against this individual entrepreneur is terminated on rehabilitative grounds) for committing a crime against life and health, freedom, honor and dignity of the individual (with the exception of illegal hospitalization in a medical organization providing psychiatric care in an inpatient setting, and slander), sexual integrity and sexual freedom of the individual, against family and minors, public health and public morality, the foundations of the constitutional system and state security, peace and security of mankind, public safety, or has an unresolved or outstanding conviction for other intentional grave and especially grave crimes.
It is allowed to make changes to the unified state register of individual entrepreneurs regarding information about an individual entrepreneur related to changes in codes according to the All-Russian Classifier of Types of Economic Activities, if the individual entrepreneur intends to carry out certain types of activities specified in subparagraph “c” of paragraph 1 of this article, and had a conviction for committing crimes of minor gravity and crimes of moderate gravity against life and health, freedom, honor and dignity of the individual (with the exception of illegal hospitalization in a medical organization providing psychiatric care in an inpatient setting, and slander), family and minors, public health and public morality, the foundations of the constitutional order and the security of the state, the peace and security of mankind, against public safety, as well as in the event that criminal prosecution against him on charges of committing these crimes is terminated on non-rehabilitative grounds, in the presence of a decision of the commission on juvenile affairs and protection their rights, created by the highest executive body of state power of a constituent entity of the Russian Federation, on admission to entrepreneurial activities in the field of education, upbringing, development of minors, organization of their recreation and recovery, medical care, social protection and social services, in the field of children's and youth sports, culture and art involving minors.”
Thus, after submitting an application for amendments to the Unified State Register of Individual Entrepreneurs, the tax authority is obliged to make these changes within 5 working days and issue you or send by mail a copy of the sheet. At the time of submitting your application, you must be given a receipt for the documents accepted with the date, signature of the specialist who accepted them, and a list of the documents you provided.
I also recommend that you watch a short video about how to fill out an application for amendments to the Unified State Register of Individual Entrepreneurs:
Receiving an extract from the tax office
To obtain an extract, a corresponding request drawn up in any form is submitted to the tax office. When officially contacting the registration authority, it is necessary to indicate the information of interest; in this case, requirements may be presented for the request form.
If complete information is required, general language should be used without specifying a specific purpose.
The Unified State Register of Individual Entrepreneurs extract is provided for a fee; a payment document must be attached to the request. The amount of payment depends on the urgency; if there is no time to wait, you will have to pay 2 times more; in standard cases, an extract is provided within 5 days.
The document is provided free of charge when ordering for your own enterprise, in the absence of urgency.
Types of extracts from the Unified State Register of Individual Entrepreneurs
There are several types of extracts from the Unified State Register of Individual Entrepreneurs:
- Regular and extended;
- Electronic and physical (on paper);
- An electronic statement can be simple (not have legal force and be of an informative nature) and certified by an electronic signature (electronic signature), which gives it legal force and it has the status of a physical one, certified by the tax authority.
Now let's take a closer look at each type of extract from the Unified State Register of Individual Entrepreneurs.
A regular statement, as we said above, contains publicly available information and can be obtained by any individual or legal entity upon request to the tax authority or independently via the Internet.
A regular statement, unlike an extended one, does not contain personal information about an individual entrepreneur such as: registration address and location, contact phone number, information about current accounts. This kind of extract can be used to check counterparties, partners and employers, for submission to various departments where an extended document is not required.
An extended extract from the Unified State Register of Individual Entrepreneurs can be ordered and received only by an individual entrepreneur and only “for himself.” It contains confidential information, such as a list of current accounts issued for individual entrepreneurs, passport data of an individual entrepreneur, contact numbers, registration addresses and locations. Such an extract may be required for inclusion in the package of documents for participation in tenders, trials, etc.
There are two types of electronic statements: simple and certified by electronic signature.
You can obtain a simple statement on the tax tax.ru website without logging into your personal account, as well as through any commercial organization that provides this type of service. The only point may be that this kind of statement will be paid and receiving it may take some time, but we will talk about methods of obtaining it below in the article.
An electronic extract from the Unified State Register of Individual Entrepreneurs, certified by electronic signature, has the full status of a legal document and can be printed and provided to a notary for certification. You can find out what an EP is and how to get it in this article. Such an extract can be obtained in your personal account on the official website of the tax service tax.ru.
How to order an extract from the Unified State Register of Individual Entrepreneurs: 3 available methods
“How to get an extract from the Unified State Register of Individual Entrepreneurs?” or “Where can I get an extract from the Unified State Register of Individual Entrepreneurs?” - quite frequently asked questions, so I will try to cover them fully.
You can order an extract from the Unified State Register of Individual Entrepreneurs in three ways: contact the territorial tax authority, through a third-party commercial organization, or online using the official website of the Federal Tax Service. I propose to consider in more detail each method of obtaining and the timing of obtaining an extract from the Unified State Register of Individual Entrepreneurs.
Method 1 - Through the Federal Tax Service office
An extract from the Unified State Register of Individual Entrepreneurs can be obtained from the tax office. This method is the most common. You submit an application to the tax authority. In the application you indicate your full name. individual entrepreneur, TIN, OGRNIP, region of registration, as well as the reason for requesting an extract and/or place of request. In the case of an extended extract, attach copies of the constituent documents.
Within 5 working days you will receive an extract from the Unified State Register of Individual Entrepreneurs, stitched and numbered, certified with a tax stamp. There is an urgent option for an extract, which is issued within 24 hours; it is paid. We will talk about how much it costs to order an extract from the Unified State Register of Individual Entrepreneurs below in this article.
It is important to know that the Unified State Register of Individual Entrepreneurs contains information about all individual entrepreneurs registered in the Russian Federation, including those that have ceased their activities.
If the information you requested about the tax individual entrepreneur is not found, this information will be written down in the notification.
Method 2 - Through third parties
This method is suitable if you want to find out information about contractors, employers, partners, etc. In this way, you can order an extract, either in electronic format via the Internet or personally contact the relevant organization. It is important to know that this service will be paid.
The document preparation time varies from 2 hours to several days. It is important to choose a trusted organization or website and read reviews in advance. If you order an extract online, you may be offered to deliver the paper version by courier; this will cost an order of magnitude more than the electronic version.
Method 3 - Online through the official website of the Federal Tax Service (online statement)
The easiest and fastest way to obtain an extract from the Unified State Register of Individual Entrepreneurs is online for free through the official website of the Federal Tax Service tax.ru. Using this method, you can download an extract from the Unified State Register of Individual Entrepreneurs for free.
There are two ways to receive an extract through the official website: through your personal account using an electronic signature or via the link - https://egrul.nalog.ru/.
The first option is more complicated, since you need to have access to your personal account on the tax.ru website. The login will be the TIN of an individual entrepreneur, and for the password you must contact the territorial tax authority with copies of constituent documents and an application.
The list of documents required to obtain a password may depend on the region, so I advise you to initially clarify the documents required to provide. A personal account on the tax website is not only easy to obtain information from the Unified State Register of Individual Entrepreneurs, it is also easy to submit electronic reports, pay taxes without leaving your home or office, find out debts, penalties and fines, set up tax calendar notifications and much more. A very convenient free service that will significantly reduce your time and the time of your employees, and will also allow you to quickly receive all the necessary information without standing in lines.
Also, to order an extract from the Unified State Register of Individual Entrepreneurs, you will need an ES (electronic signature) key. Next, the procedure for ordering an extract is quite simple. After logging into your personal account, click “order an extract from the Unified State Register of Individual Entrepreneurs” and then follow the instructions. The statement is generated in about 10 seconds. Such a document certified by electronic signature has full legal force, it can be printed and/or certified by a notary.
The second option is simpler, but it is worth noting that such an extract from the Unified State Register of Individual Entrepreneurs has no legal force and is purely informational.
This option also has fairly simple steps. Follow the link https://egrul.nalog.ru/ or go to the main page of tax.ru, fill out the form for individual entrepreneurs (peasant farms), enter verification characters and click search.
Within a few seconds, the system will display a list of individual entrepreneurs that match your request. Next, select the desired option, click on your full name. and the file is automatically downloaded in pdf format. If your device does not support downloading files of this type, then it will simply open in a new browser window.
How to get a?
To obtain an extract, you need to contact the tax office, where you will need to write and submit a request to receive the document in the form of a free-form application. To write an application, you can also use a sample, which will definitely be issued.
Once the application is submitted, it will be processed within 5-10 days. If necessary, you can also order the document urgently. With the expedited procedure, the extract will be issued much earlier.
Today it is possible and much easier to obtain an extract from the Unified State Register of Individual Entrepreneurs via the Internet. In this case, an application is also submitted on behalf of the entrepreneur. But the extract will be issued in electronic form.
To receive an electronic form of a document, you will need a signature key certificate. Obtaining such a certificate is quite simple. To do this, you need to have the CryptoPr program on your computer and be a registered user in a special certification center of the Federal Tax Service.
Those who do not know how to register with the center and receive an electronic extract from the Unified State Register of Individual Entrepreneurs (TIN) can order the document in a traditional paper format. In this case, the application is also completed and submitted via the Internet, and it is received at the tax office at the place of residence.
How much does an extract from the Unified State Register cost?
The cost depends on the request method, urgency and region.
If you order an extract through the Federal Tax Service, then it will be free, but if you need the document urgently, you will have to pay a state fee of about 200-600 rubles, depending on the region.
Ordering an extract from the Unified State Register of Individual Entrepreneurs through the tax website will also cost you free.
In commercial organizations, the cost varies from 500 rubles to 1000. If you need delivery by courier, add another 50%, or even 100% of the cost (also depends on the region). For urgency in commercial companies, you will also have to pay extra.
Cost and terms for issuing an extract
You will need to pay a state fee if you need an extract from the Unified State Register of Individual Entrepreneurs. The tax office requires 200 rubles from individual entrepreneurs. for each copy of a document in the event that the entrepreneur wants to receive it about an outsider (for example, about another entrepreneur, partner). In addition, statements that are issued urgently must also be paid for. The duty in this case will be 400 rubles. The deadline for issuing an urgent document is from one to two days. But usually an urgent statement is issued immediately the next day after the request is submitted.
If an entrepreneur wants to take his extract for personal purposes, without urgency, then he will not have to pay anything for such a document. As a rule, an extract issued in the usual manner can be received within ten working days.
You can pay the state duty through Sberbank of Russia, in cash at the cash desk or through a terminal. It is recommended to keep receipts of payment to avoid misunderstandings, as well as for presentation to a government employee.
