How to properly file a charter for the tax office

In order to submit important papers to an archive or bank, or to submit a report to a tax or other financial organization, it is necessary to flash the documents. This registration procedure is due to practical reasons that ensure the impossibility of accidental loss of individual sheets, as well as security measures. It's worth figuring out how to properly flash a multi-page document.

Legislative justification

To date, there are no general regulatory principles for binding documentation according to GOST. The main standard GOST R 51141-98 “Office work and archiving”, which contains terminological definitions of document flow, does not regulate the procedure for filing official papers.

Among the regulations that should be relied upon when preparing materials for government bodies are the following:

• recommendations of Rosarkhiv No. 76 dated December 23, 2009;
• Order of the Ministry of Culture No. 536 of November 8, 2005 on standard principles for office work;
• Central Bank guidelines for maintaining and preparing business materials;
• rules of the Federal Tax Service, approved on April 18, 2003, describing the procedure for filling out and binding certain types of documents.

Due to the lack of strict regulation in the matter of office work, when preparing the required reports, it becomes necessary to study the recommendations of the very institution where the papers will be sent. In addition, when registering a private enterprise or legal entity with a government agency, applying for a tender, or transferring materials for archival maintenance, it is necessary to follow the instructions prescribed by the federal department when flashing the firmware.

Photos of how to correctly flash documents according to GOST will be posted below. Some highly specialized information on the firmware will also be covered. For example, how to properly file documents for the tax office.

Is it necessary to staple the charter when submitting to the tax office in 2020?

To date, there is no single instruction for stitching documents. However, in regulatory documents there is a description of registration for various institutions:

• Order of Rosarkhiv No. 76. Methodological recommendations for office work in the executive branch and federal bodies.
• GOST R51141-98. Methodological recommendations for the development of office management instructions.
• Requirements No. 110 02/26/2004. Standards for registering an enterprise.
• Methodological explanations for filling out documents when registering a legal entity (third paragraph of the first article).
• Standard instructions for office work. Rules and regulations for paperwork.
• Central Bank instructions. Basic standards for paperwork in the Central Bank.
• Methodological explanations for filling out individual forms.

There are no exact instructions on how to staple documents, but each institution has special standards. This helps to avoid losing important documents and quickly find the information you need among many papers.

We fold the sheets that will be stitched evenly and neatly in the required order, not forgetting to check the correctness of their numbering.

The number of pages in one bound document should not exceed 150 sheets. Numbering starts from the first sheet and continues continuously throughout the document. Stitched in 2 or 4 layers. The knitted threads are attached with a sheet to the back of the document, which covers the knot and the place of stitching. The sticker should be small - up to 5x5 cm.

It is also the only constituent document, since the meeting of founders records only the fact of the creation of the Company.

The organization chooses the presentation method itself. Paper copies are submitted as certified copies. The tax authority may always require the originals for review. This occurs when information inconsistencies are detected.

There are three elements of taxation - the state, citizens and organizations (commercial and non-profit). Thus, the tax system is a system of collections of tax legal relations and the regulatory framework on which they are created. The fiscal regime helps to form the financial resources of the state. The tax system is based on a number of traditional principles:

• Mandatory - citizens and organizations are obliged to pay taxes, this is enshrined in the Constitution of the Russian Federation.
• Fairness – equality of tax rights of all citizens. A person pays taxes depending on his income, 13% of profits.
• One-time payment – ​​in one tax period for the same taxable object, payment is made once.
• Stability – tax conditions are stable.

In a regular book, pages are numbered. Each sheet of a book always has two pages - front and back. They may not contain any text, but their numbers are still implied and taken into account in the overall numbering of the book.

Types of documentation requiring filing

It is important to take into account that it is necessary to stitch only certain types of documents, the contents of which are located on more than one sheet, intended for registration and regulatory authorities, including the tax authorities. Firmware is also mandatory when creating tender materials and folders submitted to the archive.

Before analyzing how to properly stitch and staple documents, it is important to find out the types of papers that require a special preparation procedure before transfer to government and other authorities:

• archival documentation (materials prepared for storage);
• incoming and outgoing papers;
• accounting reports (advance statements, turnover statements, invoices, acts of work performed, cash books, waybills, etc.);
• personnel regulations (orders, staffing);
• documents sent to the tax authority (certain types), pension fund for verification;
• copies of documents, notarized and certified.

Office work is a complex and painstaking process that requires certain knowledge and skills. It is more convenient to bring the stitched documentation into the system and also store it. Carefully fastened sheets are almost impossible to quietly replace or remove from the folder, so the risks of falsification or loss of important information are minimized.

Storing personal files of dismissed employees: how the file is formed, storage periods

How employees' personal files are stored. Document samples5 (100%) 1 vote

According to current legislation, only government agencies are required to keep personal files of dismissed employees.

Commercial organizations provide archival information on their own initiative, which facilitates further work if it is necessary to confirm work experience for a pension or obtain other documents.

What is a personal matter

An employee’s personal file is a package of documents and information about the employee regarding the positions he holds and work at the enterprise. This set of documents is prepared for each employee of the organization.

According to the Federal Law of April 27, 2004 No. 79-FZ and the Decree of the President of the Russian Federation of May 30, 2005 No. 609, maintaining personal files is mandatory for civil servants, for other categories - at the request of the employer.

In practice, every enterprise keeps records of personal files, which helps to systematize the work of the personnel department and the organization.

How an employee’s personal file is formed

The personal file of a dismissed employee is formed according to the dossier principle and is stored in the personnel department of the organization until the end of the calendar year. Within 3 years after dismissal, documents undergo archival and technical processing and are transferred to the archive.

After archiving, there are some aspects that need to be completed:

1. The case needs to be stitched or bound.
2. Remove all paper clips and staples, stitch 4 protocols into a hard cover.
3. Personal documents are placed in an envelope filed in the file and numbered as a sheet. Each investment is numbered in turn (military ID, work record book, diploma, identity card, etc.).
4. At the end of the case, it is necessary to file a blank sheet and draw up a document certifying the case, which is not included in the total number of sheets of the folder.

According to Decree of the President of the Russian Federation dated May 30, 2005 No. 609, the enterprise implements a mandatory procedure for collecting data on employees. These include the following documents:

1. Application form, resume, characteristics and personnel records sheet.
2. Copies of passport, educational documents (diplomas, certificates), TIN, insurance certificate, documents on marital status.
3. Information from certification.
4. Labor contract.
5. Employer orders (on appointment, transfer to another position or place of work, vacations and business trips).

Responsibility for personal affairs

The list of employees who have access to personal files is regulated by order of the head of the organization. The employee also has the right to familiarize himself with any information regarding his person, which is kept by the personnel officer.

According to the current legislation of the Russian Federation, those responsible for violating the inviolability of personal data can be held accountable:

How long are the personal files of dismissed employees kept?

Personal files of dismissed employees can be stored only if there is an annual inventory. In a certain year, the personnel officer compiles a list of dismissed employees and puts the year of termination of employment on the cover of the files.

The storage periods for documents are regulated by Order of the Ministry of Culture dated August 25, 2010 No. 558 and range from 3 to 75 years, depending on the documents.

Also, according to the “List of standard management archival documents generated in the course of the activities of state bodies, local governments and organizations, indicating storage periods” (Order of the Ministry of Culture dated August 25, 2010 No. 558), the following documents are permanently stored in the archive:

• heads of enterprises;
• head of the enterprise;
• members of the governing, executive, and control bodies of the organization;
• members (deputies) of representative bodies of all levels of government in Russia;
• employees who have state and other titles, prizes, awards, degrees and titles.

Rules for using archival information

There are rules regarding the use of archival information established by current legislation and office practice:

1. Organizations and individuals undertake to retain data about former employees during the above periods.
2. Citizens and representatives of enterprises have the right to submit requests to obtain information from the archives.
3. Copies and certificates of documents regarding social and pension issues, benefits and compensation are issued free of charge.
4. Archival data can be transmitted in the form of electronic documents.

The legislative framework

Source: https://truddogovor.ru/kak-proisxodit-xranenie-lichnyx-del-sotrudnikov-obrazcy-dokumentov/

Cover design

Before you can properly stitch a document, you need to prepare all the necessary materials. Each individual folder requires a cardboard cover. Covers include:

• standard, which have a size of 22.9 by 32.4 cm, used for standard papers;
• non-standard, used for sheets of larger formats other than A4;
• long-term storage - made of more durable material and can have any shape (calculated for documents with a shelf life of more than 25 years).

Acid-free cardboard is used for delivery to government agencies. The covers contain identifying information necessary to quickly and easily find the folder among other materials. First of all, the name of the institution, department, and the wording of the name of the materials are written down. The specified case index, storage periods, and folder number are also recorded. At the bottom is the total number of sheets and the date of formation of the binder.

How to properly file a charter for the tax office

LLC is a form of ownership that can be registered only after the owner submits the appropriate application. In addition, by this time you need to have extracts from the register of legal entities and the charter in two copies. You cannot do without paying a state fee of up to 4,000 rubles.

The state duty is 800 rubles for cases when changes are made to the Charter of a company that has already been registered. Contents of the article The charter of an LLC is a type of constituent document. It is needed to regulate the order not only of commercial, but in general of any activity of enterprises related to finance.

The document does not have a mandatory, unified form.

But the special law on LLC describes the points that must be present in any case.

The government has not yet officially approved a standard form for the charter, but it has already been developed, so you can use this option to create your documents.

On specialized websites it is easy to find templates that are simply designed to suit the conditions of a particular enterprise. But a situation is acceptable when such a document is drawn up completely from scratch. The founders themselves, or specialists in the field of corporate law, are responsible for this.

Registering a company with the Unified State Register of Legal Entities is the procedure that becomes the basis for registering the charter of an LLC.

There are also regulatory documents that help cope with this task.

1. provides a detailed description of the contents of the constituent document;
2. – this is an indication of the requirements for the form of documents;
3. is dedicated to the procedure for registering a company;
4. regulates the amount of state duty.

Information about the founders and their nominal shares does not have to be present in the Charter; this is indicated by the changes adopted since 2014. Any Charter must consist of the following data:

1. LLC name in full and abbreviated form.

Document inventory

Descriptive information revealing the content and timing of bound documents is mandatory. It notes the name of the document, the date of lacing the file, and the storage period. In addition, the inventory is provided with an annotation, which is an explanatory note in which all points of the content of the material are highlighted, pages are indicated according to the list of topics, and the reason for storing these papers is also noted. At the end, the personal data of the authorized person responsible for the filing is recorded.

The inventory is not included in the general numbering. Most often, the inventory is filed together with the folder or glued to the back cover (in some cases, located in a special folder for inventories).

The volumes compared with the inventory are folded and tied into piles 20 cm high. Materials are sorted in ascending order of numbers. Then the files can be left stored in a special structural department or transferred to archive staff. After the expiration of the period for keeping materials in the archive, they are destroyed in accordance with the established procedure.

How to properly file a charter for the tax office

Free legal advice: All Russia LLC is a form of ownership that can be registered only after the owner submits the appropriate application. In addition, by this time you need to have extracts from the register of legal entities and the charter in two copies.

You cannot do without paying a state fee of up to 4,000 rubles.

The state duty is 800 rubles for cases when changes are made to the Charter of a company that has already been registered. The charter of an LLC is a type of constituent document. It is needed to regulate the order not only of commercial, but in general of any activity of enterprises related to finance.

The document does not have a mandatory, unified form. But the special law on LLC describes the points that must be present in any case.

The government has not yet officially approved a standard form for the charter, but it has already been developed, so you can use this option to create your documents. On specialized websites it is easy to find templates that are simply designed to suit the conditions of a particular enterprise.

But a situation is acceptable when such a document is drawn up completely from scratch. The founders themselves, or specialists in the field of corporate law, are responsible for this. Registering a company with the Unified State Register of Legal Entities is the procedure that becomes the basis for registering the charter of an LLC.

There are also regulatory documents that help cope with this task. Information about the founders and their nominal shares does not have to be present in the Charter; this is indicated by the changes adopted since 2014.

Any Charter must consist of the following data:

1. size of the authorized capital of the LLC. The minimum amount is 10,000 rubles.
2. information about where the company is located;
3. LLC name in full and abbreviated form. The legal address is also indicated, translation of the name into foreign languages ​​if necessary;

It is mandatory to have information regarding the executive and collegial bodies of the enterprise.

Sheet numbering rules

How to properly stitch and count sheets in a bound document? The numbering process does not cause serious problems for the clerk. Numbering is done in black pencil. No ink may be used. The basic principles for correctly indicating the number are as follows:

• Arabic numerals are used in the designation process (very rarely Roman numerals);
• numbers are arranged in ascending order;
• sheets are numbered, not pages (although pagination may also be present separately);
• numbers should be located at the top of the page in the right corner;
• symbols cannot be superimposed on the text;
• applications are numbered in a common list with the main document (provided that the application is not allocated to a separate folder).

Materials for firmware are always laid out according to chronology: from earlier to those that were formed recently.

If there is a letter in the file, it is necessary to start numbering it from the envelope, and then count the sheets contained in it. When there are several volumes, each of them is numbered separately. Large-format materials are numbered in the upper right corner, folded two or three times, and then stitched at one edge.

In the case when there is not one, but several different documents (checks, forms) on a sheet, an inventory of these fragments is compiled, and the sheet is numbered in the usual sequence. However, if there are papers glued together, each sheet must be numbered separately and included in the general inventory.

If you make mistakes when counting and writing the correct sequence, the missing numbers can be numbered using the number from the previous sheet with the addition of a letter (for example, 11 and then 11a, 11b).

When the numbering is missed or completely violated, it is necessary to rewrite the sheet numbers again. The incorrect number is crossed out and the correct number is placed next to it. If the firmware has already been sealed with a certification letter, corrections are also made to it.

How to certify bound documents

Certification of papers is the last step before submitting them for inspection or storage. However, if this procedure is performed incorrectly, you will have unnecessary problems. Therefore, it is very important to know exactly how this process is carried out and who is responsible for it.

Who can certify the bound documents?

Once you have correctly numbered and laced the documents, filing them in a kind of journal, you can begin to certify the securities. Certification is the signature of an authorized person who is responsible for transferring the specified papers to the tax office, archive or other authorities.

This task can only be performed by the head of an institution or enterprise or an authorized compiler, whose responsibilities include indicating his position and the transcript of the signature on the sticker. In addition, a private entrepreneur can put the necessary mark, but in any case it is better for the signature to be on both the sticker and the sheet.

By signing the bound documents, the manager takes responsibility for their contents or appoints another employee responsible for the accuracy by signing the corresponding order.

See how to fill out a work book correctly. And is it necessary to make an entry there regarding the establishment of irregular working hours?

How to correctly write a character reference for an employee.

Requirements for the preparation of bound documents for certification

As you already understand, filing documents with thread is only half the battle, since they also need to be properly certified. In order to complete this procedure, you need to prepare a sticker (can be typed in MS Word and printed) measuring 5 x 6 cm. It indicates information about the number of pages in the file (not only in numbers, but also in words), about the features of the attached documents ( for example, some of them may be damaged), and the name, position and signature of the specialist who carried out the firmware is noted. This piece of paper fixes a knot of threads on the last page, after which the company's seal is affixed: one part of the imprint should be on a sticker with the inscription, and the second on a sheet.

In order for the knot of threads to be clearly visible, it is better to use tissue paper for the sticker, and liquid glass (stationery glue) is suitable as glue. In some cases, the edges of the seal impression and threads are also filled with glue, but this measure is resorted to only when preparing accounting documents of increased importance. In general, all of the above measures are good protection for securities and confirm that all filed documents are genuine.

Having figured out how to correctly number documents when filing and in what sequence this procedure takes place, you can no longer worry about returning papers and the need to re-organize them by lacing.

Binding methods

There are several ways to correctly flash a document:

1. Using a needle and thread. This option is used in cases where it is necessary to create a small file. Stitching is done with two punctures; a thread is threaded through the holes formed, the ends of which are fastened on the back of the document. A piece of paper with an inscription certified by a seal is glued to the knot.
2. Using a hole punch (awl) and thread. How to properly punch documents with a hole punch? This method is most suitable when it comes to larger quantities of materials. In this case, the cover of the document is not stitched.
3. Hole puncher for eyelets and cord. How to properly stitch a document with a hole punch for eyelets? Fittings made of metal or plastic material are allowed to be used for processing documents that have a shelf life of no more than 10 years. For archival content, this method is practically not used, with the exception of a storage period of up to 5 years.
4. Using a drill (screwdriver). The use of tools is justified when it is necessary to lace very large volumes. In this case, the materials are connected with a fairly thick rope or tape. In this case, it is most often necessary to stitch the cover together with the case.
5. On a binding machine and an automatic numbering machine. This option is only available in printing houses for stitching large and large material.

How to sew a charter correctly

› › › The charter is the main document, the positions of which guide business representatives in their management decisions.

All words and phrases in it are important, since each of them has its own meaning and influences the result of consideration by the authorized bodies to which registration and statutory documentation is submitted for a specific purpose. To preserve all records in their original form and prevent them from being adjusted for various purposes, the document is stitched. Correct firmware of the charter is no less important for its development and execution.

Pasting an information sheet An incorrectly attached document is grounds for refusal to accept it.

Such actions on the part of representatives of the authorized body will lead to temporary losses for the businessman, additional financial costs and efforts. Poor quality firmware or its absence can cause damage as a result of a number of actions by interested parties. Documents with important information of a registration or statutory nature can be embroidered, disassembled, and sheets with the text part of the document displayed on them can be replaced.

It will be difficult for a business representative to prove the fact of fraudulent actions, as well as the unoriginality of individual elements of the document. Therefore, it is important to figure out how to flash the charter during registration, so that a careless attitude to the documentary nuance does not have negative consequences for the business. Regulatory acts regulate not only the principles of drawing up and executing the charter, but also the binding and binding of papers that are important in the functioning of the company. The question of how to write the charter correctly is covered in the methodological documentation, which explains the procedure for filling out paper forms for registering a business entity.

It is also covered in standard instructions focused on the field of office work, as well as

Firmware order

Usually, the preparation of documentation is dealt with by a specialist assigned the functions of a clerk in accordance with the order of the institution or his job descriptions. How to flash a document step by step? The procedure for flashing documents contains the following points:

• Distribution of documents by date and sheet number in the correct sequence, face up.
• Removing any foreign parts from prepared materials: staples, fasteners, etc.
• Laying all sheets in an even stack (if there are a large number of sheets, a certain device is used).
• Making holes (they should not go beyond the margins where the text is located, and should be located 1.5 cm further from the edge of the sheet). For standard documents, 3 punctures are made (sometimes 4), for important papers it is necessary to make 5. The central hole will be located in the middle, the other holes will be at intervals of 3 cm each.

A suitable thread is threaded into the resulting punctures (if the thread is thin, then it is passed twice), the ends of which are secured with a knot on the back side of the hem. A rectangular sheet (4 by 8 cm) is attached on top of the knitted threads so that the ends remain visible. The sticker indicates the number of numbered and laced sheets and the information of the employee who performed the stitching.

How to flash RB documents correctly? Just as described in the article above.

Important nuances

• It is recommended to certify the bound documentation with the signature of the manager (entrepreneur) and the seal of the organization or enterprise.
• Each of the sheets is numbered manually, and then the number of sheets is entered into the record in numbers and in words. For example: “Eighteen (18) sheets are stitched, numbered and signed.”
• In this case, part of the signature of the authorized person is located on the document, and part of it is on a glued sheet with information on certification. The same rule applies to applying a wet seal to an organization or enterprise.
• For the certification signature, only special tissue paper , which allows you to see the intact attachment point!
• The firmware is entrusted exclusively to persons who have the official authority assigned to them in special instructions.

Fake sick leave - don't even try! Criminal prosecution can end very badly for you. Find out more about the most effective remuneration system in our material. If you are paid a salary “in an envelope,” then our article located here should be very useful to you!

Certification letter

This procedure is mandatory and is carried out after flashing and numbering of all material. The certification inscription is a small piece of paper attached to a knot of thread on the back of the firmware.

This paper indicates the number of sheets stitched (necessarily in words and numbers). In addition, it is necessary to indicate whether the case contains damaged/damaged sheets.

The personal data of the person responsible for stitching the materials is recorded, and his signature is also affixed. The stamp of the institution is placed on top of the inscription. The seal should cover the inscription itself and extend onto part of the sheet.

Is it necessary to flash the charter or can it be done with a stapler?

> > Moreover, it is now easier for the inspector to work with unstitched papers, since to process them he needs to scan, which is not convenient in a bound form.

We recommend reading: If boundaries are not established, is it necessary to do land surveying?

Meanwhile, inspectors recommend using paper clips or a stapler to maintain the integrity of those documents that will be issued in person with a mark from the registering authority. This primarily concerns the LLC charter. The inspector’s duties do not include checking the sequence of pages, which means there is a possibility that, due to his own carelessness, the founder will receive a charter that cannot be used and will be forced to request changes to the LLC’s constituent documents.

A needle or stapler, therefore, only benefits the cause, and therefore, while there is no direct ban on their use, we advise you not to neglect them. So, an entrepreneur can submit documents for registration in any form. The main thing is to follow the rules of office work.

If you decide to do it the old fashioned way, it is important to understand that there is no general firmware standard, but there are still some very specific requirements: you need to number the sheets; remove paper clips and pins; if necessary, draw up an inventory of case documents; certify the actions with a signature and seal on the last page. Is it necessary to flash the charter of an LLC for the tax authorities? How to correctly flash the charter of an LLC (photo and sample) At the moment, it is not necessary to flash the documents submitted to the tax authority, because

j. The current regulatory legal acts do not regulate such an obligation (see.

Order of the Federal Tax Service of Russia “On approval of forms and requirements...” dated January 25, 2012 No. Additional clarification on this issue is contained in the letter of the Federal Tax Service of Russia dated September 25, 2013 No. IMPORTANT! Methodological explanations, approved.

Order of the Federal Tax Service of Russia dated November 1, 2004 No. SAE-3-09/ [email protected] , which contained the requirement for mandatory binding of documents and numbering of stitched sheets, have lost their legal force.

Firmware for archive

Material for archiving requires compliance with certain instructions on how to properly stitch a document. Before you start stitching papers, you need to remove all unnecessary fasteners, hooks or other elements that interfere with the stitching. The entire list of sheets is arranged in order, and a stack that is even on all sides is formed.

How to properly flash documents for the archive?

For standard documents, three punctures are made using a special needle or awl. The holes are located at the same distance from each other (three centimeters), starting from the central one, which should be located exactly in the middle of the sheet.

The materials are stitched on the left side of the stack. An indent (one and a half centimeters) is required from the edge of the sheet, as well as from the text part of the document. The thread used for threading should be strong and about 70 centimeters long. Initially, lacing begins from the central hole at the end of the document and is pulled until the remaining tail of the thread is 15 centimeters. Then the needle is inserted into the very top puncture, pulled to the bottom hole and again into the central one. Ultimately, a knot is tied with ends of at least 6-8 centimeters. A certification sheet is pasted over the formed knot.

Materials of permanent storage for a period of more than 10 years are transferred to the archive according to the inventory. It is certified by a certification inscription indicating the total number of cases, their license plates (written in words and numbers), below is the date and signatures of the participants in the acceptance and transmission of documents.

It turned out that there are not many regulations on how to properly flash documents for the archive. The main thing is to strictly adhere to them.

Features of preparing documents for submission to the archive

Documents for submission to the archive are prepared by employees of structural divisions. Primary preparation and document firmware scheme include:

1. Systematization of papers.
2. Numbering.
3. Stitching papers as intended.
4. Filling out the inventory.
5. Cover design.

Documentation bound in this manner is stored for at least 25 years. If documents must be stored in the archive for less than 10 years, use a simplified firmware scheme. In this case, you are allowed not to:

• systematization;
• numbering;
• sewing with thread (leave the papers in the binder).

The stitching procedure is no different - step-by-step instructions on how to properly stitch a magazine with threads and archive the file:

1. If the file to be bound contains more than 250 sheets, divide it into several volumes.
2. Sew each volume.
3. If you plan to store magazines for more than 25 years, include an additional cardboard cover in preparation for binding. It protects documents and threads from excessive friction.
4. Make holes. Thread the threads and fasten tightly. Make sure the text remains readable.
5. Number in pencil in the upper right corner. It is not recommended to use ballpoint and gel pens, colored pencils and felt-tip pens.

An A3 sheet is numbered as one sheet, hemmed at the left edge and folded. If one sheet is hemmed in the middle, it is numbered as two sheets. Photographs or pictures, diagrams and maps are numbered at the back in the upper left corner. First of all, envelopes are numbered separately from their paper inserts. If a case is compiled from several volumes, then each volume receives a separate number. The cover is designed like this:

1. Indicate the name of the organization in the nominative case. If the name of the institution has changed during storage, please indicate the updated and correct name. Place the old name in brackets and the new name below it.
2. Enter the name of the structural unit
3. Indicate the name of the case. In addition to the name, determine the topic of the case (acts, invoices, orders, etc.).
4. Mark the period (year) to which the papers belong - the date of the first and last document, the calendar year (for example, orders for main activities for 2020).
5. Set a retention period for the file—permanent or definite.

When numbering sheets in a file, the inventory is not taken into account. Cases are listed in order of importance: charter, protocols, plans. Watch a video tutorial on how to design a folder for archiving:

How to correctly flash the charter for registration

Contents Dear readers!

Our articles talk about typical ways to resolve legal issues, but each case is unique. If you want to find out how to solve your particular problem, please use the online consultant form on the right or call. It's fast and free! The main function of any organization's library is to provide convenient and easy access to stored documents.

Another important role is to maintain papers within the time limit established by law.

The form of document storage is also strictly regulated and is of key importance for the successful functioning of each enterprise.

In other words, documents must be correctly and reliably stitched manually:

• Second, careless stapling of an organization’s financial documents can open an easy path for unscrupulous individuals to gain access to important papers. Reporting and primary documents can be expanded, and their internal information adjusted. If necessary, such a forgery is very difficult to establish and, even more so, to prove. And the enterprise will have to solve the problems that arise, including restoring reporting for a specific period, paying fines, and identifying weak team members.
• First, incorrect filing of documents will most likely cause the regulatory authorities to refuse to accept the documents. It should be taken into account here that each such failure will lead to additional loss of time and material costs. But this is not the only consequence.

Therefore, it is easier to prevent a negative situation and organize the storage of internal and reporting documents in a reliable form. Firstly, the requirement is spelled out at the legislative level.

How to staple documents and why is regulated in Decree of the Government of the Russian Federation dated June 19, 2002 No. 439. Secondly, this is necessary for the organization itself, so that later there are no unpleasant situations about allegedly incompletely submitted documents.

The main rule: if a company needs to submit more than one sheet of paper to the authorities, it is mandatory to staple the papers!

How to file an LLC charter for the tax authorities

Contents The LLC Charter is a document that not only provides information about the company, its functions and tasks, but also regulates the relationship between the founders, their rights and functions.

Therefore, the first step after deciding to establish a company is to develop and approve its charter.

We'll talk about it today.

Didn't find the answer to your question?

Find out how to solve exactly your problem - call right now (Moscow) (St. Petersburg) It's fast and free! So, you will find out whether the articles of association need to be stitched when registering an LLC, how many copies are needed for such registration, and how payment for the document is made.

It's fast and free! As a rule, the charter of an LLC is a fairly compact document that should contain sufficient information about the company being created and its founders. This information comes in two types:

1. Mandatory part, the presence of which in the charter is regulated by the LLC law.
2. Own points relating to the activities of a particular Company.

There are also special requirements for the charter when registering an LLC. Thus, the mandatory articles of the document are:

1. The purpose of creation and direction of activity.
2. Complete information about the founders, their responsibilities and rights. The procedure for leaving members and accepting new members of the LLC.
3. Legal status of the Company, its obligations and competence.
4. Information on the composition of the authorized capital of the LLC and the distribution and redistribution of its shares.
5. The procedure for appointing (electing) the head of an LLC, his powers, term of office and reporting to the founders.
6. His full address (legal).
7. The financial block, which indicates how profits are distributed, who manages cash flows and how, as well as the procedure for accounting and financial reporting and audits.
8. The competence of the main governing body of the LLC (meeting of founders). Who participates, what decisions are authorized to make, frequency of convocations, method of notification.
9. The name of the Company in full and abbreviated versions.

How to sew a charter?

Free consultation by phone Contents In office work, there is a rule that all documents that consist of more than one sheet must be stapled and certified. Despite the lack of an approved uniform procedure for this process, often in enterprises, as well as government agencies, it is necessary to staple all generated documents for archives, submissions for consideration to any authorities (for example, when registering legal entities, individual entrepreneurs, for participation in tenders), etc. Therefore, it is important for any clerk and person who encounters a large amount of documentation in their activities to know how correctly flash documents.

After all, this task is quite painstaking and requires attentiveness and accuracy. To stitch documents, the specialist who will do this will need the following items:

1. scissors;
2. a needle (awl, hole punch, drill) - depending on how much paper needs to be sewn;
3. office glue.
4. paper sticker 4x8 cm – certification sheet;
5. case cover 229x324 mm (if you need to create and bind archival files);
6. thread LSh-21 (or bank twine);

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In all institutions, the binding of documents is carried out by a specialist to whom such powers have been transferred on the basis of internal departmental acts regulating the rules for handling documents (order of the boss, office instructions). Such an employee of the organization is called a clerk. As a rule, if he has received a special education, he must know , how exactly to stitch certain documents. However, often, a person who does not fully possess precise knowledge can sit in this position. In this case, he should know that before stitching documents, the following is necessary:

1. Before stitching, make sure that
2. Fold all documents according to their dates and numbers, on the correct side and in the correct order.
3. Prepare in advance all the tools that will be useful when stitching papers.