How to open a cafe in 2020: how much it costs and procedure

How to start a catering business

So, we have decided that it is necessary to start activities in the catering industry with state registration of a business - opening an individual entrepreneur or LLC. In the application submitted to the tax office, you must indicate those OKVEDs (codes according to the classifier of types of economic activity) according to which you will work in the future. It is by these that government agencies will determine what exactly you are doing.

Register your business for free and without visiting the tax office

It's simple: the bank prepares the documents and sends them to the tax office, and in the meantime you do business!

Open an individual entrepreneur or LLC

OKVED code 55.30. Activities of restaurants and cafes

47; - retail sale of drinks through vending machines, see 47.99; - operation of discos and dance floors without drink service, see 93.29

OKVED 2020 - Section I

OKVED classification 2020

The procedure for opening a coffee shop from scratch, where to start, what documents you need to collect, how to choose a location and much more.

A coffee shop is a catering establishment whose menu mainly includes coffee along with confectionery products. Fast food establishments usually offer several main courses, salads and cold appetizers.

Which OKVED code to choose for a cafe, delivery, catering or restaurant

In 2020, a new classifier of types of economic activities came into force, and the code designations themselves have changed dramatically.

Currently, cafe and restaurant service codes should be found in group 56, which is called “Activities for the provision of food and beverages.” But you should not blindly use all the codes listed there.

Recommendations for choosing OKVED codes

1. If you are opening a cafe or restaurant that you plan to develop as delivery, sale of takeaway food, and also habitually feed people in the hall, the designation 56.10 is suitable for you. It includes service in the establishment and the ability to take dishes with you, as well as delivery and trade from mobile points, shops, etc.
2. But if you plan to engage only in mobile trade, pay attention to specialized codes: 56.10.2, 56.10.22, for ice cream trade there is a special OKVED 56.10.23
3. 56.10.24 is suitable for market outlets
4. When trading only for takeaway (stationary facility - kiosk) - 01/56/21
5. Catering services require special attention. If you plan to deal only with them, or want to make them part of the work of a cafe or restaurant, choose 56.21

In addition, it is worth noting that the operation of a bar is indicated by a separate code - 56.30, and you should not forget about it when filling out an application to the tax office. Specify it in addition to the main code if you need a bar area and intend to sell cocktails, alcohol, tea, etc. own production or bottling

By opening a cafe or coffee shop, you will be able to offer visitors exclusively low-alcohol drinks - beer, cider, etc. If you want to include alcoholic cocktails or coffee with cognac in the menu, register as a legal entity

LLC on UTII, opening a cafe or restaurant, can have a hall for receiving guests measuring up to 150 square meters. If you plan to open a larger hall, choose a different taxation system

An individual entrepreneur with a patent has the right to open a cafe if the size of the customer service room does not exceed 50 square meters

Selecting OKVED code for catering

Catering is one of those areas for which the selection of codes must be done with special care.
Catering can operate as a manufacturer and distributor of various types of food products. Unfortunately, OKVED does not have a “Public Catering” item, but there is a separate section indicating the operation of hotels and restaurants. If you study it carefully, you can find the necessary codes. The 2020 OKVED 2 classifier includes codes that relate to public catering services. No licenses are required to organize catering operations, but reduced rates for insurance premiums and contributions related to injuries depend on the codes used by LLCs or individual entrepreneurs. Catering establishments can sell food, deliver it, or prepare meals for takeout. The article describes the most popular, as successful practice shows, OKVED codes.

Individual entrepreneur or LLC: which is better for a cafe or restaurant?

The choice between two forms of doing business is not an idle or philosophical question. Each option has its advantages and, of course, weaknesses.

Advantages of an individual entrepreneur compared to an LLC:

• smaller fines, and in the restaurant business this is not uncommon. For example, if you violate the cooking technology and a visitor is poisoned due to your fault, the sanctions for an individual entrepreneur are from 30 to 40,000 rubles, and for an LLC from 100,000 to 300,000
• simplified accounting and the ability to choose a patent tax system. For example, on UTII individual entrepreneurs it is not necessary to keep accounts. And the choice in favor of a patent is a good argument in favor, because it is planned in the near future, and this option will become a more or less comparable replacement
• simple withdrawal of profits: all funds in the accounts of an individual entrepreneur are considered his property, while in order to withdraw money from an LLC, the consent of the other founders is required. In addition, they can be withdrawn either in the form of dividends or as a director’s salary, but you will have to pay taxes - from 13% and above

Disadvantages of individual entrepreneurs for catering

• You cannot get a license to sell strong alcohol, but it is necessary even if you add cognac to your coffee. Without a license you can only sell beer
• You cannot register a business for several owners
• in case of lawsuits and debts, your personal accounts will be frozen

For many, such disadvantages are not significant, so they prefer individual entrepreneurs. And to make it easier for such entrepreneurs, we have written a separate article for them, where it is written in more detail about how to open an individual entrepreneur and choose a tax regime.

The advantages of LLC logically follow from the disadvantages of its competitor:

• you can get a liquor license
• if there are several owners, this is an ideal option
• if there are debts, the accounts of the founders will not be arrested, the collection will be directed to the property of the LLC itself

How to use the advantages of individual entrepreneurs and LLCs

Many entrepreneurs do this: they register the kitchen and hall premises as individual entrepreneurs, and rent out the bar space to the LLC they opened. This allows us to sell alcohol and optimize taxes.

Open an individual entrepreneur or LLC

Menu

What sets the coffee shop apart from other catering establishments is its rich assortment of coffee; it is mandatory to include espresso, Americano, latte, cappuccino, mocha, and ristretto. You can invite visitors to choose the cup size and try syrups with different flavors that complement the aromatic drink. Or, as an option, develop a list of alcoholic cocktails, and again, some of them should contain coffee. For example, coffee with cognac or liqueur.

When creating a menu, the main thing is not to overdo it. Ultimately, the list of positions offered depends on the imagination of the owner of the establishment. In addition to coffee, you can include desserts and sweet buns - they will be the perfect complement to a cup of aromatic drink. With the rest of the dishes you need to either wait, or add no more than 2-3 assortment items - at the initial stage this will be enough.

What to do after opening an LLC or individual entrepreneur?

Have you received your registration certificate and other documents from the tax office? It's time to carry out one more procedure, without which you simply will not be allowed to conduct business - submit information to Rospotrebnadzor.

We submit information to Rospotrebnadzor

In order to transfer information about your business to Rospotrebnadzor you must:

1. Copy received registration documents
2. Fill out an application
3. Submit an application at the local office of Rospotrebnadzor or send them by mail, it is also possible to notify through the MFC

Getting a liquor license

If you have an LLC, you should remember that there are two types of liquor licenses: wholesale and retail. We are interested in the second option.

It is issued for 1 year and costs 65,000 rubles. But acquiring it is not so easy. The state has requirements for a business that claims to sell alcohol-containing products:

1. The authorized capital in the regions must be at least 10,000, but in Moscow - at least 1 million rubles
2. Room area - at least 50 sq.m.
3. Location no closer than 100 meters from sports, educational and medical institutions
4. Availability of all communications: water, sewerage, electricity, heating

Additionally, to obtain a license, the following documents are submitted to Rosalkogolregulirovanie:

• floor plan
• lease contract
• an agreement for the installation of a fire alarm, as well as its maintenance by an organization that has the appropriate authority, or an inspection report
• confirmation of payment of authorized capital
• certificate that the cash register is registered

If you have debts on taxes and payments to funds, you will not receive a license

What else is needed to open a cafe or restaurant?

• Properly register employees: conclude employment contracts and make a medical book for each (you can purchase it at the SES), and then oblige employees to undergo all the necessary examinations. It is possible to conclude an agreement with a medical institution that will be responsible for this. Of course, ideally, hire a professional who already has it
• Purchase and register an online cash register (this can be done at the bank where you opened your current account). To sell alcohol, it must support the EGAIS system

These are, perhaps, all the main nuances that are important to consider when opening your own establishment.

OKVED-2 codes depending on catering activities

Classifier OKVED-2 “The work of companies aimed at the preparation and sale of various types of drinks and food products that are ready for consumption, but which can be ordered in cafes, restaurants, self-service places, as well as establishments where it is allowed to take food with you or consume it at place.”
Code 56.10 is suitable for restaurants and their food delivery services, but it is also suitable for other organizations that operate permanently or temporarily. This category does not include:

1. Production of dishes that cannot be eaten at the point of purchase or semi-finished products that are not food products. You can learn more about this by studying OKVED 10-11.
2. Sales of products that are not self-made products and are not intended for consumption on site.

Documentation

Before dealing with organizational issues, the company must be registered with the tax office. In the case of a coffee shop, you should choose one of 2 forms of organizational and legal ownership: LLC or individual entrepreneur. As the main code according to OKVED, you need to indicate 55.30 “Activities of restaurants and cafes.”

Immediately after receiving documents from the tax office, it makes sense to submit an application to change the tax regime. If it is not possible to apply UTII due to the local specifics of this tax form, preference should be given to the simplified tax system of 15% (income minus expenses), because The costs in a coffee shop are quite significant.

To sell alcoholic products, an appropriate license must be issued.

You can find out more about the necessary documents and permits in the material on how to open a cafe from scratch.

Which OKVED code should I choose for selling “coffee to go”?

Quote: Question: An individual entrepreneur produces and sells grilled chicken, pancakes, and hot dogs (hot sausages with buns) through a kiosk. All products are made in the kiosk. The kiosk also sells tea and coffee. Does UTII apply to the activities of an individual entrepreneur? Answer: MINISTRY OF FINANCE OF THE RUSSIAN FEDERATION LETTER dated February 18, 2008 N 03-11-05/34 Department of Tax and Customs Tariff Policy to a letter on the issue of the procedure for applying the provisions of Chapter. 26.3 “Taxation system in the form of a single tax on imputed income for certain types of activities” of the Tax Code of the Russian Federation (hereinafter referred to as the Code) in relation to the provision of public catering services, based on the information contained in the letter, reports the following. According to paragraphs. 9 paragraph 2 art. 346.26 of the Code, the taxation system in the form of a single tax on imputed income can be applied in relation, in particular, to the provision of public catering services provided through public catering facilities that do not have a hall serving visitors. Article 346.27 of the Code establishes that a public catering facility that does not have a hall serving visitors is recognized as a public catering facility that does not have a specially equipped room (open area) for the consumption of finished culinary products, confectionery and (or) purchased goods. This category of public catering facilities includes kiosks, tents, culinary shops (sections, departments) and other similar public catering outlets. In this regard, entrepreneurial activity for the production and sale of culinary products (grilled chicken, pancakes, hot dogs with buns, coffee) through a kiosk refers to catering services provided through a catering facility that does not have a customer service area. Taxpayers carrying out the specified business activities may be transferred to pay a single tax on imputed income. Deputy Director of the Department of Tax and Customs Tariff Policy S.V.RAZGULIN

Online cash registers for cafes with a discount

Large selection of equipment according to 54 Federal Laws. All cash desks are at manufacturer prices with an official guarantee. It has become even more profitable to purchase a cash register in our store - there are special offers.
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Fiscal registrar

Without it, you will not be able to transfer data to the tax office. As a rule, it is purchased complete with an online cash register.

Goods accounting program

“Commodity accounting” will help optimize processes in the kitchen: manage goods and prices, control revenue, place orders with suppliers, check order completion, and also create “scenarios” for actions that are performed regularly.

The program will promptly notify you that a product is running low. Often a cash register program is also included.

Cafe automation

It’s better to think about automation right away, at the initial stage. It will help make work efficient and keep all production areas under control.

Cafe automation will help:

• Create a technological map for each dish and control the consumption of products down to the gram, and promptly adjust prices.
• Make a rating of the best-selling dishes and update all items on the menu.
• Keep the warehouse in order, always have up-to-date information on balances and make timely purchases. You can set up automatic alerts to remind you which products are running low.
• Carry out inventory yourself, do it promptly, without closing the establishment and without losing profit.
• Generate clear and simple business reports, analyze the success of marketing policies.
• Monitor the work of employees remotely from any convenient device. You will always have at hand the latest sales statistics, the average bill for each manager and waiter, which will allow you to analyze the work of each employee, data on opening and closing shifts.
• Conduct marketing campaigns, create bonus cards and return guests to the restaurant

Multikas offers package solutions for cafe automation for different budgets and business scales. The automation kit includes all trading equipment.

Need help choosing commercial equipment?

Don’t waste time, we will provide a free consultation and select the appropriate kit.

OKVED: new version introduced

The OKVED qualification directory is an all-Russian standardizer used to identify the types of activities of business entities. Serves as an accounting and analytical tool through which, among other things, fiscal services exercise control over the activities of registered business entities and establish the applicable tax rate for each of them. The use of standardized codes allows tax authorities and Rosstat to automate and simplify statistical accounting.

Currently, the primary version of the directory has lost force, and from July 11, 2016, the Federal Tax Service and business entities are required to follow the new edition of the classifier OK 029-2014 (NACE Rev. 2), approved by Rosstandart Order No. 14-st dated January 31, 2014 (as amended dated July 10, 2018).

In the new version of the OKVED directory, the activities of restaurants and cafes are disclosed in more detail, taking into account the features and specifics of work in the catering industry.

Coffee business in numbers

On average, 1 cup of espresso consumes 7 g of ground coffee, and 1 kg of coffee beans produces 140 servings of the drink. At a cost of 1 kg of raw materials of 1.2 thousand rubles. and the price for 1 cup of espresso is 80 rubles, the resulting revenue is 11.2 thousand rubles. Thus, the profitability of making this coffee can be more than 800%.

To open a coffee shop with a hall area of ​​150 sq. m will require 2,000-6,000 thousand rubles, after reaching a stable level of work, you should expect revenue of up to 1,000 thousand rubles. per month. On average, the payback period for a coffee shop does not exceed 3 years.

Franchise on the topic: “Coffee Space”

Victor Stepanov, 2012-10-11