List of online cash desks (cash registers) included in the register since 2020

Online cash register - what is it and what is it for?

The addition “online” appeared in the phrase “cash register” in mid-2020, when fundamental changes to the law “On the use of cash register equipment...” dated May 22, 2003 No. 54-FZ came into force. According to them, absolutely all cash registers must have an Internet connection, and it must also be possible to transmit information about sales to the Federal Tax Service server and to the buyer himself (via SMS or to his email address).

What it is and where the mobile online cash register is used, see here.

The cash register itself has remained virtually unchanged in appearance; its original function has also been preserved - issuing paper checks. However, the technical content was different. The content of receipts has also changed: they include much more information about both the seller and the purchase.

IMPORTANT! Not all old cash register models will have to be said goodbye; some of them can be modernized by connecting to the Internet and adding a fiscal drive. The register of such cars is approved by the Federal Tax Service. It also lists the new models approved for use.

Why the state needed to introduce online cash registers is described in the material “What is it and why are online cash registers being introduced?”

Is it possible to use a cash register not included in this list?

Cash register equipment that is not included in the cash register register cannot be used; in addition, it cannot be registered with the tax authority.

Please note that conducting business without a cash register when there is an established obligation to use it entails quite serious penalties, in particular, the fine for officials will be from ¼ to ½ of the purchase amount, but not less than 10,000 rubles, and for legal entities - from ¾ up to 1 size of the settlement amount, but not less than 30,000 rubles.

For CCP manufacturers selling models not included in the list approved by the Federal Tax Service of the Russian Federation, the fine will be from 10,000 rubles. up to 25,000 rubles and for legal entities – from 100,000 rubles. up to 200,000 rub.

New amendments - new concepts

Law No. 54-FZ introduced not only new requirements for cash registers, but also new terms and abbreviations. And not everyone still understands them. Let's figure it out together:

• FN is a fiscal drive that replaced the EKLZ (electronic security control tape). It is a small box built into a cash register. This is the same tracking body that takes into account sales made and transmits this information in encrypted form to the Federal Tax Service controllers. FN must be replaced after a certain time: with OSNO - after 13 months, with special regimes - after 36 months. Without a registered FN, any cash register actually becomes a calculator.
• FD - fiscal data. This is information about business transactions carried out through the cash register, documented and stored in the cash register.
• OFD - fiscal data operator. A special organization that has the appropriate license and is responsible for receiving and transferring FD to tax authorities. The register of such authorized organizations is on the Federal Tax Service website. Each seller must enter into a service agreement with the OFD - without this, the operation of the online cash register is impossible.

IMPORTANT! In the updated law 54-FZ, the concept of “cash register” is also interpreted in a special way - not in the same way as in previous versions of the law. Read about what technology can be called CCT today here .

What will change in 2017?

A complete transition to the new system is planned for mid-2018. And in 2017, most individual entrepreneurs and organizations will begin a phased transition to the use of online cash registers. From February 1, 2017, old-style cash registers that do not have the function of transmitting data to the Federal Tax Service via the Internet will no longer be able to be registered.

How do they work? The online cash register includes a fiscal drive. All information about sales is sent to the Federal Tax Service through fiscal data operators. Tax officials control the process, checking the transmitted data with the information stored in the drives.

Who uses online cash registers and who can do without?

Let’s say right away that almost everyone who makes sales for cash or cards should work with the new cash registers, regardless of the field of activity, tax regime and legal form. Moreover, those who previously practically did not think about cash registers also lost their exemption:

• entrepreneurs on UTII and PSN;
• vending machine owners;
• payment terminal holders;
• those who provide household and some other services.

While these categories have been given a deferment, until when - read here.

There is an opinion that small businesses will still be freed from cash innovations. This is partly true, but we are not talking about all small businesses, but only about some of its areas, and there are very few of them.

Find out who doesn't need an online cash register in 2020:

• “Who is required to use online cash registers in 2019?”;
• “Who is exempt and may not use online cash registers”;
• “List of settlements exempt from online cash registers.”

IMPORTANT! Law No. 54-FZ changed the requirements not only for cash receipts, but also for BSO. For now, they can be used in the same order (in paper form, filled in by hand, with a small number of details). But very soon BSO will become one of the types of cash receipts, and they will have to be generated using new equipment - an automated BSO system. The requirements for it are exactly the same as for online cash registers.

What information is contained in the registry

The register consists of a list of cash register models that entrepreneurs have the right to use in business.

Additionally, it displays the following information:

1. Manufacturer data (names and legal form of activity).
2. Manufacturer identification number.
3. Information about the CCP model (number, series, model version).
4. Information about fiscal documents that are supported by a specific model.
5. Information about the types of fiscal drives supported by specific equipment.
6. The ability to maintain cash registers in payment devices: automatic, using electronic payments, as an automated system for BSO (strict reporting forms).
7. Date and reason for inclusion in the state register of cash registers.
8. Data on the date and reason for removing the cash register from the list, if this happened.

Thus, in the Federal Tax Service register of online cash registers you can find information not only about the cash register model, but also about which fiscal device is suitable for it and what formats of fiscal documents it supports. This makes the choice easier for the entrepreneur.

Features of using online cash registers for certain types of activities

Law No. 54-FZ on online cash registers is general, but each area of ​​business has its own nuances. For some, the requirements of the law turned out to be expected and not very critical, but for some, for example, owners of online stores, the changes took place on a very large scale.

The thing is that the last significant reforms of cash discipline in the field of online trading were carried out back in 2003, when it was just in its infancy. Therefore, it was simply impossible to create a sufficient legal framework. Well, now it is, and online store owners will have to live by the new rules.

There are peculiarities in the use of online cash registers for alcohol dealers, and here two laws come into conflict - the aforementioned 54-FZ and the law “On state regulation of the production and circulation of ethyl alcohol...” dated November 22, 1995 No. 171-FZ.

Read about what experts think about this in the article “Using an online cash register for selling beer .

Representatives of other types of businesses also face numerous questions. For them, we also have special materials prepared by experienced experts, taking into account the analysis of current legislation and explanations of regulatory authorities:

• “Online cash registers for gas stations - explanations”;
• “Are online cash registers needed for acquiring?”

There are also nuances for entrepreneurs and companies in special regimes. Some of them have to work with online cash registers now, others are luckier - for them the deadline for mandatory use has not yet arrived.

If your company is a small business, do not ignore these articles:

• “Do I need an online cash register for individual entrepreneurs using the simplified tax system?”;
• “Use of online cash register for UTII (nuances).”

How to switch to an online checkout

The transition to online cash registers from 2020 is a factor that directly affects the future operation of the business; it should be approached responsibly.

The main thing is not to delay. If you are planning to make the transition, let's say, in late spring, then there is every chance of being late with the transition to an online cash register by July 2020.

To ensure that replacing a cash register with an online cash register does not cause any trouble, we recommend that you address this issue now.

The experience of implementing the EGAIS system for alcohol dealers has shown that entrepreneurs put off upgrading equipment until the last minute. This gives rise to many difficulties: manufacturers of online cash registers do not have time to properly prepare equipment, logistics services are under enormous pressure and miss deadlines, and stores across the country are idle without the possibility of legal trade. Or they trade with the risk of getting a fine.

To ensure that replacing a cash register with an online cash register does not cause any trouble, we recommend that you address this issue now. Select an online cash register to switch to 54-FZ

Solutions for any business

Procedure for switching to online cash registers

So, to switch to an online checkout smoothly, plan thoroughly and act step by step:

1. Find out if existing equipment can be modified

Contact your cash register manufacturer. If the equipment can be updated, find out the price of the upgrade kit for the online cash register and, most importantly, whether the fiscal drive is included in this price.

To this amount, add the work of the central technical center (or ASC) to finalize the cash register. Although registering a cash register and storage device on the Federal Tax Service website is not technically difficult, even specialists who register for the first time sometimes make mistakes. If the ASC specialist makes a mistake, then the FN (6,500 rubles) will be replaced for you at the expense of the ASC. If you make a mistake, then you will have to pay for a replacement drive.

If your cash register can be improved, don’t rush to rejoice. It is often better to buy a new online cash register than to remodel old cash register equipment (the cost of reworking some cash registers is comparable to the cost of a new cash register).

To avoid wasting your money, do some market research. Find out how much it costs to upgrade a cash register on average in the market (for different manufacturers), and how much a new online cash register costs. Compare the functionality of the old modified cash register and the new online cash register. If every step and tiny modification costs an additional 100 rubles, this is a reason to think and look for alternatives.

2. Check whether the equipment you are considering is in the Federal Tax Service register:

• Checking online cash registers is a service of the Federal Tax Service for checking copies of cash registers.
• Checking fiscal drives is a similar service for checking fiscal drives (so that they don’t sell you a broken or already used drive).

3. Make a schedule for replacing ECLs

In order not to overpay for ECLZ work, check when its service life ends. Upon completion of the ECLZ operation, it is better for you to immediately install a fiscal drive and switch to online cash registers.

4. Bring the Internet to the store

The Internet for an online cash register must be stable. Find out if the Internet providers in your region have special tariffs (you can also consult your ASC). Find out what is right for you: wired Internet or Wi-Fi modem.

5. Check for updates to the cash register program

If you work with cash register software, for example, with a commodity accounting system, be sure to find out whether it will be modified to work according to the new rules, whether it is compatible with an online cash register, how much the modification will cost and when it will be carried out. Wiki cash registers work with all commodity accounting systems for free - this is our basic functionality.

After all the preparatory work, decide when to switch to an online checkout.

6. Remove the old cash register from the Federal Tax Service register

Contact your central service center and get a report from the ECLZ. Write an application for deregistration and go to the tax office. You should still have the card of the owner of the cash register in your hands with a mark of deregistration.

7. Select the OFD and enter into an agreement with it

This is a prerequisite for registering an online cash register. Explore the possible options, conditions and services provided. The OFD agreement is an offer in electronic form, which you accept when registering on the site. That is, you do not need to fill out paperwork or go to the branch.

After concluding the contract, feel free to proceed to the final part - registering an online cash register.

8. Register an online cash register

The new law allows two options for registering an online cash register: classic and electronic.

The classic method is no different from the old one. You collect documents, take a new cash register with a fiscal drive, go to the tax office, fill out an application and wait. After some time you are given a registration number.

The electronic method of registering an online cash register saves time. To set up an online cash register, you will need an electronic digital signature. Get it in advance at any certification center.

How to register an online cash register:

1. Register in your personal account on the nalog.ru website.
2. Fill out the application on the Federal Tax Service website.
3. Enter the registration number of the online cash register and fiscal drive.
4. Fill in the OFD details.

If you did everything correctly, the Federal Tax Service will issue you a cash register registration number. .

Accounting for cash transactions and cash discipline

With the advent of the latest edition of 54-FZ, a new approach to the preparation of cash documents has appeared. Some of them, considered mandatory, were automatically canceled, while others, on the contrary, appeared (clause 4 of article 4.1).

On our website we talk in detail about how documentary and accounting records should be maintained today for those who use online cash registers.

Here are just a few questions to which you will find a comprehensive answer:

• What is the range of products in online cash registers?
• How to make a refund for a purchase at an online checkout?
• Do I need a cash book to run an online cash register?
• Do I need a z-report when using an online cash register?

IMPORTANT! Responsibility is provided for violations of cash discipline, including those related to online cash registers.

Online cash registers have been introduced - what next?

Online cash registers have been a real hit topic in recent months. The law on online cash registers works, sellers are trying to comply with it, but the difficulties are not decreasing, and the costs of maintaining equipment are growing by leaps and bounds.

Understanding all this, government officials periodically propose solutions that will help make the process of widespread transition to online cash registers smoother and less painful. In our section “Online cash desks of KKT KKM” you will always find up-to-date information about the latest initiatives of officials and deputies:

• “Expected changes in online cash registers in 2019”;
• “Current amendments to the law on online cash registers”;
• “Is it possible to cancel the use of online cash registers?”;
• “Will online cash registers be canceled in rural areas?”

Our checklist will give you useful tips on all issues of working with online cash register systems.

Follow our updates, ask questions to colleagues and experts on the forum, as well as the VK group and receive prompt answers!

Registry of online cash registers in 2020

• home
• FZ-54
• Online cash registers
• Online cash register register

• Review
• Registration procedure
• Fines
• List of OFD
• Checks from 2020
• Internet trade
• Tax deduction
• Certification authorities
• KKM register
• Modernization of the cash register

In this table we have omitted some unimportant details. Detailed table from the Federal Tax Service website.