Sample, form and example of an application for participation in the tender

An application for the supply of goods is a document that is usually required in cases where the customer company reserves a batch of goods in the warehouse of the supplier for further timely receipt.

Drawing up an application can be either one-time or regular. The application is not an independent document, but serves as an annex to the purchase and sale, supply, etc. agreement. Most often, the conditions and deadlines for filing an application are regulated in the main contract.

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Procedure for receiving goods

The procedure for receiving goods with the participation of a preliminary application is quite simple.

1. To begin, the customer’s representative should contact an employee of the supplying company to discuss the details of the process. In particular, it is necessary to clarify the availability of goods in the warehouse and, if it is not available, then its arrival date, as well as volumes, type, labeling, quality and other nuances.
2. Then you should find out which way is best to submit the completed application: by electronic means of communication or by fax, after which you can begin to draw up the document.
3. After completing and submitting the application, an employee of the supplier company will process it and, in case of questions, will contact the customer to clarify any inaccurate points. If everything is fine and the supplier has no topics for discussion, then the request will only need to be confirmed, after which it will be sent to the warehouse, where, based on it, the required product will be reserved (if there is no confirmation, the product will be removed from the reservation).

With full compliance with all stages of the reservation procedure, the customer can be confident that he will receive the necessary inventory items from the supplier’s warehouse in the required volume and quality at a strictly established time.

Types of application forms from the site

There are several variants of forms, each with its own characteristics. You can place all of the listed types on your platform at once, or take several that are most suitable for you.

1. Order a call back

How Callback works:

• Get a special code and install it on your platform yourself (there are training videos on the Internet) or entrust the work to a webmaster.
• A pop-up chat window will appear before your eyes, where you can order a call.
• The system automatically dials both the client and your operator. On average, this takes 17.5 seconds. Immediately after the operator answers the call, the user is dialed and the service connects them.
• You will have at your disposal information about what region the user lives in, his name, UTM tags, what advertisement he came from, etc., plus a record of conversations with the operator.

Pros of this tool:

• The call back widget “remembers” clients who have already used it once and immediately sends you an email with a user name, contact information and a record of previous conversations. This gives you the opportunity to “surprise” the client, call him, and approach him as if he were an acquaintance. Conversion rates from such calls are quite high.
• There is a voice-over function (for the operator) of the visitor’s UTM tags, his name, the site from which he called, as well as the query he entered into the search engine.
• The callback integrates with Google.Analytics and Yandex.Metrica, which allows you to use these analytical services to control the effectiveness of the funnel created by this application form from the site.
• There is a function (geo-filter) that allows you to configure the widget to be displayed only in the regions covered by your activities, that is, do not waste money on calls to cities with which you do not work.
• Ability to interact with the CRM system (if you have it installed). The CRM database will receive all audio recordings of conversations with users, which can be listened to at any time if necessary.
• You can configure the operation of all forms available on your web resource in such a way that any requests are sent to a call back. Thanks to this connection, operators will be able to immediately communicate with each user while he is still “hot” and provide high conversion rates.

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2. Multi-button

Provides the following benefits:

• the number of hits from the site increases by 2.4 times;
• the service informs about special offers, which also has a positive effect on sales growth;
• helps to quickly sell out, if necessary, specific types of goods (services);
• creates a loyal attitude on the part of users thanks to a wide selection of communication opportunities;
• you can invite visitors to subscribe to your Telegram, social networking pages, and this will significantly expand your base.

You can set the design of the multi-button (color, ready-made icon, or your own image) yourself. And let the webmaster write specific actions through Java scripts that you choose. For example, the appearance of pop-up windows, launching other widgets, etc.

3. Online chat

Scheme of work:

• Get a special code and install it on your platform yourself (there are training videos on the Internet) or entrust the work to a webmaster.
• A pop-up chat window will appear in front of your visitors, where they can start communicating.
• Operators can communicate with visitors directly from mobile phones or from their personal account.
• As a result, everyone gets what they want: the client gets a product or service, and you get increased sales.

Online chats for the site are good because:

You can use the function of generating “live” auto-invitations, which create the illusion of communicating with a real person. This will attract more users to the dialogue. Plus, the system can personalize the client, determine his city, the source from which he came and the phrase entered into the search engine. The presence of such information greatly simplifies communication and helps to put forward relevant proposals to the user that solve his problem.

Expert commentary

“We have a responsibility to make our customers happy in any way possible!”

Alexey Molchanov, founder of the international IT company Envybox

The current situation in the country and the world is gaining more and more momentum every day.

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If you succumb to general panic and “freeze” the company’s activities, then this will not lead to anything good. If you see that a crisis is inevitable and the company’s income is already beginning to decline, do not suspend your activities. Do not under any circumstances reduce your advertising costs or stop promoting (unless, of course, you are closed due to Government Decree).

Direct maximum efforts and attention to promoting your company and increasing the flow of new clients.

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You can involve colleagues in the chat, that is, make it a group chat. Collaborative communication can be more effective, and then no client will be left behind.

Moreover, you can use not just one widget, but several at once, so that each one is launched under specific conditions. Such a condition could be:

• address of the page being viewed;
• specific UTM tag;
• specific country;
• Times of Day;
• number of visits;
• the region from which the appeal came;
• user device;
• Client IP;
• Cookies;
• day of the week when the client contacted;
• the address from which the login was made.

Chat integrates with Windows, Android, IOS and Mac platforms, and this is of great importance for modern online businesses. If necessary, simply download the desired application and always keep in touch with the user, leaving no question unattended.

Moreover, even if your mobile phone is blocked, messages continue to arrive to you. Take advantage of the settings and set them in such a way that the service works for you to the maximum.

4. Form for sending an application from the site, intended for ordering services

Of course, the most suitable place for such a form is the page with the service offer, and at the very end, when the visitor has already read all the information about the terms of provision, volume, price, etc. You can set up a quick display of the main fields to fill out and their full disclosure by clicking, or redirection to the desired place in your personal account.

The wrong move is to leave a button on the service description page to order a consultation with a manager or a call back. If a visitor has visited a page with a service, then most likely he has already made his choice; there is no need to confuse him and thereby delay the moment of making a purchase decision. Here are the fields that would be appropriate here:

• “Rates” or “Types of services”, moreover, present these sections already completed or simply in the form of ready-made text with descriptions.
• "Visitor's name."
• “Telephone number for contact.” Please indicate here that this field is required.
• “Email address” for sending a letter to the client indicating that the order has been accepted.
• “Notes” - for the opportunity to leave additional comments on the order.

This is an approximate list, which may be different for different types of businesses. But in any case, too many fields to fill out will only frighten a person. If you still need additional parameters, you can at least arrange them into groups on common topics to make filling out the service request form from the site as simple as possible.

5. Forms intended for ordering goods

The most suitable place for an application form for ordering goods from a website is a page with a shopping cart, where a person goes when he has already chosen something. If your website provides authorization, then create two types of forms, for authorized users and for those who did not want to go through this procedure.

There is no requirement for new clients to register, otherwise you risk losing them. Ask for the essentials, name, phone number, email address and where to deliver the order. You can program registration in automatic mode, and inform the user of the password by e-mail.

Old customers who have previously filled out an application form for a product from the site do not need to ask for contact information again. For them, leave only lines with payment and delivery methods. You can also add a field for entering a promotional code if you practice using it.

Clients quite often formulate information incorrectly, so the simpler the application form on your official website, the better. And you can ask again over the phone if something remains unclear.

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6. Call back on the website

6. Page for registration

Create two separate forms: for registration and authorization (let there be two independent links, this will make it easier for people to understand). Often these wordings cause misunderstanding among users, and then the “Login” button confuses them. The best place for the registration form is a link to it in the header, on the right, at the top.

As for the fields to be filled in (including mandatory ones), they are practically the same as in the application form for ordering goods from the site. Do not complicate the registration procedure with a large number of questions; people, as a rule, do not want to waste extra time on all sorts of formalities. It’s okay if you ask for your date of birth, this will come in handy later for sending special offers and congratulations. But there is absolutely no point in asking a person to create a nickname or provide several phone numbers or addresses.

The offer to register through pages on social networks works great; this greatly simplifies the procedure, because the person already has his own account and a ready-made password to log in.

Widgets for the site: what they are and how to use them

Interaction with users

More details

Creating a personal account is more necessary for online trading platforms in order to have information about the customer, his contact details, information about previous purchases, accumulated bonuses, etc. in one place. Or if you are the owner of a resource that provides services only after a subscription (for example, you provide access to original versions of films, etc.).

Registration or a shopping cart page are not needed for those who are involved, for example, in interior design or renovation. The same applies to trade in industrial goods, because here every client who contacts them is still called back by a manager.

7. Application form from the website in the form of an authorization form

The most suitable place to place a link to the authorization page is the header (as in the case of registration). Literally two fields are enough here: for your email address and password. And again, we can recommend organizing authorization through social network pages.

If the user has forgotten his password, then the most convenient way is to send him via e-mail a link to a page where he can come up with and enter a different password. You should not place anywhere a form to automatically create a temporary password. For the client, searching for this page is an unnecessary headache, and he may simply leave the site.

8. Subscribe to the newsletter

A very effective way to attract customers is a form for collecting applications on the website in the form of an offer to subscribe to newsletters. The optimal placement is at the bottom of the main page.

This form would also look appropriate on the page with a blog (if you run one), to the right of articles and announcements of new materials.

What fields should I include in my subscription form? Of course, a line for the email address. It wouldn’t hurt to find out the client’s name, so that later addressing him in a letter would look correct.

It would be good if you could allocate a separate page for subscriptions. This makes it more convenient to work with visitors. Here you can reveal the topics of upcoming mailings, it would be better to even show sample letters, agree on the time and frequency of arrival of correspondence, even discuss specific dates or days of the week.

Pros and cons of the application

An application is a document documenting the customer’s desire to receive a specific product within a certain period.

Positive point

Its main advantage is that it guarantees that as soon as the required products appear in the supplier's warehouse, they will be reserved for that specific customer.

Negative point

However, if the need suddenly arises to replace this product with some other product not specified in the document, difficulties may arise, as in the case of a customer’s refusal of a previously sent application.

What applies to office supplies: list

Stationery supplies are divided into two types:

In 1993, Goskomstat Resolution No. 17 approved a specific list of office supplies. In 2014, the all-Russian classifier of products by type of economic activity OKPD 2 was adopted, containing individual items of stationery in different sections.

Types of requests for stationery

A sample application for stationery may have different types, depending on the form of the request:

• external;
• internal.

When it becomes necessary to make an external request from a supplier, the first type of request is drawn up. Usually, in such cases, the form of the document can be found in the annexes of the contract concluded with the supplier.

Internal requests can also be of two types:

• for the purchase of office supplies;
• issuance of office supplies from the warehouse.

If the required products are not in stock, a memo is drawn up asking for permission to purchase the necessary office supplies. As an appendix, a spreadsheet with a list of necessary accessories is attached to it.

Is it possible to refuse an order for the supply of goods?

The law provides for the right to refuse an application for the supply of goods in certain situations, for example, if the customer finds himself in difficult material conditions that do not allow him to fulfill previously reached agreements with the supplier. True, the customer must have evidence of his plight.

In most cases, if the desire to refuse an application is not justified, this will be considered a violation of the terms of the transaction (agreement).

Refusal of an application compiled, sent and accepted in accordance with all the rules is unlawful and the supplier has the right to apply to the court for restoration of justice.

How to apply to participate in the auction

An application is submitted in writing to participate in the tender if it takes place in the form of a competition, request for quotations or auction not in electronic format. There are also certain rules for written submission.

The envelope contains information such as:

• name of the company submitting the application;
• her address;
• lot number;
• subject of the tender.

The envelope indicates what date and time it can be opened. Naturally, the address of the customer company and its contact person must be written.

Preparation of an application for participation from 1990 rubles

from 1 working day, with payment for results

Order a consultation

Sample application for the supply of goods

Today there is no unified application form for the supply of goods, so enterprises and organizations have the opportunity to write it in any form, based on their own vision of the document and the needs of the company, or fill out a document template developed and approved within the company.

However, when creating an application, you should ensure that its structure complies with the basic rules of office work, and its text complies with the norms of the Russian language.

Despite the lack of a uniform template, there is a number of information that must be indicated in the application.

1. The “header” includes:
   the name of the company to which it is addressed,
2. name of the customer company,
3. date, number and place of document preparation,
4. information about the specific person responsible for drawing up the application: his position, last name, first name, patronymic and telephone number.
5. Next you need to enter into the document:
   • the name of the ordered inventory items,

   their number,

6. size,
7. weight,
8. container,
9. other specific characteristics (the more detailed and thorough this information is written down, the better).

If there is a large volume of goods, it is recommended to format this part of the form in the form of a table.

10. Also, if necessary, you can add delivery conditions to the application, in particular, requirements for packaging, transportation, a specific date or period, etc.

If necessary, the application form can be supplemented with some other additional information.

Application requirements

The application form is not approved by law, and therefore it can be developed by each company independently. The organization may develop a specific form to be used by customers submitting an application. The sample created by the company must meet these mandatory requirements:

• The document must have a header. It contains the names of the parties to the transaction, their addresses, numbers, faxes, and payment details.
• The text should contain all the data of the contract, which is the basis of the transaction. It should be mentioned here that the application is not the main document. This is a supporting document that is attached to the basic agreement. Its details must be indicated. The contract number and the date of its execution are written down.
• The application must have an appropriate title. Information about the subject of the application is provided: name of the product, its technical properties, assortment, required quantity, cost.
• Delivery times must be specified. If delivery is carried out in several stages, it is necessary to set deadlines for each stage.
• The text of the application is completed with the signatures of the parties to the transaction and seals. If powers of attorney are used in a transaction, their numbers are indicated.

If required, you can indicate additional information in the application: product packaging, dimensions, special payment terms. The application must be reflected in a special journal under its own number.

What to pay attention to when applying

There are no special requirements for both the content of the application and its execution: it can be written on the company’s letterhead, or on an ordinary sheet of A4, A5 formats, by hand or printed on a computer.

It is only important that the application contains a “live” signature of a representative of the company - the customer (director or other employee who has the right to sign such documents).

Now there is no particular need to certify the form with the organization’s seal: since 2020, legal entities are exempt from the requirement to use stamped products in their activities (only if such a norm is not prescribed in the local acts of the organization).

The application is usually drawn up in two copies , one of which is sent to the supplier, the second remains with the customer. The sent copy must be recorded in the outgoing documentation log.

What you need to apply

Participation in an electronic competition and submission of proposals for a supplier is possible only if it is registered in the Unified Information System and accredited on the trading platform (Part 1 of Article 54 of 44-FZ).

IMPORTANT!

A participant may not submit more than one application for a specific electronic procedure.

If the potential contractor belongs to state or municipal institutions, then he does not have to provide security for his proposal. The remaining participants are required to provide requests. Until July 30, 2019, application security is transferred only in the form of depositing funds into a special bank account (Part 52 of Article 112 of 44-FZ). Where the bidder transfers the application security in electronic form is up to him to decide. This could be a bank that provides cash settlement services or any other credit institution. From July 1, 2019, the supplier will be able to provide security in the form of a bank guarantee (Part 10, 18, Article 44 of 44-FZ).

IMPORTANT!

The bidder's proposal is accepted after he/she submits security. The operator of the electronic platform sends him a notification, which indicates the automatically assigned identification number. If the request is returned, then the notification indicates the reason for the return (Parts 10, 12, Article 54.4 44-FZ).

The commission considers requests within the prescribed period, then makes a decision on the admission or non-admission of the performer. If the participant is admitted, then he will have to submit a final price offer with a price reduction within the period specified in the notice for public procurement. If the contractor did not reduce the price, then the contract price submitted as part of the proposal for the electronic tender will be considered final (Parts 5, 6, Article 54.6 44-FZ).

Sample memo for purchasing a computer

» »

Office memos are often used by employees of enterprises to interact with each other.

This is a multifunctional tool that allows you to solve problems of both an individual employee and an entire workforce. You should understand what a memo looks like, for example, for the purchase of a computer, as well as how to provide a sample of this document. The first thing to remember is that the memo relates to the internal document flow of the enterprise.

This document, accordingly, is drawn up only in written form. Its main purpose is to notify an official or other employee of the company about problems that need to be quickly resolved for the normal functioning of the team. Among the most common reasons:

1. request for repairs;
2. request to replace non-working equipment or its individual elements;
3. the need to purchase a device (in this case, a computer, although a request to purchase software is also possible).

For the compiler of the service book, the benefit of using it lies in two things.

Firstly, it can be used to notify your superiors or another specialist about a problem that has arisen, and also ask him to solve it. Secondly, after submitting an application, the employee relieves himself of responsibility for its solution (if it is impossible to correct the situation on his own).

When is a memo about a malfunction needed for the purchase or replacement of a computer and how to draw it up according to the sample?

> > >

Nowadays, it is difficult to imagine any office employee who would not need a computer.

It’s easier to imagine that a person may not need a hole puncher or an anti-stapler. The more serious the inconvenience that an employee experiences if the device suddenly begins to act up, malfunctions, breaks down, or is simply not given to you.

There is only one way out - ask management for help.

Of course, this is done using a memo. Below in the article we will look at how to write a memo for the purchase of a computer or its repair in the event of a malfunction according to the sample. In any case, if the work computer given to you fails you - for example, it begins to malfunction, it requires the purchase of spare parts for repair due to a malfunction, it suddenly began to turn off.

It may also be that they forgot to give it to you. The latter is very common

Differences between external and internal applications

An external application is submitted to the supplier, who undertakes to supply the necessary goods. If they are available in warehouses, there is no point in preparing an external type of paper, since you can get by with an internal application. The sample format for these two types of applications is identical.

At the enterprise, the responsible person . If necessary, an audit is organized, during which general information is collected. Next, after receiving it, an application is formed, which means a written appeal to the general director or other head of the enterprise.

Traditionally, a request, regardless of its type, must meet the following set of requirements :

1. Based on the policy, filling out is carried out without a template or using a company letterhead.
2. The list of office supplies is drawn up in tabular form; the table must contain a header and a base part with a list of necessary office supplies, quantity (pcs.), units in which the measurement is made.
3. If necessary, the article number of the product item can be indicated in the summary table.
4. Information about the manager must be written down.

In some companies, a memo is drawn up. It differs from the classic application, although its form is identical, as is the list of functions performed. However, sometimes they are created as a single document or an appendix containing a list of required goods and attached to the memo.

Service memo for purchasing a computer

Home — Business organization — Personnel — Documents — 

Intracompany interaction between personnel of various departments and informing management about the daily activities of the company is necessary. Typically, this occurs by completing and submitting a standardized document called a memo. With its help, they notify about certain normal and emergency situations at the enterprise, ask for the allocation of certain material assets, that is, they leave requests for the purchase of things necessary for the functioning of the office, for example, a computer, etc.

e. Contents: 1. Internal memo for the purchase 2. Internal memo for the purchase of a computer 3. Examples of internal memos for the purchase of a computer Internal memo for the purchase In any organization, expenses are annually planned for maintaining the functionality of the office.

This includes the costs of purchasing office supplies, paper, equipment, etc. Each department or department makes requests for the necessary goods, and then a consolidated need is formed.

Such memos also include the replacement of computers. However, the need to purchase a computer may arise within a year.

Assistance in preparing an application for participation in tenders

Still, how to prepare a tender application and submit it? If your company does not have a special tender department that deals with all issues of the organization’s participation in procurement, then it is best to contact specialists. RusTender employees will be able to accurately fill out Form 2 even for complex technical specifications and submit all documents to the site on time.

© LLC MKK "RusTender"

The material is the property of tender-rus.ru. Any use of an article without indicating the source - tender-rus.ru is prohibited in accordance with Article 1259 of the Civil Code of the Russian Federation

Application sample

.

Many people ask how to write an application or how to compose an application. First of all, I would like to say that a request is a written request from a subordinate to the boss (to the supply department). As you understand, requests are different and therefore in the application you can ask for repairs, painting and much more.

The examples of writing applications are similar in content and therefore do not differ much from each other, except in cases where company policy requires applications to be submitted on official letterhead with the company logo. Although, in essence, applications are intended for internal use. How to submit an application? The header of the document indicates the name of the department, department, organization, or other.

And also the person to whom the application is addressed specifically; as a rule, all applications are written to the procurement department.

In the application itself we write about what we need to complete a certain task. Application forms: Applications can be both internal and external. We have dealt with internal requests; they are used for the company’s internal use.

External requests include requests to receive something. For example, to obtain a patent, I need to submit an application where I can state the essence.

To attract foreign workers, you need to write an application about the need to attract foreign workers.

When is a memo about a malfunction needed for the purchase or replacement of a computer and how to draw it up according to the sample?

Free legal advice: All Russia » » » » In this article we will talk about how to correctly draw up a memo.

You will also find here a sample of such a document, which will become a clear example when writing a memo yourself. The purpose of drawing up a memo is to conduct correspondence between various structural divisions of the enterprise.

In other words, this is communication at the horizontal level in cases where a particular issue cannot be resolved through oral communication, and the fact of the relationship between different departments must be documented.

The memo can be addressed to the boss or a specific specialist from another department.

A higher-level manager is informed in a memorandum, although, in essence, both of these documents are almost identical.

A memo is usually an internal document. Appeals to other organizations are made in this way extremely rarely, and they are drawn up on letterhead. Writing a memo should be related to issues of activities that are under the jurisdiction of the structural unit, and there is no need to contact higher management.

They begin to write a memo by highlighting the current situation, and also explaining on the basis of what reasons or events this document is being drawn up.

How to compose and write correctly?

Workwear (PPE)

In this case, it is necessary to indicate the number of units to be purchased and explain why this is required. It must be borne in mind that the issuance of workwear is always rationed - it depends both on the individual policy of a particular company, and the established criteria for a particular industry. Let's give a specific example:

Deputy General Director of Pizza-Energo LLC for HR

from HR manager I.I. Ivanov

SERVICE NOTE No. 5

In connection with the hiring of 2 people for the position of forwarders, I ask you to purchase 2 sets of men's workwear with the logo of Pizza-Energo LLC.