Cash registers: types, characteristics, features of choice

Cash register in law

As the law states, all individual entrepreneurs who sell goods or provide services for cash or by accepting payments through bank cards are required to have and use cash registers when making payments to clients. This rule applies mainly to those business representatives who conduct business with the public, since it is citizens who pay for goods and services using cash or bank cards.

The absence of a cash register for an entrepreneur is possible if he carries out financial transactions using non-cash transfers to the bank accounts of legal entities or other individual entrepreneurs.

Installation and configuration of a cash register

According to Federal Law 54, the law on the use of cash registers, organizations and individual entrepreneurs in any taxation system must use online cash registers. For working without a cash register or trading with violations - failure to issue a cash receipt, the cash register is not registered with the tax office and does not transmit the OFD data, the tax office issues a fine. To start working with the online cash register under Federal Law 54, you need:

• Buy a qualified electronic signature. With KEP, you can conclude an agreement with the OFD and register the CCP with the tax office remotely; without it, you will have to come to the Federal Tax Service office several times. A qualified electronic signature is issued by accredited certification centers, some OFDs and manufacturers of cash register equipment.
• Conclude an agreement with the fiscal data operator from the tax register . OFD is a company that processes, stores and transmits data from cash registers to the tax office. This is information from each issued check, reports on registration and re-registration of cash registers, reports on the opening and closing of shifts. Without an agreement with the OFD, an online cash register cannot be registered with the Federal Tax Service.
• Buy an online cash register from the tax register . To choose an online cash register, you need to take into account the specifics of your business. A stationary cash register is suitable for small grocery stores; additional equipment can be connected to it: scales, monitor, cash drawer.
• Buy a fiscal drive from the tax register . A fiscal drive is a special chip that is installed in an online cash register. It stores data on all sales in encrypted form. Fiscal drives differ in service life: 13, 13/15 and 36 months. The choice of FN depends on the taxation system.
• Register an online cash register and fiscal storage device with the tax office. With a qualified electronic signature, you can register online through the taxpayer’s personal account on the Federal Tax Service website. If there is no CEP, you need to come to the tax office twice. For the first time, you need to submit an application and receive a registration number to activate the fiscal drive. In the second - to transfer registration data.
• Install and configure the cash register. Installation and configuration of the cash register is carried out on site: where they will work with it. If you cannot install and configure the cash register software yourself, you can call the manager or the service center to which the cash register belongs.

The Cash register module is included in the State Register of cash register equipment, the use of which is permitted in Russia. Mobile ModulKassa is called there MSPOS-K, and ModulKassa with acquiring is called PTK MSPOS-E-F. We prepare the online cash register for work for you: we issue a qualified electronic signature, enter into an agreement with the fiscal data operator, register the cash register with the tax office, install and configure cash registers, provide introductory training on how to use the cash register, and create points of sale in your ModulKassy personal account. Installation and configuration of the cash register is free.

Mobile ModulKassa is suitable for all organizations and individual entrepreneurs, takes up little space and works without recharging for up to 48 hours. The mobile ModulKassa has a built-in receipt printer and barcode scanner. The Cash register module collects statistics and shows sales dynamics. The results of the shift can be received by e-mail or through a bot in Telegram. The ModulKassa personal account contains all the information about the work process: when the shift was opened, what the revenue was for the day, which employee is working today, how clients paid - in cash or by card. In the mobile version of your personal account, you can monitor sales statistics from anywhere in the world.

ModulKassa with acquiring differs from the mobile ModulKassa only in that it accepts payments by bank cards. Working with cards is more profitable than accepting only cash. ModuleKassa with acquiring supports trade and Internet acquiring and accepts Visa, Mastercard, Maestro, Mir cards and contactless payments from phones and smart watches.

We are constantly improving the checkout to make it faster and more convenient. Therefore, the price and number of models may vary. Current information is on our website.

The online cash register, fiscal storage device and service packages can be purchased in installments for six months without a down payment, fines and commissions. Chat with our consultant on the website

. He will help you choose a model and place an order. The courier will deliver the online cash register in one or two days in Moscow, and up to seven working days in the regions.

Buy Module Cashier

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Requirements for cash register equipment

The law establishes a number of requirements that cash register machines must meet.

• all cash registers used in commercial activities must be registered with the tax office at the place of residence of the individual entrepreneur;
• Only those models of cash register equipment that are listed in the state register are suitable for use. You can make sure that a particular cash register is in the register in two ways: either by checking the holographic sticker with the necessary information when purchasing, or by independently studying the list of state registrations. register on the official website of the tax service.

Please note the file:

Attention! Each cash register machine prints receipts with certain details, depending on the type of activity. Therefore, before choosing one or another cash register, you need to make sure that it is suitable for the work of this individual entrepreneur.

Important! In addition to cash registers, there are check printing machines. These devices are not considered cash register equipment by tax authorities, since they do not have an EKLZ memory unit. Receipt printing machines are used in their work mainly by those entrepreneurs who work on UTII.

Selecting a device

According to the new law, most businessmen need to purchase and register new cash registers that meet state requirements. Only the equipment that is noted in the state register will be valid. The device is required to display details on the receipt that can be allocated in each area of ​​activity. Therefore, you need to understand in what area the cash register will be used. The cost of cash registers also has a certain impact, since it has a different range.

To use cash register equipment, you must enter into an agreement with a company that will provide technical support. Without this agreement, the device will not be registered. Without registration, this device cannot be used. Eliminating cash register errors is also the task of the central service center.

Where to buy a cash register

Cash register machines are not sold in regular stores. Their sales and servicing are carried out by special organizations that have passed the State Expert Commission on Cash Register. These companies sell cash registers both at their head offices and through an extensive retail network. At the same time, they sell not only new cash registers, but also used ones.

It should be noted that those cash register models that have already been in use must be deregistered with the tax office and have a new EKLZ unit.

Re-registration

Re-registration of a cash register is necessary in the following cases:

• replacement of fiscal memory,
• changing the company name or full name of the individual entrepreneur,
• changing the address of the device installation location,
• CTO changes.

To re-register a cash register, you need to contact the tax office with an application drawn up in accordance with the form specified by law, the cash register registration card, its passport, and the conclusion of the central service center (if available).

The tax inspector personally inspects the device for serviceability, integrity of the case and the presence of seals, after which he makes a note about re-registration in the passport and registration card. The presence of a representative of the central tax service center and the taxpayer itself is also required.

Individual entrepreneur cash register under simplified tax system

An individual entrepreneur who has opted for a simplified taxation scheme when making cash payments to clients must have a cash register. In cases where the buyer or consumer of individual entrepreneur services makes payments through bank debit or credit cards, it is also necessary to issue cash receipts.

Exceptions:

• cash register equipment may not be used if an individual entrepreneur-"simplified" works only through non-cash bank transfers to the settlement accounts of legal entities and other individual entrepreneurs;
• an individual entrepreneur works in a remote or hard-to-reach area where the use of cash registers is impossible for some reason;
• When providing certain types of services to the population, there is a statutory right to replace cash receipts with the issuance of strict reporting forms.

Results

From July 2020, almost all individual entrepreneurs must switch to online cash registers, with the exception of those for whom the deferment has been extended, as well as those who carry out certain types of activities or work in remote corners of Russia.

Sources:

• Law “On the use of cash register equipment when making payments in the Russian Federation” dated May 22, 2003 N 54-FZ
• Law “On Amendments to Law No. 54-FZ” dated July 3, 2016 No. 290-FZ

You can find more complete information on the topic in ConsultantPlus. Full and free access to the system for 2 days.

Individual entrepreneur cash register for UTII

Those individual entrepreneurs who have switched to UTII have the right not to use a cash register. Instead, if the buyer or consumer of services requests, he must be issued either a strict reporting form, or a sales receipt, or a receipt. Moreover, each of these documents must contain strictly established information:

• the name of the document itself - receipt, BSO or sales receipt;
• basic data: serial number and date of issue of the document to the client, initials of the individual entrepreneur; his TIN;
• name of goods and services and their quantity;
• full payment amount;
• required: position and full name of the employee who issued the document with his signature.

Many individual entrepreneurs located on UTII use the check printing machines already mentioned above to print such documents. Since they do not need to be registered with the tax authorities, this is especially convenient for entrepreneurs who are on UTII.

Attention! Even in cases where the use of cash register equipment is not a legal obligation of an entrepreneur, he can acquire it on a voluntary basis, for example, to control sellers. In this case, there is no need to register the cash register with the tax office.

Registering a cash register without the participation of an entrepreneur

It is not always possible for a businessman to register a purchased device on a web resource or at the inspection department. In this case it will be useful. By contacting a registration specialist, a business entity receives the following benefits:

• real time savings - just provide legal data, and all the required papers will be filled out accurately and competently, without unnecessary questions;
• errors are excluded - the procedure is performed by specialists with extensive experience;
• convenience - the opportunity to simultaneously receive help with the choice, order a CEP, courier delivery of the purchased cash register and legal papers, and training of employees to work with the device.

The cost of the service is affordable for most businessmen - about 2000 rubles. When you need to register several cash desks at once, discounts are possible.

General exceptions

Regardless of what taxation system an individual entrepreneur is in, in some cases he has the right not to use cash registers. For example, the use of a cash register is not necessary if the entrepreneur is engaged in :

• sale of periodical printed products: magazines and newspapers;
• sale of travel cards and coupons for public transport;
• sale of lottery tickets;
• sale of securities;
• retail sale of soft drinks on tap and ice cream;
• sale of religious items;

• 
  .

In these and a number of other cases, specified in detail in the law of the Russian Federation, entrepreneurs have the right not to use cash register equipment.

Do you need a cash register for an online store?

Online trading as a type of activity is not included in the list of cash registers exempt from the use. This means that a cash register is needed for an online store.

We recommend calculating all costs in advance. It may seem that one cash register will not be enough. If the payment was made online, you need a cash register registered at the url of the online store. When a courier accepts payment, he may require a special mobile cash register. Does the online store have a pick-up point where you can pay for your purchase? There you also need a cash register registered at the physical address of this point.

But often in all these cases you can get by with one cash register. Connect MyWarehouse to use your cash register for both printing receipts for online orders and for retail sales. When registering a cash register, indicate the address of the point and url of the online store. The new amendments free the courier from the obligation to carry a cash register: simply show the buyer a QR code to download an electronic receipt. All the necessary features are provided in MySklad.

Moreover: in MySklad you can work on different taxation systems - also at the same checkout. You can save by reducing taxes! For example, you can use UTII for retail trade and OSNO for online store orders. Or sell goods under different taxation systems: a separate receipt will be printed for the position for each taxation system, as required by law. You don't need a second cash register for this!

MySklad also provides integration with most popular platforms for online stores and many convenient services. We conduct free seminars and webinars for our users, where we talk about the new functions of MySklad and explain the new rules of work under 54-FZ.

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Table of application of cash registers depending on the taxation system

Is a cash register needed for a patent in 2020?

Previously, organizations and individual entrepreneurs using the patent taxation system were allowed to issue documents to customers that replaced cash receipts. But now they are all required to use online cash register systems. From July 1, 2020, the cash register must be owned by individual entrepreneurs with a patent, which:

• sell goods not of their own production or are employed in public catering if there are no hired employees,
• provide services/perform work if there are hired employees.

A deferment until July 1, 2021 was granted only to those individual entrepreneurs on the patent tax system who do not have hired employees and who sell goods of their own production, or provide services, or perform work. All other individual entrepreneurs on the patent, as well as organizations, should have already installed a cash register.

Find out more about online cash registers here.